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Catch the Latest Episode of Spa Marketing Made Easy

As a spa professional, one of the biggest keys to creating a life you love is getting more clients in the door. Easier said than done, right? With the Spa Marketing Made Easy Podcast, you can get all the tools you need. Join host Daniela Woerner, licensed esthetician, to get simple, proven strategies for marketing your spa business.

EP 477: Why Your Spa Systems Aren’t Sticking (And the ADHD-Informed Fix That Changes Everything)

Consistent onboarding is one of the most powerful things you can build in your spa business. This episode walks you through exactly how to make it happen — without it living and dying by your availability.

Because what Daniela shares in Episode 477 of Spa Marketing Made Easy isn’t a tech hack. It’s a fundamental shift in how you think about AI and what it’s actually capable of doing inside your business.

AI Isn’t Just for Content — It’s Infrastructure

Daniela opens the episode with a reframe that every spa owner needs to hear: AI is not just a tool for writing Instagram captions faster. When you start treating AI, and specifically, custom GPT projects inside Claude or ChatGPT, like a trained employee, everything changes.

These tools can be trained on your systems, your voice, your protocols, and your culture. They can answer questions, walk new hires through onboarding, quiz your team on product knowledge, and deliver a consistent experience every single time — without you having to stop what you’re doing to make it happen.

Why Inconsistent Onboarding Is Costing You More Than You Think

Employee turnover is one of the most expensive problems in the spa industry. And one of the biggest drivers of turnover? Inconsistent onboarding.

When a new hire doesn’t know how to describe your signature facial, doesn’t know how to handle an unhappy client, or doesn’t know the answer to a basic product question, your client experience takes the hit. And in this industry, your client experience is your brand.

Daniela walks through what a typical new hire onboarding process looks like in most spas — and how 10 to 20 hours of direct owner time gets poured into repetitive explanations, answered questions, and reiterations of policies that should already be documented. A custom onboarding GPT solves this. You build it once. It delivers consistently, every time.

How to Build Your Onboarding GPT: The Six Categories

Whether you’re building in Claude or ChatGPT, Daniela walks through the six categories of content your onboarding assistant needs to actually do its job:

  1. Your Story and Culture — Your origin story, your mission, your values, who your clients are, and what your brand stands for. Don’t just bullet-point it. Tell the story. Use a transcription tool like Whisperflow or Granola if it’s easier to speak it out loud, then drop it into a Google Doc.
  2. Team Expectations — What does showing up at your spa actually look like? Dress code, communication standards, how you greet clients, and how you handle complaints. Much of this will already live in your employee handbook.
  3. Your Service Menu and Protocols — Not just a list of services, but the experience. What makes your signature facial different from anyone else in town? What language do you use to describe it? How do you explain the benefits? This is also where you can train the GPT to quiz your new hire on services.
  4. Your Product Lines — Key ingredients, the skin concerns each product addresses, and how to explain them to clients without being salesy. You don’t need your providers to be experts overnight — you need them to understand your philosophy.
  5. Policies and Procedures — Cancellation policy, social media policy, confidentiality expectations, how to handle scheduling, unhappy clients, and negative reviews. The stuff that protects your business and your clients.
  6. Frequently Asked Questions — What are the 10 questions every single new hire asks you in the first two weeks? Write them down. Write the answers. Put them in the project. And keep adding to it every time a new question comes up.

Setting It Up in Claude

Daniela walks through the step-by-step setup for a Claude project, including how to write your custom instructions (she reads an example out loud in the episode), how to connect Google Drive so your documents update automatically, and how to test the GPT before handing it to anyone.

One important distinction she makes: a reactive assistant waits to be asked. A proactive onboarding coach, which is what you actually want, guides the new hire through each stage, asks questions, checks for understanding, and doesn’t move forward until they’re ready.

Six Pitfalls to Avoid

Daniela closes the episode with six common mistakes spa owners make when building their onboarding GPT — from garbage-in-garbage-out inputs, to conflicting information across documents, to building it once and never updating it, to over-relying on it too soon and losing the human connection.

The most important reminder: this tool doesn’t replace you. It frees you up to actually be present with your new hire, build the relationship, and handle the things that genuinely require human judgment.

If you’re ready to stop repeating yourself and start building the kind of systems that make growth sustainable, this episode is your starting point.

Watch the full episode above or listen wherever you get your podcasts.

Resources Mentioned in Episode #477:

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Well, hello, my dears, Daniela here and welcome back to Spa Marketing Made Easy. If you are new here, welcome. I am so glad that you found us. And this podcast is all about helping esthetic professionals like you to build a business that is profitable, sustainable and built around the life that you want to live. Now, today’s episode, you’re definitely going to want to take notes, so if you’re listening in the car, make sure that you’re going to come back to this, because we have a lot of teaching that’s going to happen in the next 30 to 40 minutes or so. And this is an episode that, if you actually implement what we are sharing with you, it will completely change the way that you are operating your business. Now, before I jump in, I want to just highlight something. I want to say, something that I want you to hear, not as a tech tip, but as a business strategy, AI is not just a tool that’s going to help you write a carousel post. It’s not just a tool that’s going to help you create an email in five minutes. Yes, of course, it does those things. But if that is all that you are using AI for, you are leaving so much on the table. Now I want you to think about AI as the and specifically the gpts, the custom gpts, or what the projects that we’re building inside of Claude or chat GPT, whatever AI tool you’re using. These are think of them as employees in your business, not metaphorically, but literally. These are tools that can be trained on your systems, your voice, your protocols, your culture, and they can show up, answer questions, train your team, do the work without you having to stop doing what you’re doing to manage any of it, the shift in how you’re thinking about AI, how you’re incorporating it into your business, is going to change everything. And listen, I have been deep, deep in the world of AI for the past few years, like deep end of the pool, deep, trying to learn everything that I can. I’ve played with chatgpt, I’ve tested syndrome, explored Lindy, I’ve tinkered with tools I don’t even know how to pronounce. I’ve tried so many things. I’ve messed up so many times, but I’ve also made some really incredible wins, and I’ve drastically improved the productivity of my team, the output of our marketing, and we are seeing the difference in our profit margins, and that is what I want for you as well. Okay, now this is genuinely one of the most important shifts in our lifetime. It’s like, it’s like, I remember when I was gosh, I was probably in the eighth grade or ninth grade when the Internet became this big thing, nobody was using email addresses. Nobody had cell phones, right? We had beepers, painters, whatever we’re calling them. We are in that transition now that we’re going through, but it’s it’s so much more vast and drastic then we can even comprehend. So know that, acknowledge that, that you know things are changing, and I know that that’s hard. I know that like I’m not trying to undermine that, but when, when you’re struggling with I just got this figured out, and now I’m having to learn something new. We’re all going through that, and the difference is that, you know, some people are going through and just being adaptive as things change, and just comfortable with the fact that they’re going to change. Those are the people that are going to win, are they going to mess up at things? Sure, of course, but there’s going to be a lot of things that they are going to win at that’s going to help them dramatically in their business. Okay, so as I said, I’ve played with all these tools where I’ve kind of landed where I’m at right now is I pay for a chat GPT subscription, I pay $20 a month. There’s still things I find useful, and I think that they were kind of the the first ones to market. They’re coming out with a lot of different tools. The $20 a month is absolutely worth it for me, because you do get other features, like the ability to build a custom GPT that are very important, but when it comes to the day to day in business, we decided to go all in with Claude. Claude is the AI tool by anthropic and we actually invested in. In the teams version, and that made it so much easier for me, because in the teams version, I can share I can create projects and create custom gpts. I can share it. I can share this project with Lucy on my team. I can share this project with Christy on my team. And it really I can share one project with everybody on my team. I get to decide now the Claude version, that’s just the personal plan, is $20 a month. The team’s plan, it’s a minimum of five team members, and I believe it was around $1,200 for the year. Now here’s the reframe, because a lot of a lot of what I’ve heard from our students on our coaching calls is like, Oh, I don’t want another subscription. And again, I want you to think about these softwares as an employee in your business. So if you could say, I’m going to hire someone that’s going to write all of our social media posts, that’s going to streamline our marketing, that’s going to analyze my report, that’s going to help me with my email, that’s going to onboard my staff all of these things. Is that worth $1,200 a year? For me, it was like such a no brainer. And so that’s a shift. Is like we’re thinking about it as another subscription, but what we need to think about it as a salary, right, as a pay structure to really help us streamline our operations across the board. Okay? So that is a really, really important thing. Now, if you are not utilizing AI in your business, if you’re like, Oh, this is challenging, or it’s, I’m I’m still overwhelmed. I don’t have time to learn about this, you are putting yourself at a real disadvantage, and I don’t want to scare you. I don’t want you to feel like you have you know an additional thing on your plate that you’re trying to learn when you’re already overworked and overwhelmed. But what AI can do is it’s hard to even comprehend how fast this is moving. And if you are not using AI, you are not going to be able to compete on any level with with these other businesses that are using AI. Your payroll costs are going to be high. The amount of content that you’re able to be able to produce is going to be high. I know it feels like a lot, and I don’t think that you need to change everything all at once, but you do need to start paying attention to this. I want you to win. I want you to build a business around the life you want to live. And this is one of the easiest ways. I mean easiest, right? Like it’s always challenging to learn a new technology or new way of doing things, but when we’re looking at the how inexpensive This is compared to the old way of doing business, it’s it’s not even comparable. So we’re going to see, in the next few years, payroll costs declining. We’re going to see sales expanding. I mean, I don’t think anyone in our growth factor programs are still using marketing companies. A lot of marketing companies were paying, you know, 15 to $2,500 a month to take photos, to write copy, to do your reels, all of those things. It’s not necessary anymore. I mean, just that alone, you’re saving, you know, 24,000 a year approximately. That’s huge. So I want to talk to you specifically today about a real life example of one GPT that you could create. Okay, so when we think about hiring, the onboarding process is so important, and oftentimes we hire from a stressed out place. It’s a band aid hire. We’ve got a problem. We just need somebody there to fix it, because we’re too busy and employee turnover is extremely expensive. It’s time consuming. It breaks trust. It breaks the cohesivity of your team. It’s exhausting on you to go back and reiterate and say over and over and over again, what are your values, what are the culture, what are the services, what are the policies, what are the product lines that you’re carrying, you know, all of the things that you’re doing in. The initial onboarding and I look

 

at the onboarding process. We for a provider, we typically do a two week it’s a 90 day probationary period, but the first two weeks are very heavy on training. So week one we’re going through Week One. Day one, we’re going through all of the policies and procedures and employee handbook and all of those types of things That’s all taken care of by this GPT that we’re talking about building today. Additionally, you can develop and train it more to give your employee your new hire that’s being onboarded. You can quiz them on product knowledge. You can role play with them. You the new hire, can ask numerous questions about different policies or procedures that you have. It walks them through a conversation, and then you are just going in to check on that individual in ask if they have any questions. But, I mean, this is freeing up such a massive amount of time. It’s do it once. Then, like the heavy lifting is once, you absolutely have to continue to tweak and train and edit this GPT to make sure that it’s accurate and on brand and consistent, and all the things that you need in there, but the amount of stress and stress that you get rid of, time that you Get back, it’s such an important piece for your business, okay, so let’s compare that to inconsistent onboarding. All right, so inconsistent onboarding is when you’re going to see that employee turnover more and more and more, because we are not setting our team up for success when we don’t put them through a systemized, consistent onboarding process. Now this is also like side note. This is one of the custom gpts that we are building together at our spa CEO intensive in Washington, DC. That’s on April 19 and 20th. We’re doing a very intimate event. We’re actually shrinking it down to 30 rather than 50, so that we can have a higher coach to student ratio to help support with the tech in building this. If you have Claude, we can build it in Claude. If you have chat GPT, we can build it in chat GPT. And that’s actually an important note, because I’ve a lot of our growth factor students have started building custom gpts In chat GPT, and they’re like, it’s working, and now you’re talking about Claude. If chat GPT is working for you, stay there. If you’re happy with the results that you’re getting, stay there. You do not need to shift every time a new technology comes out or advances, okay, so don’t feel that you have to change everything. But we can help you whether that is whether you’re building in chat GPT, or whether you are building in Claude. So if you’re interested in that, if you’re focused on team at all, the whole focus is going to be team. And then we are going to be building this custom GPT together. Now, when you don’t onboard properly, and I’m not just talking about the paperwork, I mean the full picture, that hours that you explain your culture, walking them through the service menu, how you like things being done, answering the same questions for the 17th time you know like that is going to take you probably 10 to 20 hours of Direct time if you have a system, okay? Maybe more. And if you’re just winging it like you don’t have any of that documented, which, listen, there’s a lot of people out there doing that, and that’s like, no fault, no shame. If that’s where you’re at, that’s just an area of opportunity that we found in your business that needs to be cleaned up. Okay? What we’re wanting to do is build a system around that, so that once that system is there, you no longer have that problem every single time you have turnover, because you will have turnover. It’s the nature of the business. You’re not going to have the same front desk for 10 years. You are likely not going to have the same providers for 10 years, right? There’s there’s kind of ebbs and flows in different seasons in your business, and that’s okay, but we want to make sure that you have a clear onboarding process, because every time that a team member doesn’t know the answer to a client question. One, your client experience is going to take a hit. Every time someone describes your signature facial in a way that doesn’t match your brand, you’re losing trust. Every time a new hire feels lost in week one, you increase your risk for turnover, and it is so incredibly expensive to replace a good employee. So inconsistent onboarding creates inconsistent teams, and inconsistent teams create inconsistent client experiences. And in this industry, your client experience is your brand. That’s your differentiator, okay? So this is getting rid of the binder, right? The the employee handbook, the operations manager manual. Those are valuable. I’m not knocking them. We like we have, you know, like something like a 45 page employee handbook as one of the resources inside of growth factor. But they’re important. But we need to make sure that we have tools that are accessible, that are easy to use, that your team can get the answer right away. Okay, so I want to talk. I want to walk you through, like how we build this in Claude, and what we’re going to do is use a feature called projects, all right. So if you think about Claude by itself, like Claude as a tool, it’s a incredibly intelligent, thoughtful assistant who knows a little bit about everything. Okay, so it’s got it’s brilliant at reasoning, at nuance, at truly understanding your question. But a Claude project is where you take all of that intelligence and you aim it directly at your at a particular task in your business. You give it knowledge, your voice, your rules, your documents. And now, instead of general purpose AI, you have something that functions like a trained member of your team. Now, to make it even better, there’s something called Claude skills that can help with the structure, with the always using your brand voice with the formatting of things, and there’s actually apps that Claude can build within Claude to walk through that’s a whole other thing, but we’ll, we’ll talk about that more at the DC event. So for this podcast, I want to walk you through a project and what that is, okay. So when you set up a project in Claude. You are essentially doing three things. You are first writing custom instructions. Okay, so this is like the orientation speech that you give every new hire, except it never changes. It never gets forgotten. It never gets it is getting delivered perfectly every single time. So you tell Claude who is in the context of your business, what the job is, how it should speak, what it should and shouldn’t do. Second you’re going to upload your documents. Now I recommend connecting Google Drive to Claude, and I recommend uploading connecting a single document inside of Claude, rather than copying and pasting or uploading a PDF. And the reason that I recommend that is because if you are making edits to a document or to a policy, let’s say you have a change to your cancelation policy, you still if you do it this way, then you are making the change on the Google Drive document, which is your living document, but it’s also then automatically updating your onboarding document. Does that make sense your project? So that can be a huge time saver in the long term of the way that you are kind of creating the system around your AI tools, all right. Third you set the guardrail. So you want to make sure you tell it to stay on brand. This is, I find the guardrails are best set with skills. But if you’re new to Claude, just start with the project. Start with the project and start testing that out there. Now, to use Claude projects, you do have to have a pro subscription. It’s $20 a month, or like $200 a year, if you’re not ready to invest in teams. So you know, you get to decide on that. Claude projects lives in your account. So if you are going to have your team use that account, the cleanest setup is to create a dedicated Claude account for spa and just share that AI logon. But if they have that AI logon, they’re going to have access to every one of your projects.

Right now With Claude teams, you as the owner, you get to control who has access to which projects, right? And then your team is also using Claude, where you’ve set it up with the skills, you’ve set it up with your brand, voice, all of those things, so they’re not having to do that on their own. Okay, so just kind of throwing that out there. Now you’re going to log in, you’re going to upgrade to pro if you don’t have it already, or you’re going to upgrade to teams if you don’t have it already, and then you’re going to click new project, and ours is called coaches onboarding GPT. So we have, and I actually just built this myself a couple of days ago in quad to show you guys an example of how we are planning to use it, and we’ll be using it as we bring new coaches onto the team to really streamline and standardize the onboarding process, the training process, right? So I want you to give it a name, so you know your spa name, onboarding assistant, or something along those lines. Okay, now where this is you’ve got to make sure that you give Claude the tools to set it up for success. Okay, so we’re going to walk through six different categories, but when I say you’re going to hear this term a lot garbage in, garbage out, if you don’t give Claude the right information, or any GPT, if you’re using chat GPT, or whatever Gemini, whatever tool you’re using, if you don’t give it the right input, it’s not going to be able to give you the right output. Okay? So keep that in mind now, category one, your story, your culture, all right, this is your origin story. Why did you start this ball? What’s your mission? What do you believe? You know, who are your clients? What does your brand stand for? This is the stuff that’s going to it’s creating the culture right now, if you are in growth factor and you have your company bio, this is going to be a great document to upload into, into this GPT, and don’t just bullet point it, tell the story. And if you feel there’s a lot of tools out there, whisper flow, there’s granola, there’s different apps that can record what you’re saying and transcribe it so that you can then just copy and paste that transcription or put that into a Google Doc and upload it that way. It’s a really, really great way to be able to tell the story in your own words and tell it in a great detail, excuse me and tell it in great detail, so that you’re it’s adding the human component to it, those little nuanced details in the way that we speak, in the stories that we tell, and the things that are important to us, that is what’s going to really make it Your own and make it really connect with your team members. Okay, so category two is going to be your team expectations. So what is showing up at the spot actually look like dress code, communication standards, how you greet your clients, how you handle complaints, what you do and what you don’t do. Okay, so this is a lot of this is going to be in your employee handbook. Category three is going to be your service menu and protocols. So not just a list of services, but a description of each one. What makes your signature facial different from anybody else in town? What’s the experience? What language do you use to describe it? How do you explain the benefits. This is going to be the foundation for every single team member, and this is where you can ultimately end up training the GPT to quiz you on the particular services and how your team member is describing them. Category four is your product lines, your skin care. This is huge. Okay, so you want to include key ingredients, skin, the concerns that they are addressing. You want to explain, like, how you explain them to clients without being salesy. So real talking points, real benefits, all right, we don’t need your your provider to become an expert overnight, but we want them to understand the philosophy and structure around the skin care products. Now the other GPT, this is going to make you guys so excited the other GPT that we’re going to be building at our DC. Event is a home care recommendation. And what this is is, you know, another big problem that I see in spas is if you have multiple providers, you don’t want Provider A to be recommending one home care regimen and then having Provider B recommending something totally different. We want to be able to promote that it’s a patient of the practice, not you know, Susie’s patient, it’s the patient of the practice. And if Susie goes to Provider A and buys all these products and then goes to Provider B and feels like, Oh, now Provider B is telling me something totally different. That breaks trust, right? So by having clear alignment in this Fitzpatrick type, this skin condition, this is what we recommend as a practice that is like consistency, clarity. It’s such a powerful tool to have for your providers to understand your philosophy around skincare, why you’re making certain recommendations, right? Really, really important piece policies and procedures. So this is going to be your cancelation policy, your social media policy, your confidentiality expectations, how to handle scheduling, how to handle unhappy clients or negative reviews, any situation that they may not be sure about, all the stuff that protects your business and your clients. We’re putting that in there. And then category six is frequently asked questions. Okay, so think about this specifically. What are the 10 questions that every single new hire asks you in the first two weeks. Write those down. Write down the answers. Put them in the project. Every time that someone asks you a question that you think you know what, we should put that into the onboarding. Update it, get it in there. Okay, so you don’t have to build this all at once. You can start with just the things that you have and continually add more to it. Add more to it. Add more to it. I’m telling our growth factor students to just add 15 minutes at the end of every shift to train their gpts, to review their gpts, to add content to them, whatever they need to do inside of their gpts to make them better and better. Okay, so when you are going through in setting up the project, you’re going to log into Claude, you’re on the Pro Plan, you’re going to click new project, you’re going to name your project, then you’re going to write your custom instructions. Okay, and I’m going to read these custom instructions for you. So here is a starting point, an example of what custom instructions are. Now here is, like the crazy part. You can actually talk to Claude and say, here’s what I’m trying to build. Can you help me write custom instructions to ensure that I am getting the outcome desired? So here’s an example. So you are an official onboarding assistant for and you’re inserting your SPA’s name. Your role is to help new team members learn about our spa, our culture, our services, our products, our policies and our expectations. Always respond in a warm, professional tone that reflects our brand. When you don’t know the answer to something, let a team member know that they should check with the owner or the manager. Do not make up information if it’s not in the documents you’ve been given say. So the last line matters because you want the assistant to stay in its lane and only pull from the content that it’s been given. Okay, so if it’s not in the documents that you’ve been given say. So Now step three, you’re going to upload your documents. So inside of the project, you’re going to see an option that says, Add Files. You can use your PDFs. You can use text files. But as I said before, we recommend that you upload a Google Drive file into Claude so that you can always update that, then test it before you hand it to anyone. Sit down, ask the hard questions. Ask it for you know how to walk me through like I’m a new hire, walk me through the onboarding process and give it feedback. Okay? Give it feedback and say, No, we should, you know, put it through this way, or change this, or whatever it may be. Okay? So we have an example of like the way that we have our setup is it will say, enter your name and job title to get started with your onboarding process. So it will say, add esthetics, GPT, and then the little description under it that you have

 

to say something to. Get it started, right? So you are then going to say, I’m Daniela. I’m a new coach at auto esthetics. And then it’s going to say, hey, welcome Daniela. And it’s going to take me through these different processes. Okay, now let me, let me tell you the difference between a reactive assistant, which is where I’m able to ask questions, and more of an assistant, or a proactive person, where, instead of waiting to be asked, it’s actually guiding you through each stage, right? It’s quizzing you. It’s it’s really guiding the conversation, rather than the new hire, guiding the conversation that you can do inside of Claude as you’re training it. Start here. Cover this ask this question. Don’t move forward until they confirm they’re ready. Follow this sequence every single time. So when it is well written, it’s going to stop functioning like a search engine, and it’s going to be a personal onboarding coach. Okay? So she asked a question and answers. She says she’s ready to move to the next step. It’s going to walk you through every single thing. Now, one important piece is that if you don’t have this built in, or you don’t have a little more advanced agent, you need to make sure that you are asking Claude like say you’re starting on day one, and you don’t finish the entire onboarding process, Claude doesn’t carry memory across separate chat sessions by default. So if your new hire only gets through half of the onboarding process and then comes back, Claude is automatically going to start at the beginning. If you don’t have it trained in skills, or you don’t have it trained to pick up where you left off, the simple answer is to say, where did we leave off? And it can go back and search from where you left off in the previous chat. Okay, so let’s talk about common pitfalls. So I want to talk about what goes wrong, garbage in, garbage out, all right? So you want to make sure that you are putting the right information in. If you don’t actually have culture protocols, policies written down anywhere, that’s going to be a problem, right? If it’s all in your head, then what you’re going to need to do is get it out of your head. And that might be doing a manual on board with somebody and recording everything and then putting that content in there. It may be just having a conversation with chat and getting that information in there, but you’ve got to start, and once it’s documented, you’re going to have it forever, and it’s going to help you with so many different aspects. But remember, think of these gpts as an employee. You can’t just tell the employee something once and never tell them again. You’ve got to continue to grow and develop what your desires are. Also, don’t become over reliant too soon, okay, so don’t just say, Oh, I built this, and then hand it to them, and then, you know, never check back in, right? You’ve got to, there’s always going to be places where you need human judgment, all right, so make sure that you’re still handling the relationship the the GPT is going to be giving the information to your new hire, but you still need to build a connection with them. You still need to have a human to human connection. Okay, this is especially important in the first two weeks, you just don’t have to spend your time repeating over and over and over and over again, all right. And what I like about this, you know, what we had taught previously, before we got so involved with AI, was actually filming videos and having your new hires watch the video, and then you going in and checking on them periodically with videos. People lose their attention span right there. They won’t watch more than 12 minutes of a video. So by having a custom GPT that they’re actually engaging with, I believe that they’re going to be more present and more focused on what it is that they’re doing, because it’s interactive, instead of just sitting and watching a screen number three team resistance. So it might not be the new hire who pushes back. It’s your existing team. Team. They might feel threatened. They might feel like they’re being replaced. They might just be uncomfortable with AI in general. This is something that you’ve got to continue to consistently have open conversations about AI, about change, about transformation, about how and why you’re using things really, really important pitfall number four, conflicting information in your documents. If your handbook says that your cancelation policy is 24 hours, but your FAQ sheet says that it’s 48 hours, the GPT is going to just pick one, right? So you need to make sure that you have consistency in your documents. And if you’re not sure and you have a lot of documents, you might just ask the GPT to scan through and identify any inconsistencies in these documents. Okay. Number five, build it once and never update it. Okay, you launch it, your team loves it, and then eight months later, you change a service, you change a service, you update a policy, you bring in a new product line, and nobody touches the product or the project that is not good. You’ve got to build that into your system, that anytime you bring on a new product line, anytime you you add a new service or change a policy, you’ve got to make sure that it’s also being updated in this GPT and number six, uploading sensitive information. Okay, so your project is living inside of a third party platform, so we want to keep any type of client data out of it entirely. Keep staff compensation details out. Keep anything legally sensitive out. Stick to operational content, culture, services, products, policies, training. Sure, there’s all kinds of people that are putting their financials into gpts, but when it comes to your staff, that is their information, and I think it’s important to be able to honor their privacy request. So anything that’s legally sensitive, keep it out of there. When we’re focusing on training for we’re talking about skin conditions. We’re talking about Fitzpatrick types. We’re not talking about a particular patient with their, you know, personal identifying their health information, right? We’re just talking about a condition A Fitzpatrick type. How are we addressing that concern? Okay, all right. So I know that was a lot of information. Go and test and try and play with these projects. Remember that AI is just it’s not a shortcut for writing social it’s infrastructure for your business. When you figure that out as a spawner. You start thinking about these gpts as employees in your business, you are going to just move light years ahead, okay? And this onboarding assistant built inside of Claude or chat GPT, however you’re going to build it. This is something that is just one idea, right? You can have a social media one. You can have an onboarding one. You can have the home care recommendations that we talked about. You can have like, I have one that’s coached Daniela. So what would Daniela say about these types of things? There’s so many different aspects that you can do with this. So what I want you to do your homework is to write down the 10 questions that every single new hire asks you in the first two weeks. Just do that right. Figure that out, start to gather your information, capture the questions you know, and don’t be afraid to mess up. You don’t have to be a coder. You just have to be speaking clearly, asking questions, knowing the right questions to ask. Now if you want to do this together, I want to invite you to our spa CEO intensive. That is April 19 and 20th, right here in Washington, DC. It’s going to be a intimate event. It’s going to be very high touch, and we are going to be building these two gpts together. So I highly encourage you to check that out. If that’s something that you’re looking for additional support on. Okay, that is it for today’s episode. If this resonated with you, please share it with a spa owner. We so much. Believe that a rising tide floats all boats, and we very much appreciate every share, every review that we get for this podcast. All right, my friends, thank you so much, and we’ll catch you on the next episode.

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EP 476: Why Your Spa Systems Aren’t Sticking (And the ADHD-Informed Fix That Changes Everything)

If you’ve invested in systems, taken the courses, and built out the SOPs, but you’re still not following through consistently, you are not broken. You might just need a different kind of support.

That’s exactly what this week’s episode of Spa Marketing Made Easy is all about.

Daniela sits down with Candace, the newest member of the Addo Aesthetics team, to talk about something most spa coaches won’t touch: the neuroscience of why smart, driven spa owners struggle to implement what they already know.

Candace holds a master’s degree in public health, has a foundation in social work and psychology, and has spent over six years working in clinical settings with high-achieving professionals, physicians, and entrepreneurs, helping them identify the root cause of their productivity challenges through an executive function lens.

What Are Executive Functions, Anyway?

According to leading ADHD researchers Dr. Thomas E. Brown (drthomasebrown.com) and Dr. Russell Barkley (russellbarkley.org), ADHD is best understood as an executive function deficit. But here’s what most people don’t realize: executive functions are your brain’s management system, and everyone can benefit from strengthening them, not just those with an ADHD diagnosis.

Executive functions include:

  • Task initiation (actually starting the things on your list)
  • Planning and organization
  • Emotional regulation
  • Working memory
  • The ability to follow through

Sound familiar? These are the exact skills required to run a thriving spa business.

Why High Achievers Hit a Wall

One of the most eye-opening parts of this conversation is Candace’s explanation of why high-functioning individuals often don’t recognize their challenges until they reach a breaking point. When you’re motivated, driven, and used to pushing through, your coping strategies work, until they don’t. For many spa owners, that wall shows up right when they’re on the edge of their biggest growth.

Without external accountability structures, like a boss, a deadline, or a structured program, executive function deficits become much harder to manage. Add in the chaos of running a spa, managing a team, and still being in the treatment room, and it’s no wonder so many spa owners feel like they’re running a Ferrari with no brakes.

It’s Not About Willpower

This is where Candace’s coaching philosophy really hits home: willpower is not a system. You can be the most determined person in the room and still struggle to implement consistently if the system isn’t built for your brain.

Candace uses strength-based assessments and learning modality assessments to help clients understand how they naturally process information and where their strengths lie. From there, she builds personalized systems that align with those strengths, rather than forcing a one-size-fits-all approach.

This isn’t just valuable for the spa owner. Understanding your team’s learning styles can also transform the way you communicate expectations, delegate tasks, and set your people up for success.

The Missing Link in Spa Business Coaching

At Addo Aesthetics, the Growth Factor® Framework gives spa owners the blueprint. What Candace brings is the bridge between knowing and doing. If you’ve ever thought, “I have all the tools, so why can’t I make this work?”, her work is the answer.

Whether you have an ADHD diagnosis, suspect you might, or simply feel like your brain doesn’t cooperate with traditional productivity advice, this episode will give you language, perspective, and hope.

Want to book a call with Candace? Email us at hello@addoaesthetics.com and we’ll get you connected.

Watch the full episode above or listen wherever you get your podcasts.

Resources Mentioned in Episode #476:

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Well, hello and welcome to the Spa Marketing Made Easy Podcast. I’m Daniela, and boy do I have an interview for you today. So I have a group of friends. They’re all entrepreneurs, and we meet once a month to talk business. This is online, because these are people that are all over the world. Now I love this group. I’m so happy that we found each other. And a few calls ago, Amber was sharing an update. She was she’s the guest on today’s episode, and she was sharing a story with us about this email situation that happened to her company. And if I’m being real, you guys, if this happened to me, I would literally have no idea where to even start. And this is not just like a small email problem. This is something, this is a situation that could have potentially cost her 10s of 1000s of dollars, if not hundreds of 1000s of dollars.

Now she and her team handled it like the pros that they are, and it was such a great reminder going through not only the monthly call that we had with our group of entrepreneurs, but also here on the podcast interview, to know people, to have people in your circle that know more than you is such a valuable thing. You never want to be the biggest fish in the pond and Amber certainly knows so much more than me on this topic, which is why I was so grateful when she so graciously agreed to come on and share this experience. This is not a highlight reel. This is not anything like that. This is real business. These are real problems that come up, and she is being very open and sharing what happened and giving lots of great feedback of what you can do to fix it if something like this ever happens to you. Now, if you do any sort of email marketing at all, you’re going to want to listen in, because Amber is getting real All right. Now, let me just read her bio, and then we will jump right into that interview. Okay, so Amber went from single mom in college to multi business owner running freedom based companies from Ethiopia to Chicago and from Abidjan to Zagreb. With a background in corporate consulting and studies at Johns Hopkins organization develop development MBA program. She helps modern CEOs scale strategically without sacrificing time at Ambermccue.com in addition to consulting, her businesses are in the online children’s education and photography brand that grew from a side hustle to a multi million dollar operation in 26 cities, giving her first hand experience in creating systems that fuel growth and freedom. She’s incredible.

I know you guys are going to love her as much as I do, and let’s go ahead and play that interview. All right, Amber, welcome to the spa marketing Made Easy podcast. So happy to have you here. And I’m so I’m really hoping that we can explain what happened with your email, because I think this is such, such an important aspect of doing business, for business owners, for spa owners, any business owner that is using email to connect with their clients, if you’re trying to do the debrief and figure out, like, what, what’s happening, what’s working, what’s not working. I mean this you blew my mind when you shared with me this process, I was like, Oh, my God, I would not have known what to do. So let’s, let’s go back to and like, tell the story from the beginning, you have an online business. We were both doing a webinar like a launch, very similar timing, and you had done this webinar multiple times before. No issues, you understood what your show up rates, your you know, all your KPIs, and something was drastically off.

Yes, okay, so start there, yes, okay, we are hosting this event and big marketing campaign, and we typically have a certain number of people showing up, arriving throughout the week, number bigger number of people sign up, and lesser people show up to the webinar, the workshops. And we’re noticing it. We’re kind of watching it. But then at the end of the week, people are saying it’s over the events over I signed up for the event, I didn’t get any of the emails, so we already had, like, this intuitive hit, like, something is off, but then when people said we didn’t get the emails, like, So are they responding to you, or are they posting on your social like, how are you hearing this? What?

Yes, great question. A couple of people emailed like, I signed up for this event. I thought it was this week, what’s happening. And then they were also posting in our Facebook community and the thread after that, just kind of like me too, me too. I didn’t get anything either. I didn’t get anything in there, check here, check there, and it wasn’t even landing necessarily in their spam folder, right? Or in their promotions folder, I think we got, I think that’s what blew my mind, is that it wasn’t even in spam. I was like, yeah, yeah, and there’s a reason for that, which we will share.

So, I mean, I’m thinking about this like in spas. We do in person events, we’ll do mini events, we’ll do open houses, and email is a big part of that communication. We do call as well, but I mean the thought process of investing so much time and so much money to host an event, and if your people are not getting the communication, yeah, then they raise their hand and say, I want to come. But then you never you don’t remind them. You don’t tell them, Oh, it’s happening now. And that also, like doesn’t look good on you. From like, you obviously did what you were supposed to do, but from their perspective, like, what? What’s happening? Yeah, you know.

So, okay, so you’re seeing in the group, you’re seeing this thread that’s going through, like, I didn’t get any emails, you know what’s happening? Yeah? So where does your mind go? Well, it’s interesting. My team saw these messages coming in first, and they immediately started investigating, because I was delivering a workshop as like the big flurry starts, it’s happening. And they told me they investigated everything, and they told me, about an hour later, we have a problem. We know what’s happening. We checked all of these things, and we got to the root cause, and so they were on it.

But how does your team like? I feel very proud of my team. I feel like they’re very tech savvy. I feel like I feel like I am tech savvy, and I would not have known where to look with email, I would have thought, do you need to clear your cash? Do you need to turn off the computer and restart? Restart?

Maybe it’s in your trash. Did you set up a filter like the basics? But they we have my business partner and I worked for a an email marketing a marketing agency. So I had done a lot of consulting on email strategy, email marketing, and we partnered and collaborated on a lot of things around this as well. So this really the foundation of this came out of my corporate background, but running an online business, we kind of always had an eye on that and have been watching it ever since.

But for just the normal small business owner, yeah? Like, how do we do like, what are the steps? What were the things that you guys looked at? Let’s look okay, let’s get into that.

Yeah, I’m gonna break it down. I’m gonna try and keep this so simple. And honestly, there are a couple of things that I don’t even understand. So I’ll tell you what when I hit those points. But first up clean email list. So if you are emailing people who are responding, they haven’t opened an email in six months, a year, two years, three years,

I still, I see you, those people with the 20,000 emails on your red bubble, come on, and that is not helping you. So emailing people that are just letting their inbox fill up, you do not want to keep emailing them. And this, we knew this was not our problem, because we are our email. We do not send emails to people who do not open over time. Because what that does is that it tells it tells the email service providers, the gmails, the Yahoos, the hotmails of the world, hey, they’re not opening your email. They don’t want it, so they’re going to move it to that promotions that spam folder over time, if you’re sending the email to enough people that do not open so we do, we use a software called Zero bounce, and we do this once a year. Are you familiar with that software?

I’m not that one specifically, but I’m familiar with software that checks this for you. It helps clean your list, yeah, so it goes through once a year. It removes any of the bots. It removes any like emails that are bouncing, or anything like that. And it’s really inexpensive, yeah, to go through and. We do it once a year and and the first time that we did it, I think, I mean, it was like, 1000s of emails that we got rid of. So I like, your heart sinks a little bit so sad, yeah, but it’s like, you know, what, if those are not real people, or if they’re not, you know, wanting to hear or be in relationship with us, that’s fine. Bless and release.

Lesson, different season people move. Yeah, okay, so clean that clean, clean list. And how do we tell if someone is opening our emails or not? Is that some is that a feature that’s standard inside of a MailChimp kit, whatever type flow desk, whatever type of email service provider you’re choosing, absolutely, yeah, you can see your open rate. So I’ve got 10% 20% 30% 40% open rate, that other percentage that isn’t open some email, some CRMs have this built in so that you can, you can see, run a report, see everyone who hasn’t opened in 90 days.

But otherwise, to your point, there are external plugins you mentioned, zero bounce. Some will integrate right with your CRM where you’re sending emails from, and just quickly pull those people to a separate list, because you might not want to just delete them. You might want to download that list and do some other kind of marketing campaign to those people to say, hey, you haven’t opened our emails in so long. We miss you. Come back a special a promotion, and you can, you can sort of separate that audience before you say farewell in part.

Okay, so clean list. You’ve got that. What’s the next thing? Okay, this is

the one I don’t understand. Really. It’s called, it’s there are three sort of letter three abbreviations, jargon here. SPF, not the sunblock. D, Mark and D Kim, so these are D Mark is the one I hear referred to most often. But what you want to do most email providers that you are sending from the CRM now require you to register your D mark. Okay, so let’s and what this does is it’s a registration in the internets with the email service providers like Gmail, who are receiving emails to say you are legit, you are not inherently spam. You’re registered. This is okay, so, and is that something that your CRM does for you, or is that something that we have to manually do?

Yeah, and your CRM doesn’t do it for you, but it will. There’s usually a place in your CRM to do this, and you might have to pop out somewhere else to register. I told you, I’d be honest, this is the one we’re like, oh, this is one of those things. You do it once, and you’re going to be good for a while, and your CRM likely flagged if you didn’t have this registration, because it came became a requirement. So you should be good. But if you’re, if you’re wondering, and you don’t know, just go double check. And when we saw this email coming up, we went and double check like we fixed this. We fixed it, right? Yeah, we fixed it. And then we had to fix it again. So just if you don’t know, go look this up.

Okay, okay, so clean list. D Mark, what’s number three?

Segmentation. Okay, you do this.

We talk about segmentation all of the time inside of growth factors, so patients, non patients. And then, you know, from that’s like top line, and then below there, we’re breaking out by service that they’re doing by member, non member, if you have a membership base. So we’re really breaking it down in that way. So you’re sell, you’re sending more targeted, focused emails off of behavior, rather than like the the E blast. That is exactly a blast, blast, and this is good because of that first issue that we talked about. If you are sending email to people who don’t want this message and you’re not opening it’s not catching your attention, the gmails of the world are going to say they don’t want it, and that’s going to reduce your effectiveness in your email. So another example of this is i, everybody on my list is getting this email about a promotion, but the promotion only applies to 50% of people, so we only send it to the 50% of people, because that’s just going to help you keep your your list clean.

Now, in our case, we had 3000 people who signed up for this event, but our list is much bigger than that, so we were only sending these emails to the 3000 who. Said, Yes, I would like to receive that communication. I want to participate in this event. Now. We invited our bigger community to it, but they didn’t raise their hand.

They didn’t say yes, so we didn’t keep sending emails. And so we knew that is not our problem. It was not we’re not seeing less people attendance. So it’s just something to be mindful of if, if this group of people have said, No, I never want Botox. Okay, we’re not going to send you Botox specials. We’re going to send you the laser specials, right? So that sort of of alignment, we’re going to educate them on why Botox is your love language. I digress.

Then you already talked about this bounces opt outs. If people are opting out, if their email addresses are bouncing a soft bounce or a hard bounce, a hard bounce would mean the email address doesn’t even exist anymore, right? Soft bounce could be their inbox is full. So that’s coming back to you. Don’t send to those but your CRM that you are sending emails from, should take care of that one, but I share it just so you’re aware.

Okay, what’s next?

Okay, next is domain reputation, so you know what does that mean? Okay, so my email is whatever, whatever, at Amber mchugh.com Amber. It’s actually Amber at Amber mchugh.com and so your domain is the Amber mchugh.com it’s where you’re sending your email from.

And you have a reputation. So you have a reputation for being a good sender or a bad sender. You have a reputation for people opening or not opening, and each of the email service providers has gives you a different score. So Gmail may score you different from AOL. May score you different from Hotmail, etc. Do you? Does anyone? Do you use any of these other emails?

Email, I don’t understand people that don’t have anything.

I’m saying it as an example, but it feels so weird. So there are, I’m sure there are others that I don’t know about. Yes, so you have a reputation, and your reputation is different with each one of these, and that is tied to your Amber mchugh.com now, and so can we see what our reputation is for us?

Okay, you can type in, like, give me a website to check my domain reputation, and you can check that real quick some email CRMs will have that built in, like, we check, I mean random website, wherever, domain reputation checker, whatever, whatever. But your CRM may also have a place for you to check that, like we use go high level, and they have a place inside where they can see, oh, yeah, no, your domain reputation is okay. So green, we’re good. And it might be a green score, green, yellow, red kind of thing, okay? And our domain reputation was also fine. So, like, we’re getting clues, okay, it’s not that, it’s not that, it’s we’re still good on domain reputation. Sometimes, if you’re blasting a lot of emails at once, right? If we were sending to our whole list again, and I’d say, Whoa. This is a lot of emails. This isn’t what you usually send. It might flag. It might hit our domain reputation. We didn’t send to everyone, just a small group. So we were okay. We were still green.

Okay, all right, so your team is going through all of this while you’re on a call.

Yes, I am delivering a workshop to hundreds of people, and there, and there were hundreds. They’re looking at the D Mark your domain reputation. They’re going to town. Good for exactly. This doesn’t most of this doesn’t take long to check.

Well, they’re like, they knew what to check exactly.

Yeah. Okay, you definitely want to know proactive ideal. Are we getting closer to the actual problem? We’re getting closer. We got two more things, okay, spammy subject lines. That’ll move you out.

What determines a spammy subject line? Yeah, sounds salesy. Free, Free. Free. Something can even also get you flagged and moved over to spam or promotions as a first location likely. And there are also so many checkers for this too. So is my subject line spammy? Google it, search it up, chat it up, and you’ll find something to check that also. And we didn’t have that problem. We checked those before.

I guess that would also be for a lot of our people are using custom gpts to create their emails on the first draft, and so they’re putting in, like the you know, all of you could put in the prompt of make sure that the site. Subject line is not spammy according to, yeah, yeah, according to guidelines, and sometimes Claude, Chachi P will come out, will come up with something that’s kind of spammy. And then you ask them, and they’re like, oh, yeah, you’re right. Maybe we should change that so you can just pressure test it and pressure test it in an external tool.

Okay, okay, so spamming headlines, and then are we like, drum roll at the pig roll and this one? Ah. So the big issue is it’s an issue for all of us, really, or for most of us. And when we are sending emails through a CRM, you are likely sending an email from a shared IP address. So let’s say you live at in the IP address structure is a little bit weird. It’s like one, nine, 9.77, 7.832.

I live in Silver Spring Maryland. You live in Silver Spring Maryland, and you’re sending mail from Silver Spring Maryland, but so are other people. So if Silver Spring Maryland became known for sending all sorts of spam, or email service providers were like, Hey, that that email that comes from Silver Spring Maryland, it always looks a little fishy. You might be sending emails that are not fishy at all, but your neighbor is and your other neighbor, and then the person across the street and like you’re making me look bad everybody, what you’re saying is this is all your neighbor’s fault. Yeah, I’m blaming the neighbor. But you know, when we look at all those other things, we’re okay, we’re okay, we’re okay, we’re not okay when it falls down to that, if your neighbor is not checking this whole list that we just looked at, you’re all sending email from Silver Spring, Maryland. You’re all sending email from the same IP address. And if one person is like blasting spam, if one person, even if they get hacked, they might not even do it intentionally. They might get hacked. Or if one person doesn’t maintain their domain reputation, it can bring, it’s going to bring the whole IP address down.

So what about so are you using, like, what if you use a VPN or something like, that doesn’t matter. Matter because, because it you can put a VPN on, but you are still in Silver Spring Maryland. You cannot hide this fact in this scenario. And what happens is, it’s not tied to your computer and your physical location. It is coming from your CRM. You’re not so our house scenario doesn’t quite work, because you’re not sending email from your house, you’re sending email through your CRM who actually kicks it out for you. So our CRMs have us on these shared email addresses or shared IP addresses, and what they what should be happening is they should be regularly monitoring them. And here’s what happened. We got down to the IP address, and we’re like, Oh, check this. Our IP address was blacklisted.

So how do you what does that mean? And how do you even find that out? And then, how do you fix it? You put it in a checker, another checker online, all sorts of free checkers on this, and then there’ll be options to get it fixed and upgrade, etc. But there, I think it’s like white list checker.com because you want to make sure you are not blacklisted. So check my IP address and make sure I am not blacklisted, or check the health of my IP address. And so you pop that in there, and you find out, Oh, you’re good again. It might be a green, red, yellow, green. It might be, if you’re blacklisted for us, it was like a big, sad red X and like, oh, well, that’s not good what we do. And I only knew this and know this because when I was working in corporate, on big accounts, we would monitor the health of all of these things. And so we got to this point, we’re like, okay, that is not us. We’re on a shared IP address. We’ve got to go back to our CRM, and they should be monitoring and if something gets blacklisted, they should change the IP address. Or if there’s someone on the block who is sending a lot of spam, hey, you’re making us all look bad on this IP address. You got to stop that. So they should be reviewing it and checking this regularly. So you can probably ask your CRM about this, your MailChimp, your flow desk, etc, and they should have a protocol in place for this. And maybe we just got caught in this window of, oh shoot like black, and they were in the process of catching it and changing it.

After we came after we discovered this, we, of course, reached out like you missed this. We need to get this updated. And of course they did. And is there the How else can you protect against this? Do I have to share my IP address? So I’m already thinking. Like, how would I build this into so in our we have systems that we do for like spa CEOs, and there’s the things that you do daily, the things that you do weekly, the things you do monthly, quarterly, biannually and annually. And I feel like the there’s a couple things that would maybe be biannual and a couple things that would be annual of just even like reviewing, is this correct?

Is this so for those of you in growth factor, if you have your CEO routines boards, I would be adding this right now, of clicking on that and adding, you know, checking the the the zero bounce, like, I don’t know exactly what all of these things are are called, but we’ll, we’ll do a recap of of them, and I would get them added in there in a regular basis, because I would so much rather be, like, proactive in a situation like this, then be forced into a situation where you have to, like, be reactive and solve the problem exactly right? Because percent, you know, I mean, I know you had, like, hundreds of people that didn’t get the email, and then, yes, you did another webinar to accommodate. But like, how many people did you lose from that you know? Like, yeah, you never know, you never know. And that was not something that was your fault. It was not something that you know, like you were not spent sending spammy messages. It was just thankfully you knew how to fix it, and didn’t just continue down that path and be like, What in the world is happening?

I know because we beat ourselves up like, oh, it’s not working. What did I do? What did we know? It was pretty clear, especially when people said, I’m not even getting these emails. I checked my spam. I checked my, you know, everywhere promotions, I checked my trash. Because what happens when you’re blacklisted is that Gmail isn’t even letting that go through. It’s not there’s no you cannot pass this threshold at all if your IP address is blacklisted. So it’s one of those things that most people were getting our emails, and then all of the sudden they weren’t.

And yeah, it’s this whole conversation. What it’s bringing up for me is like, so I talk with so many spa owners who are upset or nervous when someone unsubscribes, and I’m like, No, that’s like, the best thing that can happen if it’s someone who does not want your service or does not want to be in relationship with you, the Most Gracious thing they can do is unsubscribe. It’s like bless and release, move on, because it sounds like if they’re just staying on and not opening the emails and letting them clutter up, it’s actually hurting your business longer term.

Yep, absolutely. I mean, there’s, there’s a reframe right there, yeah. And, I mean, there are so many reasons why people unsubscribe. I, you know, we move so much that all the time, like, Oh, that was great. I still tell some accounts on Instagram, like, I really could let you go. I can’t yet. I’m just hanging out. I’m not necessarily helping, but I’m just hanging on.

So what did you learn from this like, in this process of going through like, how did you update your pre launch systems? Did you put any like? What were the like when you went through the debrief of this whole situation with your team. Obviously, you’re praising them for like, I mean, shout out to the team.

We figured it out. Oh, okay, still don’t like it. Yes, we all felt it together.

Yeah, that’s, that’s entrepreneurship though. I mean, like, there’s your job as an entrepreneur is to put out fire after fire after fire. That’s, that’s what it is. And so by doing that, like, but I’m just curious, like, how you I always find I’m like, Yeah, we put out a fire and then we figure out how to not make it repeatable, yeah. And that’s where the systems aspect comes in, yeah.

So we had checks on all of these things in place, and really the IP address was sort of the lingering one, so all those other things, yeah, we know we’re checking we’re good, we’re good, we’re good. We’re watching it all the time. And so we’ve been looking into the IP address situation, and there is an option, and this is not the best option for everyone, and it’s actually possibly not an option for us right now to move to a dedicated IP where you’re not sharing where Silver Spring Maryland is yours, all yours. So if you muck it up, you mocked it up all in your own right. You’re not mixed in with anyone. And the recommendation on Deaf. Indicated IP addresses is that you’re sending over 100,000 emails a month, and there are some other things with that you have, and some other responsibilities that come with that. You’ve got to warm it up. You can’t, you know, got to make sure you’re not sending the spam and the cold and all those other things that we talked through. So we’re looking out. Do we qualify? Does that work for us? Does it not work for us? Does it make sense? Does it not because if you’re not giving enough information to the ESP, the gmails of the world, your dedicated IP address might not work either. So they need enough information to sort of score you and assess you. And so that is our next step, and if we can’t move to a dedicated IP address, or it doesn’t make sense to we are also going back to be like, how are we going to fix this yellow because this week, we looked again. We checked our IP address because of client, wrote in and said, Hey, your email went funny again, like, oh no. And honestly, there are you can send emails right, send emails to another email account that you have, right, a separate Gmail account, not the one where you’re always watching and opening your own email, but a separate one where you can kind of test where did that go, and check it. But a client caught it before us, and we’re like, Oh, man. So we opened it back up. We are yellow again. We’re not red, we’re not green, we’re yellow, which means, okay, you’re just a little bit more on alert. And we don’t want to be on alert, right?

I mean, that’s when you’re doing an online business, or any, I mean, any business, for that matter, there’s so many digital components to it. I’m thinking of spas that have E comm stores. I’m thinking of Spa you know, like online booking confirmation for those things. I mean, your email is the link, yeah, down.

Someone doesn’t get their confirmation that they just booked. So it’s not on their calendar. They don’t show up.

Yeah, my goodness. Okay. Well, I am so grateful to you this as as I said before, when you shared that in our mastermind call, I was like, Oh, my God. It was like. I was like, man, I’ve been doing this for 12 years, I thought I knew something, and I had, I had no idea that was like a brand new world for me. So I knew, I mean, I was like, Okay, I’ve got to share this with our listeners. I’ve got to get that like that was something that just blew my mind. So I appreciate you being so open and sharing with such generosity. Can you share where our listeners can find you and follow you if they want to keep in touch?

Absolutely, I would love to connect. I’m on Instagram at Amber McHugh, same place on YouTube, and my website’s Amber mchugh.com so easy.

Love it. Thank you so so much, and we will catch you all in the next episode.

Read More
EP 475: Should You Exhibit at a Spa Trade Show? Behind the Scenes at Be + Well

If you’ve ever Googled “is exhibiting at a trade show worth it,” this episode is the answer you’ve been looking for – straight from someone who just did it for the very first time.

In Episode 475 of Spa Marketing Made Easy, Daniela pulls back the curtain on Addo Aesthetics’ debut booth at Be + Well, one of the largest wellness and aesthetics trade shows in the country. With over 35,000 attendees, the show floor is packed with spa professionals, aestheticians, spa owners, and the brands that serve them. And this year, Addo was in the mix.

But this episode isn’t just a recap. It’s a masterclass in what intentional visibility actually looks like for a coaching and consulting brand in a room full of skincare lines and device companies.

Daniela opens up about the morning that sparked this decision; sitting on the farm porch, watching the sunrise over the water, asking herself where she had been playing it safe. Her word for 2026 is “open,” and showing up at Be + Well was one of the first big expressions of that commitment. She also shares why 2025 was an intentional slow-down year — a season of restructuring, revenue adjustments, and strategic decisions that feel like they’re now paying off in a big way.

On the show floor, Daniela highlights some standout brand moments: Circadia’s packed booth and the strong relationships Addo has built with their team, Mangomint (an Addo strategic partner) pulling foot traffic with mango mimosas and live demos, Arca Aesthetics showcasing their RF microneedling technology, and a new acne makeup startup called Delicate Matter that Daniela loved so much she became a customer on the spot.

But the highlight of the episode (and honestly, the heart of it) is the section on human moments. Running into past clients. Alumni from different iterations of Growth Factor. People who went through the Spa Manager Certification. The kind of face-to-face reconnection that reminds you why you do this work in the first place.

Daniela also breaks down four honest lessons from the experience that every spa owner or service provider considering a trade show needs to hear:

  1. Bring more than you think you need. They ran out of magazines. Don’t be caught empty-handed mid-day two.
  2. Build a pre-show strategy. Know who you want to meet, what relationships you want to build, and what success looks like before you walk in the door.
  3. Create your post-show follow-up sequence before you go. The ROI doesn’t live at the show; it lives in what happens after. Have your emails, DM templates, and onboarding flow ready to go before you leave.
  4. Think about the booth experience, not just the booth. If you’re selling a service or a framework rather than a product, you have to work harder to draw people in. What can someone feel, experience, or take home that gives them a taste of your world?

Whether you’re a solo esthetician dreaming of your first industry event, or a spa owner considering a bigger investment in in-person visibility, this episode gives you the honest roadmap and the Spa CEO mindset to approach it strategically.

Listen to the full episode above, or watch on YouTube below.

Resources Mentioned in Episode #475: Should You Exhibit at a Spa Trade Show? Behind the Scenes at Be + Well

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Well, hello and welcome to the Spa Marketing Made Easy Podcast. I’m Daniela, and boy do I have an interview for you today. So I have a group of friends. They’re all entrepreneurs, and we meet once a month to talk business. This is online, because these are people that are all over the world. Now I love this group. I’m so happy that we found each other. And a few calls ago, Amber was sharing an update. She was she’s the guest on today’s episode, and she was sharing a story with us about this email situation that happened to her company. And if I’m being real, you guys, if this happened to me, I would literally have no idea where to even start. And this is not just like a small email problem. This is something, this is a situation that could have potentially cost her 10s of 1000s of dollars, if not hundreds of 1000s of dollars.

Now she and her team handled it like the pros that they are, and it was such a great reminder going through not only the monthly call that we had with our group of entrepreneurs, but also here on the podcast interview, to know people, to have people in your circle that know more than you is such a valuable thing. You never want to be the biggest fish in the pond and Amber certainly knows so much more than me on this topic, which is why I was so grateful when she so graciously agreed to come on and share this experience. This is not a highlight reel. This is not anything like that. This is real business. These are real problems that come up, and she is being very open and sharing what happened and giving lots of great feedback of what you can do to fix it if something like this ever happens to you. Now, if you do any sort of email marketing at all, you’re going to want to listen in, because Amber is getting real All right. Now, let me just read her bio, and then we will jump right into that interview. Okay, so Amber went from single mom in college to multi business owner running freedom based companies from Ethiopia to Chicago and from Abidjan to Zagreb. With a background in corporate consulting and studies at Johns Hopkins organization develop development MBA program. She helps modern CEOs scale strategically without sacrificing time at Ambermccue.com in addition to consulting, her businesses are in the online children’s education and photography brand that grew from a side hustle to a multi million dollar operation in 26 cities, giving her first hand experience in creating systems that fuel growth and freedom. She’s incredible.

I know you guys are going to love her as much as I do, and let’s go ahead and play that interview. All right, Amber, welcome to the spa marketing Made Easy podcast. So happy to have you here. And I’m so I’m really hoping that we can explain what happened with your email, because I think this is such, such an important aspect of doing business, for business owners, for spa owners, any business owner that is using email to connect with their clients, if you’re trying to do the debrief and figure out, like, what, what’s happening, what’s working, what’s not working. I mean this you blew my mind when you shared with me this process, I was like, Oh, my God, I would not have known what to do. So let’s, let’s go back to and like, tell the story from the beginning, you have an online business. We were both doing a webinar like a launch, very similar timing, and you had done this webinar multiple times before. No issues, you understood what your show up rates, your you know, all your KPIs, and something was drastically off.

Yes, okay, so start there, yes, okay, we are hosting this event and big marketing campaign, and we typically have a certain number of people showing up, arriving throughout the week, number bigger number of people sign up, and lesser people show up to the webinar, the workshops. And we’re noticing it. We’re kind of watching it. But then at the end of the week, people are saying it’s over the events over I signed up for the event, I didn’t get any of the emails, so we already had, like, this intuitive hit, like, something is off, but then when people said we didn’t get the emails, like, So are they responding to you, or are they posting on your social like, how are you hearing this? What?

Yes, great question. A couple of people emailed like, I signed up for this event. I thought it was this week, what’s happening. And then they were also posting in our Facebook community and the thread after that, just kind of like me too, me too. I didn’t get anything either. I didn’t get anything in there, check here, check there, and it wasn’t even landing necessarily in their spam folder, right? Or in their promotions folder, I think we got, I think that’s what blew my mind, is that it wasn’t even in spam. I was like, yeah, yeah, and there’s a reason for that, which we will share.

So, I mean, I’m thinking about this like in spas. We do in person events, we’ll do mini events, we’ll do open houses, and email is a big part of that communication. We do call as well, but I mean the thought process of investing so much time and so much money to host an event, and if your people are not getting the communication, yeah, then they raise their hand and say, I want to come. But then you never you don’t remind them. You don’t tell them, Oh, it’s happening now. And that also, like doesn’t look good on you. From like, you obviously did what you were supposed to do, but from their perspective, like, what? What’s happening? Yeah, you know.

So, okay, so you’re seeing in the group, you’re seeing this thread that’s going through, like, I didn’t get any emails, you know what’s happening? Yeah? So where does your mind go? Well, it’s interesting. My team saw these messages coming in first, and they immediately started investigating, because I was delivering a workshop as like the big flurry starts, it’s happening. And they told me they investigated everything, and they told me, about an hour later, we have a problem. We know what’s happening. We checked all of these things, and we got to the root cause, and so they were on it.

But how does your team like? I feel very proud of my team. I feel like they’re very tech savvy. I feel like I feel like I am tech savvy, and I would not have known where to look with email, I would have thought, do you need to clear your cash? Do you need to turn off the computer and restart? Restart?

Maybe it’s in your trash. Did you set up a filter like the basics? But they we have my business partner and I worked for a an email marketing a marketing agency. So I had done a lot of consulting on email strategy, email marketing, and we partnered and collaborated on a lot of things around this as well. So this really the foundation of this came out of my corporate background, but running an online business, we kind of always had an eye on that and have been watching it ever since.

But for just the normal small business owner, yeah? Like, how do we do like, what are the steps? What were the things that you guys looked at? Let’s look okay, let’s get into that.

Yeah, I’m gonna break it down. I’m gonna try and keep this so simple. And honestly, there are a couple of things that I don’t even understand. So I’ll tell you what when I hit those points. But first up clean email list. So if you are emailing people who are responding, they haven’t opened an email in six months, a year, two years, three years,

I still, I see you, those people with the 20,000 emails on your red bubble, come on, and that is not helping you. So emailing people that are just letting their inbox fill up, you do not want to keep emailing them. And this, we knew this was not our problem, because we are our email. We do not send emails to people who do not open over time. Because what that does is that it tells it tells the email service providers, the gmails, the Yahoos, the hotmails of the world, hey, they’re not opening your email. They don’t want it, so they’re going to move it to that promotions that spam folder over time, if you’re sending the email to enough people that do not open so we do, we use a software called Zero bounce, and we do this once a year. Are you familiar with that software?

I’m not that one specifically, but I’m familiar with software that checks this for you. It helps clean your list, yeah, so it goes through once a year. It removes any of the bots. It removes any like emails that are bouncing, or anything like that. And it’s really inexpensive, yeah, to go through and. We do it once a year and and the first time that we did it, I think, I mean, it was like, 1000s of emails that we got rid of. So I like, your heart sinks a little bit so sad, yeah, but it’s like, you know, what, if those are not real people, or if they’re not, you know, wanting to hear or be in relationship with us, that’s fine. Bless and release.

Lesson, different season people move. Yeah, okay, so clean that clean, clean list. And how do we tell if someone is opening our emails or not? Is that some is that a feature that’s standard inside of a MailChimp kit, whatever type flow desk, whatever type of email service provider you’re choosing, absolutely, yeah, you can see your open rate. So I’ve got 10% 20% 30% 40% open rate, that other percentage that isn’t open some email, some CRMs have this built in so that you can, you can see, run a report, see everyone who hasn’t opened in 90 days.

But otherwise, to your point, there are external plugins you mentioned, zero bounce. Some will integrate right with your CRM where you’re sending emails from, and just quickly pull those people to a separate list, because you might not want to just delete them. You might want to download that list and do some other kind of marketing campaign to those people to say, hey, you haven’t opened our emails in so long. We miss you. Come back a special a promotion, and you can, you can sort of separate that audience before you say farewell in part.

Okay, so clean list. You’ve got that. What’s the next thing? Okay, this is

the one I don’t understand. Really. It’s called, it’s there are three sort of letter three abbreviations, jargon here. SPF, not the sunblock. D, Mark and D Kim, so these are D Mark is the one I hear referred to most often. But what you want to do most email providers that you are sending from the CRM now require you to register your D mark. Okay, so let’s and what this does is it’s a registration in the internets with the email service providers like Gmail, who are receiving emails to say you are legit, you are not inherently spam. You’re registered. This is okay, so, and is that something that your CRM does for you, or is that something that we have to manually do?

Yeah, and your CRM doesn’t do it for you, but it will. There’s usually a place in your CRM to do this, and you might have to pop out somewhere else to register. I told you, I’d be honest, this is the one we’re like, oh, this is one of those things. You do it once, and you’re going to be good for a while, and your CRM likely flagged if you didn’t have this registration, because it came became a requirement. So you should be good. But if you’re, if you’re wondering, and you don’t know, just go double check. And when we saw this email coming up, we went and double check like we fixed this. We fixed it, right? Yeah, we fixed it. And then we had to fix it again. So just if you don’t know, go look this up.

Okay, okay, so clean list. D Mark, what’s number three?

Segmentation. Okay, you do this.

We talk about segmentation all of the time inside of growth factors, so patients, non patients. And then, you know, from that’s like top line, and then below there, we’re breaking out by service that they’re doing by member, non member, if you have a membership base. So we’re really breaking it down in that way. So you’re sell, you’re sending more targeted, focused emails off of behavior, rather than like the the E blast. That is exactly a blast, blast, and this is good because of that first issue that we talked about. If you are sending email to people who don’t want this message and you’re not opening it’s not catching your attention, the gmails of the world are going to say they don’t want it, and that’s going to reduce your effectiveness in your email. So another example of this is i, everybody on my list is getting this email about a promotion, but the promotion only applies to 50% of people, so we only send it to the 50% of people, because that’s just going to help you keep your your list clean.

Now, in our case, we had 3000 people who signed up for this event, but our list is much bigger than that, so we were only sending these emails to the 3000 who. Said, Yes, I would like to receive that communication. I want to participate in this event. Now. We invited our bigger community to it, but they didn’t raise their hand.

They didn’t say yes, so we didn’t keep sending emails. And so we knew that is not our problem. It was not we’re not seeing less people attendance. So it’s just something to be mindful of if, if this group of people have said, No, I never want Botox. Okay, we’re not going to send you Botox specials. We’re going to send you the laser specials, right? So that sort of of alignment, we’re going to educate them on why Botox is your love language. I digress.

Then you already talked about this bounces opt outs. If people are opting out, if their email addresses are bouncing a soft bounce or a hard bounce, a hard bounce would mean the email address doesn’t even exist anymore, right? Soft bounce could be their inbox is full. So that’s coming back to you. Don’t send to those but your CRM that you are sending emails from, should take care of that one, but I share it just so you’re aware.

Okay, what’s next?

Okay, next is domain reputation, so you know what does that mean? Okay, so my email is whatever, whatever, at Amber mchugh.com Amber. It’s actually Amber at Amber mchugh.com and so your domain is the Amber mchugh.com it’s where you’re sending your email from.

And you have a reputation. So you have a reputation for being a good sender or a bad sender. You have a reputation for people opening or not opening, and each of the email service providers has gives you a different score. So Gmail may score you different from AOL. May score you different from Hotmail, etc. Do you? Does anyone? Do you use any of these other emails?

Email, I don’t understand people that don’t have anything.

I’m saying it as an example, but it feels so weird. So there are, I’m sure there are others that I don’t know about. Yes, so you have a reputation, and your reputation is different with each one of these, and that is tied to your Amber mchugh.com now, and so can we see what our reputation is for us?

Okay, you can type in, like, give me a website to check my domain reputation, and you can check that real quick some email CRMs will have that built in, like, we check, I mean random website, wherever, domain reputation checker, whatever, whatever. But your CRM may also have a place for you to check that, like we use go high level, and they have a place inside where they can see, oh, yeah, no, your domain reputation is okay. So green, we’re good. And it might be a green score, green, yellow, red kind of thing, okay? And our domain reputation was also fine. So, like, we’re getting clues, okay, it’s not that, it’s not that, it’s we’re still good on domain reputation. Sometimes, if you’re blasting a lot of emails at once, right? If we were sending to our whole list again, and I’d say, Whoa. This is a lot of emails. This isn’t what you usually send. It might flag. It might hit our domain reputation. We didn’t send to everyone, just a small group. So we were okay. We were still green.

Okay, all right, so your team is going through all of this while you’re on a call.

Yes, I am delivering a workshop to hundreds of people, and there, and there were hundreds. They’re looking at the D Mark your domain reputation. They’re going to town. Good for exactly. This doesn’t most of this doesn’t take long to check.

Well, they’re like, they knew what to check exactly.

Yeah. Okay, you definitely want to know proactive ideal. Are we getting closer to the actual problem? We’re getting closer. We got two more things, okay, spammy subject lines. That’ll move you out.

What determines a spammy subject line? Yeah, sounds salesy. Free, Free. Free. Something can even also get you flagged and moved over to spam or promotions as a first location likely. And there are also so many checkers for this too. So is my subject line spammy? Google it, search it up, chat it up, and you’ll find something to check that also. And we didn’t have that problem. We checked those before.

I guess that would also be for a lot of our people are using custom gpts to create their emails on the first draft, and so they’re putting in, like the you know, all of you could put in the prompt of make sure that the site. Subject line is not spammy according to, yeah, yeah, according to guidelines, and sometimes Claude, Chachi P will come out, will come up with something that’s kind of spammy. And then you ask them, and they’re like, oh, yeah, you’re right. Maybe we should change that so you can just pressure test it and pressure test it in an external tool.

Okay, okay, so spamming headlines, and then are we like, drum roll at the pig roll and this one? Ah. So the big issue is it’s an issue for all of us, really, or for most of us. And when we are sending emails through a CRM, you are likely sending an email from a shared IP address. So let’s say you live at in the IP address structure is a little bit weird. It’s like one, nine, 9.77, 7.832.

I live in Silver Spring Maryland. You live in Silver Spring Maryland, and you’re sending mail from Silver Spring Maryland, but so are other people. So if Silver Spring Maryland became known for sending all sorts of spam, or email service providers were like, Hey, that that email that comes from Silver Spring Maryland, it always looks a little fishy. You might be sending emails that are not fishy at all, but your neighbor is and your other neighbor, and then the person across the street and like you’re making me look bad everybody, what you’re saying is this is all your neighbor’s fault. Yeah, I’m blaming the neighbor. But you know, when we look at all those other things, we’re okay, we’re okay, we’re okay, we’re not okay when it falls down to that, if your neighbor is not checking this whole list that we just looked at, you’re all sending email from Silver Spring, Maryland. You’re all sending email from the same IP address. And if one person is like blasting spam, if one person, even if they get hacked, they might not even do it intentionally. They might get hacked. Or if one person doesn’t maintain their domain reputation, it can bring, it’s going to bring the whole IP address down.

So what about so are you using, like, what if you use a VPN or something like, that doesn’t matter. Matter because, because it you can put a VPN on, but you are still in Silver Spring Maryland. You cannot hide this fact in this scenario. And what happens is, it’s not tied to your computer and your physical location. It is coming from your CRM. You’re not so our house scenario doesn’t quite work, because you’re not sending email from your house, you’re sending email through your CRM who actually kicks it out for you. So our CRMs have us on these shared email addresses or shared IP addresses, and what they what should be happening is they should be regularly monitoring them. And here’s what happened. We got down to the IP address, and we’re like, Oh, check this. Our IP address was blacklisted.

So how do you what does that mean? And how do you even find that out? And then, how do you fix it? You put it in a checker, another checker online, all sorts of free checkers on this, and then there’ll be options to get it fixed and upgrade, etc. But there, I think it’s like white list checker.com because you want to make sure you are not blacklisted. So check my IP address and make sure I am not blacklisted, or check the health of my IP address. And so you pop that in there, and you find out, Oh, you’re good again. It might be a green, red, yellow, green. It might be, if you’re blacklisted for us, it was like a big, sad red X and like, oh, well, that’s not good what we do. And I only knew this and know this because when I was working in corporate, on big accounts, we would monitor the health of all of these things. And so we got to this point, we’re like, okay, that is not us. We’re on a shared IP address. We’ve got to go back to our CRM, and they should be monitoring and if something gets blacklisted, they should change the IP address. Or if there’s someone on the block who is sending a lot of spam, hey, you’re making us all look bad on this IP address. You got to stop that. So they should be reviewing it and checking this regularly. So you can probably ask your CRM about this, your MailChimp, your flow desk, etc, and they should have a protocol in place for this. And maybe we just got caught in this window of, oh shoot like black, and they were in the process of catching it and changing it.

After we came after we discovered this, we, of course, reached out like you missed this. We need to get this updated. And of course they did. And is there the How else can you protect against this? Do I have to share my IP address? So I’m already thinking. Like, how would I build this into so in our we have systems that we do for like spa CEOs, and there’s the things that you do daily, the things that you do weekly, the things you do monthly, quarterly, biannually and annually. And I feel like the there’s a couple things that would maybe be biannual and a couple things that would be annual of just even like reviewing, is this correct?

Is this so for those of you in growth factor, if you have your CEO routines boards, I would be adding this right now, of clicking on that and adding, you know, checking the the the zero bounce, like, I don’t know exactly what all of these things are are called, but we’ll, we’ll do a recap of of them, and I would get them added in there in a regular basis, because I would so much rather be, like, proactive in a situation like this, then be forced into a situation where you have to, like, be reactive and solve the problem exactly right? Because percent, you know, I mean, I know you had, like, hundreds of people that didn’t get the email, and then, yes, you did another webinar to accommodate. But like, how many people did you lose from that you know? Like, yeah, you never know, you never know. And that was not something that was your fault. It was not something that you know, like you were not spent sending spammy messages. It was just thankfully you knew how to fix it, and didn’t just continue down that path and be like, What in the world is happening?

I know because we beat ourselves up like, oh, it’s not working. What did I do? What did we know? It was pretty clear, especially when people said, I’m not even getting these emails. I checked my spam. I checked my, you know, everywhere promotions, I checked my trash. Because what happens when you’re blacklisted is that Gmail isn’t even letting that go through. It’s not there’s no you cannot pass this threshold at all if your IP address is blacklisted. So it’s one of those things that most people were getting our emails, and then all of the sudden they weren’t.

And yeah, it’s this whole conversation. What it’s bringing up for me is like, so I talk with so many spa owners who are upset or nervous when someone unsubscribes, and I’m like, No, that’s like, the best thing that can happen if it’s someone who does not want your service or does not want to be in relationship with you, the Most Gracious thing they can do is unsubscribe. It’s like bless and release, move on, because it sounds like if they’re just staying on and not opening the emails and letting them clutter up, it’s actually hurting your business longer term.

Yep, absolutely. I mean, there’s, there’s a reframe right there, yeah. And, I mean, there are so many reasons why people unsubscribe. I, you know, we move so much that all the time, like, Oh, that was great. I still tell some accounts on Instagram, like, I really could let you go. I can’t yet. I’m just hanging out. I’m not necessarily helping, but I’m just hanging on.

So what did you learn from this like, in this process of going through like, how did you update your pre launch systems? Did you put any like? What were the like when you went through the debrief of this whole situation with your team. Obviously, you’re praising them for like, I mean, shout out to the team.

We figured it out. Oh, okay, still don’t like it. Yes, we all felt it together.

Yeah, that’s, that’s entrepreneurship though. I mean, like, there’s your job as an entrepreneur is to put out fire after fire after fire. That’s, that’s what it is. And so by doing that, like, but I’m just curious, like, how you I always find I’m like, Yeah, we put out a fire and then we figure out how to not make it repeatable, yeah. And that’s where the systems aspect comes in, yeah.

So we had checks on all of these things in place, and really the IP address was sort of the lingering one, so all those other things, yeah, we know we’re checking we’re good, we’re good, we’re good. We’re watching it all the time. And so we’ve been looking into the IP address situation, and there is an option, and this is not the best option for everyone, and it’s actually possibly not an option for us right now to move to a dedicated IP where you’re not sharing where Silver Spring Maryland is yours, all yours. So if you muck it up, you mocked it up all in your own right. You’re not mixed in with anyone. And the recommendation on Deaf. Indicated IP addresses is that you’re sending over 100,000 emails a month, and there are some other things with that you have, and some other responsibilities that come with that. You’ve got to warm it up. You can’t, you know, got to make sure you’re not sending the spam and the cold and all those other things that we talked through. So we’re looking out. Do we qualify? Does that work for us? Does it not work for us? Does it make sense? Does it not because if you’re not giving enough information to the ESP, the gmails of the world, your dedicated IP address might not work either. So they need enough information to sort of score you and assess you. And so that is our next step, and if we can’t move to a dedicated IP address, or it doesn’t make sense to we are also going back to be like, how are we going to fix this yellow because this week, we looked again. We checked our IP address because of client, wrote in and said, Hey, your email went funny again, like, oh no. And honestly, there are you can send emails right, send emails to another email account that you have, right, a separate Gmail account, not the one where you’re always watching and opening your own email, but a separate one where you can kind of test where did that go, and check it. But a client caught it before us, and we’re like, Oh, man. So we opened it back up. We are yellow again. We’re not red, we’re not green, we’re yellow, which means, okay, you’re just a little bit more on alert. And we don’t want to be on alert, right?

I mean, that’s when you’re doing an online business, or any, I mean, any business, for that matter, there’s so many digital components to it. I’m thinking of spas that have E comm stores. I’m thinking of Spa you know, like online booking confirmation for those things. I mean, your email is the link, yeah, down.

Someone doesn’t get their confirmation that they just booked. So it’s not on their calendar. They don’t show up.

Yeah, my goodness. Okay. Well, I am so grateful to you this as as I said before, when you shared that in our mastermind call, I was like, Oh, my God. It was like. I was like, man, I’ve been doing this for 12 years, I thought I knew something, and I had, I had no idea that was like a brand new world for me. So I knew, I mean, I was like, Okay, I’ve got to share this with our listeners. I’ve got to get that like that was something that just blew my mind. So I appreciate you being so open and sharing with such generosity. Can you share where our listeners can find you and follow you if they want to keep in touch?

Absolutely, I would love to connect. I’m on Instagram at Amber McHugh, same place on YouTube, and my website’s Amber mchugh.com so easy.

Love it. Thank you so so much, and we will catch you all in the next episode.

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EP 474: The Real Reason Your Spa Strategy Isn’t Working (It’s Not What You Think)

You’re not failing. You’re just building on the wrong foundation.

That’s the message at the heart of this episode and it’s one of the most honest, personal conversations Daniela has ever brought to the Spa Marketing Made Easy podcast. If you’ve ever poured everything into your business, invested in coaching, implemented the strategies, and still found yourself hitting an invisible wall, this episode will give you a new way to look at exactly why that happens, and what to do about it first.

Daniela opens by sharing a season most people in her audience have never heard her talk about. While her husband was traveling for his military career, roughly 80% of the year, she was running a seven-figure business, leading a team of 15, raising two young children, and managing an entire household on her own. By every external measure, she had it together. Privately, she was in a spiral she couldn’t slow down.

The turning point wasn’t a better productivity system. It was a framework she credits to Tony Robbins: State, Story, Strategy — three words that completely reordered the way she approaches every challenge in business and in life.

State is where everything begins. It’s your physical and emotional condition — your sleep, your nutrition, your nervous system, the energy you bring to every decision you make. Daniela gets into the neuroscience here: when you’re depleted and running on stress hormones, your brain literally cannot access the prefrontal cortex — the region responsible for strategic thinking, creativity, and emotional regulation. You’re operating in survival mode. And from survival mode, every business challenge looks like a threat. This is why the smartest strategies can bounce right off you when your state is compromised.

Story is the layer most high-achievers never slow down long enough to examine. It’s the collection of beliefs you carry about yourself and what’s possible — beliefs so deeply embedded they feel like facts. “I’m not a numbers person.” “I should be able to figure this out alone.” “Paid ads don’t work for businesses like mine.” Daniela walks through how these stories quietly become self-fulfilling, and how the only real way to shift them isn’t to think differently, it’s to build evidence by doing the thing you don’t believe you’re capable of — repeatedly — until the old story simply can’t hold.

Strategy is where most spa owners start — and why so many get stuck. The strategies aren’t usually the problem. The foundation they’re sitting on is. When state is managed and story has begun to shift, the same strategies that bounced off you months ago suddenly land. The same course clicks. The same systems get implemented all the way through. Not because anything external changed, but because you did.

Daniela closes with a concrete three-step action plan: audit your state honestly, identify the specific limiting story underneath your biggest stuck point, and choose one area to build competence on purpose. Then — and only then — go deep on strategy.

This episode is personal, practical, and the kind of conversation that tends to stay with you. Press play, and then share it with the spa owner in your life who needed to hear it.

Resources Mentioned in Episode #474: The Real Reason Your Spa Strategy Isn’t Working (It’s Not What You Think)

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Hello, my dears, and welcome back to the Spa Marketing Made Easy Podcast. I’m your host, Daniela. And if this is your first time tuning in, I am so glad that you are here. This podcast is all about helping esthetic professionals build a systems based business, although today this is, this is quite the episode to pick for your first one, because we are going to get much more personal than we typically get. I’m actually going to be sharing about a really challenging time in my life, and I’m sharing because I have been through it, and I want to be able to share with you how I was able to get out of that really challenging, really dark time that I went through. And look, I am super comfortable talking about systems and strategies and numbers and all of that kind of fun stuff, but the personal stuff, it’s it’s much harder for me. So please have a little bit of grace with me as we go into this episode. Now, I wanted to do this because I hear from so many of you who are doing the work. You’re not sitting on the sidelines. You’ve got real businesses, a growing team, clients that Love You by every external measure, you are succeeding, and yet you feel stuck, not like stuck stuck, not like you’re not moving at all, but stuck in that frustrating kind of in between place where you know there’s a next level, and you can see it, but you just can’t seem to get there no matter how hard you try. You buy the course, you hire the coach, you implement the strategy, and it works for a while, and then it stalls, and you’re back to wondering what you’re missing.

So today, I want to share with you a framework that I believe will genuinely change the way that you approach every single business challenge that you face from this moment forward.

This is the framework that really helped to pull myself out of one of the most challenging times in my life. So many of you know my husband was active duty for 21 years. I am so proud of him for serving our country, and I know that being a military spouse has taught me an incredible amount of resiliency. It’s taught me adaptability. I’ve met some incredible human beings. It’s a part of my life that I am very proud of and love, supporting the military in any way that I can. But a couple of years ago, my husband’s job required him to travel a lot, like 80% of the year, a lot, and I was running a seven figure business with a team of, I think we had 15 people at that time. I had two kids at home. They were four and seven, and I was managing, like our entire household. The weight of everything was on my shoulders or felt that way. Now I want to be clear, I have the most incredibly supportive husband, even from the road. Whenever he was able to or had access to his phone, he was there.

He was emotionally as present as he could possibly be. Sometimes from the other side of the world, he would leave video messages for the kids, and in this small amount of time that he was home, he was exhausted from the time change and getting ready to hop on a plane again, but he did his absolute best to ensure that he was making life at home as easy as possible for Me, so he was doing as much as he could to ease the stress of that year, but the reality of daily life when he was gone that fell on me, the kids activities, dinner, bedtime, all the business decisions, every team issue, all Me and I was struggling, and so were the kids. And I was just filled with guilt, because I thought there are so many military families out there that have a spouse that’s deployed. I knew so many of them, and they seemed to just have it together. They they had some level of order in their home that I did not and I kept thinking, we’re a military family. This is no big deal. We are strong, and we’re teaching the kids resiliency and doing so in a safe environment. But the kids and I did not have it together. Well, I should say that I did not have it together, which meant that the kids did not have it together.

I was not exercising. Dinner was whatever required the least amount of cleanup, and honestly, more times than I would like to admit, that meant Chick fil A was for dinner. I felt like I was just in this spiral that I couldn’t slow down. And then came even more.

Guilt, because I knew that there were single mothers out there doing this every single day as their permanent reality, not as a season. And somehow they found a rhythm, they found a flow. And I could not and listen. I have a massive amount of privilege. I have a incredible housekeeper. I have an au pair. I am financially stable, so the fact that I was spiraling without my husband was layering on guilt and making me question my identity, like, what did that say about me? And at the time, I believed that there was something fundamentally wrong with me. I had always identified as this independent, hard worker, person that gets things done, but what I was feeling was just that I just wasn’t built for this, that other women could handle it, and I couldn’t, and I just had to figure out a way to live with it, and that was really hard for me. That was a deep look into who I was, a deep question into who I was as a person. But what I didn’t understand yet was that I was trying to solve the wrong problem. I kept looking for a better system, a smarter schedule, a more efficient way to delegate a better strategy. None of it was touching what was actually broken.

If you guys are like, type a lead with the masculine, you’re identifying with me there, right? Because when things go wrong, you’re like, what’s the system, what’s the schedule, what’s the WHO CAN I delegate to what’s the strategy, right? You go to those places. But what was broken wasn’t my business or the way that I was managing my household. It was my state. It was my energy. And around that time, I came across a framework from Tony Robbins. And look, I know not everyone is a Tony Robbins person, and that’s completely fine. He seems to be everywhere right now. I’ve heard him on like 10 million podcast. He had that Netflix special called not your guru. And I had watched that, and I had heard him on someone’s podcast, and he shared this framework that I’m going to share with you. This is his framework that he was teaching, and it resonated with me so incredibly deeply.

And I to this day, believe it’s one of the most important things that I’ve learned, because it has pulled me. I’m in such a different place than I was a year ago or year and a half ago, and it all started with this framework, three words, state, story, strategy. Now that’s the order, and most of us, again, especially the Type A’s, the high achievers in this industry, the ones who built these businesses, because we refused to quit, we skip directly to step three. We see a problem, and we go straight to strategy. It’s not a character flaw, it’s literally how problem solvers are wired, wired, but that can cost us. So let me break down what each of these steps actually means and why the order matters more than almost anything else. So state.

Think of state as your physical and emotional condition. I think of it kind of as my energy, like, how am I showing up? It’s the energy that you’re bringing to business every single day. Okay? So you can feel if someone is in a low energy or a high energy, and your state is affected by how you’re sleeping, how you’re exercising. Are you moving your body? Are you eating in a way that actually fuels you? Is your nervous system in a constant state of fight or flight, or do you actually have moments of genuine calm and clarity? And what I didn’t know at the time, and this is actually scientifically backed, is that when you are depleted, when you’re running on stress hormones and caffeine, with four hours of sleep, your brain literally cannot access the prefrontal prefrontal cortex, and that is the part that’s responsible for complex problem solving, strategic thinking, emotional regulation and creativity.

Guys, complex problem solving, strategic thinking, emotional regulation and creativity, if we don’t sleep and eat correctly, if we’re not moving our body, we cannot access that part of our brain.

Okay, we are operating literally from survival mode and from survival mode. Every business challenge looks like a threat, every decision feels impossible, every team issue feels.

Feels like a major crisis. No wonder the strategies aren’t working. You’re trying to run sophisticated plays with a system that’s just trying to get through the day. That was me, that was the whole problem, and I didn’t see it because I was so deep in my deep, dark spiral, and when I finally started addressing my state little by little, not perfectly, not all at once, just one teeny, tiny thing at a time, little by little, things began to shift. I committed to moving my body in the morning so not a full weight workout, not weights, all those things, I was literally starting with even 15 minutes on the treadmill. Okay?

I started prioritizing meal prepping so that we and I would do this on the weekend, so that we actually had food in the house. I started going to sleep on time instead of staying up and watching Netflix, because I needed something mindless, to just unwind. Okay, sleep is so important, and little by little, when I made those small choices, when I started creating those small habits, something changed, not my circumstances. My husband was still traveling, the business was still complex. The kids still needed me, but something changed in me. I had capacity again. I could think. I could respond instead of react, and that is when I could finally see my story.

So story is the collection of beliefs that you carry about yourself, your capabilities, what is possible for you. And here’s the thing about your story, it is so deeply embedded that it doesn’t even feel like a belief anymore. It just feels like a fact. It’s just the way that it is. And during that hard season, I was living inside of a story I didn’t even know I was in. I told myself that I wasn’t good enough. I told myself that I should be able to manage everything because other people did. I told myself that needing support meant that I was weak, that being overwhelmed was evidence that I was failing. None of those things are facts. Every single one was a story a belief that I had quietly assembled over the years trying to prove that I could do it all.

And here’s what makes stories so powerful and so dangerous at the same time, they become self fulfilling. If you believe that you have to do everything yourself, you’re not going to ask for help, which means that you stay overwhelmed, which reinforces your belief that you’re just not capable enough. The story creates the reality, and then the reality confirms the story. It is a loop.

Now I work with some incredible esthetic professionals who are building incredible businesses, million dollar businesses, big teams, and almost every single one of them is carrying some version of a limiting belief or a limiting story. They might believe that they’re not a numbers person, or that they’re terrible at leading a team, or paid ads don’t work for businesses like mine, or maybe it’s something that’s quieter than that, and maybe internally, you’re just saying I should be able to figure this out on my own. What’s yours? Think about that right now. Where in your business do you keep avoiding action, even when you know that that thing is important? Where do you spin instead of move forward? That is where your limiting story lives.

Now. This is the place where most personal development advice gives you bad direction. So people will say, just change your mindset. Choose a belief and choose something different. I understand that. I’ve done that, I have been through that, right? I’ve done the gratitude journals, I’ve said the affirmations, I’ve like all of the things I have been in that space, right? But you can’t just think your way into a new belief. You have to build evidence. And I saw this, you know, one of the things that I used to do.

I still do, actually, but I used to do it a lot more when I was really building this belief, I was worried about that one negative comment, or that one negative review, or whatever it is, and I’m sure that you’ve experienced that as well. And so I have a folder on my desktop, where I would screenshot hundreds and hundreds and hundreds of positive reviews and positive comments in ways that we’ve impacted people’s lives and ways that we’ve we have, we have clients who are now homeschooling their children, are able to have time to be present with their children or.

Present with their spouse and or care for parents, because we’ve taught them how to build a system to space business. And so there’s all this good in the world of you know, people that we’ve been able to help. And then there’s one negative comment that, you know, just sends you to your knees. You’re like, oh my gosh, I’m a horrible person.

I just shut down everything. And you feel that for like 30 seconds, or at least I would, and then I to get over that and to realize, like, Hey, I have one person that wasn’t happy, and I have 100 people that I changed their lives. And so it was going back every time we got that one comment, that one off comment, which wasn’t, you know, we’ve had a handful in the past 12 years, but they happen right? If you’re in business long enough you’re going to have that, and I would go back to that folder and I needed to have that evidence to show me that, you know, we are doing good, and that was the evidence that what we’re doing works. I needed that. I needed that evidence to help me make the shift in the belief I couldn’t just write out in my gratitude journal.

Okay, so what is it for you? What’s yours? I want you to think about that right now. Okay, think about that now. If your belief is your numbers. Maybe you need to run your numbers every single week and to until the fear dissolves and you realize, oh, this PNL actually makes sense, or if it’s for you, having a hard conversation with a team member and watching yourself navigate it with more skill than expected, or doing it calmly without getting super defensive, right, trying to listen to the feedback and trying to understand how you got into that place in the first place, learn from the situation, right? Or maybe you’re launching a marketing campaign and you’re discovering that you understand a heck of a lot more about your audience than you gave yourself credit for.

You’re building the evidence. When you build the evidence that story changes, not in a flash, it’s gradual, but little by little, that changes your story, and when you get to that point, that is when strategy becomes exponentially more powerful. Now here’s what is important to understand the strategies that you’ve been trying many of them are probably good strategies, okay? And the strategies are most likely not the problem. The problem the problem is the foundation that they were sitting on, strategy without state and story is like building on sand. It’s not going to hold no matter how good the blueprint is. But when your state is managed, when you’ve got some capacity, some groundedness, some actual rest in your body, and when your story has started to shift, when you’ve accumulated enough evidence that you’re capable of more than you thought, the strategy works.

That same advice that bounced off you six months ago suddenly lands. The same course you started but never finished, suddenly clicks. The same systems you implemented halfway suddenly get implemented all the way, not because anything externally changed, but because you did.

After I had done the state work and I started to shift my stories, I was finally ready to think strategically about what I actually needed, both in home and at business, I restructured my schedule. I had an honest conversation about my husband, about what needed to change when he was home, what needed to change in his next job. I adjusted my business operations to reflect my real capacity. I made a lot of changes in my business, and I was just really honest with myself about what I could handle during that time.

All of those were strategy moves, and they worked not because they were genius strategies, they they were not genius strategies, but it was because I was bringing a completely different version of myself to them. Your business cannot grow beyond your personal development. I know that’s hard to understand, but when we’re saying you’ve got to show up as the best version of yourself, it’s so vitally important the ceiling on your business is the ceiling on you.

Ooh, which sounds limiting, until you realize that it means the single most leverage investment that you can make in your growth is the investment in yourself. State, first story, second strategy, third in that order, every single time, and we got to give a shout out to Tony Robbins for simplifying that in a way, creating that framework in a way that we can really understand.

Okay, so I never want to leave you with just ideas. I want you to walk away with something that you can actually do. So here’s where to start. First, audit your state. Take an honest look at the last two weeks. How’s your sleep, how’s your nutrition, how’s your movement, what are you consuming mentally, right? What is the information that’s coming at you? Is it building you up or is it tearing you down?

This is a really important piece of social media. I have not been on social media for years because it affected me mentally. When I go on to Instagram, I am at my profile or in my messages, I am not scrolling, and that is really an important thing for me to manage my state. Okay, you need to be brutally honest with yourself, this assessment is for you, not anybody else.

Okay, then, once you identify, you need to pick one thing. It might be your sleep, it might be your nutrition, it might be movement, it might be kind of what you’re consuming. Pick one thing, not five, not a whole, wellness overhaul, one state habit that if you committed to for the next 30 days would make a big difference in how you show up. It might be protecting eight hours of sleep. Maybe it’s 20 minutes of movement before the day pulls you in. Maybe it’s getting off your phone an hour before bed. It doesn’t matter, whatever it is, choose it, protect it, and treat it like a business critical decision. Now second, I want you to identify your limiting story. You might not even know what this is, but just try, right, if you were like me, that was so deep in the story that you couldn’t even see it, maybe go and grab the big leap by Gay Hendricks, it’s a wonderful book about, you know, limiting beliefs.

But if you can see a story that you have, think about the area in your business where you feel consistently stuck, where you keep knowing that you need to do something, but you don’t write down the belief underneath that I’m not the type of person who, or I’ve never been good at, get it out of your head and onto paper, then ask yourself one question, Is this actually a fact, or is this a story that I’ve been telling myself for so long that it started to feel like one and third I want you to choose an area where you’re going to build competence. On purpose. You don’t have to become an expert. That’s not the goal. We just want a CEO level of understanding enough to have an informed conversation, make a real decision, provide strategic direction. All right, start small, take one step, and let that step become evidence that your old story is wrong.

Okay, then and only then go deep on strategy, because from that foundation, everything changes.

Now. I want to close by saying this the season that I shared with you today was genuinely one of the hardest of my life. And looking back, I can see that it was such a great gift.

It made me stronger. It gave me this framework which permeates through so many different parts of my business and the way that I show up. Okay? So if you are in a season that feels impossible right now, if you’ve got all the strategy in the world, but something just still isn’t clicking. I want you to start here, not with a new tactic, not with a new tool. Start with your state and then your story, and let the strategy come after you’ve built something real. You are capable of so much more than the stories you are currently living in, and I believe that with every bit of my heart and soul. So if today’s episode hit home for you, I would be so grateful if you took 30 Seconds to leave us a review on Apple podcast. Reviews are genuinely the lifeblood of this show. It is how other esthetic professionals find us, and they made the world to me, personally, and if you’ve been meaning to do it and just haven’t got around to it, today’s the day I read every single one, and I just told you I screenshot them and save them in.

My Folder, so I so deeply would appreciate it. And if you know another spa professional, another esthetic professional who needs to hear this conversation today, just forward this episode to them. Share it in a group chat or in your team slack or your Instagram Stories.

Let’s get this in the hands of people who need it. Thank you so much for being here, and I will see you in the next episode.

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EP 473: Why Your Spa Emails Are Disappearing (And How to Fix It) with Amber McCue

Your Emails Are Not Failing Because of Your Content. They May Not Be Arriving at All.

Imagine running a full promotional campaign for your next spa event. You build the landing page, write the email sequence, and watch registrations come in. Then the day of the event arrives and clients are posting in your community asking why they never heard from you.

That is exactly what happened to this week’s guest, Amber McCue, and it was not because of bad content or poor strategy. Her emails were being completely blocked at the server level, not even landing in spam folders. And if it happened to her, it can happen to you.

In this episode of Spa Marketing Made Easy, Amber breaks down the investigation her team ran in real time and the seven email deliverability factors every spa business owner needs to understand.

The Seven Things That Determine Whether Your Emails Actually Arrive

  1. List Cleanliness

Sending emails to contacts who have not opened anything from you in six months or more signals to Gmail, Yahoo, and other providers that your content is unwanted. Over time, this tanks your sender reputation. Tools like Zero Bounce allow you to audit and clean your list annually, removing bots, invalid addresses, and long-term non-openers. If someone unsubscribes, that is actually a good thing. They are protecting your deliverability.

  1. Authentication: DMARC, SPF, and DKIM

These technical registrations tell email service providers that you are a legitimate sender. Most CRMs now require you to set this up, and many will flag it if it is missing. It is a one-time setup that protects your domain permanently. If you are unsure whether yours is configured correctly, log in to your CRM and check now.

  1. Segmentation

Sending the same email to your entire list, even when the offer only applies to a portion of your clients, trains email providers to deprioritize your messages. Segmenting by service interest, membership status, or behavior keeps your messages targeted and your open rates healthy.

  1. Bounces and Opt-Outs

Hard bounces mean the email address no longer exists. Soft bounces mean the inbox is full. Your CRM should handle these automatically, but it is worth confirming that bounced addresses are being removed and not repeatedly contacted.

  1. Domain Reputation

Your sending domain (the part of your email address after the @ symbol) has a reputation score that varies by email provider. Free tools online allow you to check your domain health in minutes. A green score means you are clear. Yellow means you are being flagged. Red means emails are being blocked.

  1. Subject Line Quality

Words like “free,” excessive capitalization, and high-pressure language can trigger spam filters before your email ever reaches a client. You can test subject lines using free online checkers or by asking an AI tool to flag anything that reads as spammy.

  1. Shared IP Address

This is the one most spa owners never think about. When you send email through a CRM, you are typically sharing an IP address with thousands of other businesses. If another sender on that shared IP gets flagged for spam, your deliverability suffers too, even if your own practices are spotless.

This was the root cause of Amber’s problem. Her IP address had been blacklisted. You can check the health of your IP address using free online tools by searching “IP address blacklist checker.” If your IP is blacklisted, contact your CRM immediately. It is their responsibility to monitor and manage shared IP health.

Building This Into Your CEO Routine

The best time to discover an email deliverability issue is before it costs you an event, a promotion, or a month of client communication. Amber recommends adding email health checks to your biannual and annual CEO routine. At minimum, check your list cleanliness, DMARC authentication, domain reputation, and IP health twice a year.

If you have a CEO Routines board inside Growth Factor, this is the episode that should prompt you to open it and start adding these checkpoints today.

Email is not just another marketing channel. It is how your clients receive booking confirmations, event reminders, product recommendations, and membership communications. When it breaks quietly, the impact is felt everywhere.

Tune in to get the full breakdown from Amber, including exactly what her team investigated, in what order, and how they resolved the issue in real time.

Resources Mentioned in Episode 473:

Sign up for Zero Bounce

Amber McCue on Instagram

Amber McCue on YouTube

Amber McCue Website

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Well, hello and welcome to the Spa Marketing Made Easy Podcast. I’m Daniela, and boy do I have an interview for you today. So I have a group of friends. They’re all entrepreneurs, and we meet once a month to talk business. This is online, because these are people that are all over the world. Now I love this group. I’m so happy that we found each other. And a few calls ago, Amber was sharing an update. She was she’s the guest on today’s episode, and she was sharing a story with us about this email situation that happened to her company. And if I’m being real, you guys, if this happened to me, I would literally have no idea where to even start. And this is not just like a small email problem. This is something, this is a situation that could have potentially cost her 10s of 1000s of dollars, if not hundreds of 1000s of dollars.

Now she and her team handled it like the pros that they are, and it was such a great reminder going through not only the monthly call that we had with our group of entrepreneurs, but also here on the podcast interview, to know people, to have people in your circle that know more than you is such a valuable thing. You never want to be the biggest fish in the pond and Amber certainly knows so much more than me on this topic, which is why I was so grateful when she so graciously agreed to come on and share this experience. This is not a highlight reel. This is not anything like that. This is real business. These are real problems that come up, and she is being very open and sharing what happened and giving lots of great feedback of what you can do to fix it if something like this ever happens to you. Now, if you do any sort of email marketing at all, you’re going to want to listen in, because Amber is getting real All right. Now, let me just read her bio, and then we will jump right into that interview. Okay, so Amber went from single mom in college to multi business owner running freedom based companies from Ethiopia to Chicago and from Abidjan to Zagreb. With a background in corporate consulting and studies at Johns Hopkins organization develop development MBA program. She helps modern CEOs scale strategically without sacrificing time at Ambermccue.com in addition to consulting, her businesses are in the online children’s education and photography brand that grew from a side hustle to a multi million dollar operation in 26 cities, giving her first hand experience in creating systems that fuel growth and freedom. She’s incredible.

I know you guys are going to love her as much as I do, and let’s go ahead and play that interview. All right, Amber, welcome to the spa marketing Made Easy podcast. So happy to have you here. And I’m so I’m really hoping that we can explain what happened with your email, because I think this is such, such an important aspect of doing business, for business owners, for spa owners, any business owner that is using email to connect with their clients, if you’re trying to do the debrief and figure out, like, what, what’s happening, what’s working, what’s not working. I mean this you blew my mind when you shared with me this process, I was like, Oh, my God, I would not have known what to do. So let’s, let’s go back to and like, tell the story from the beginning, you have an online business. We were both doing a webinar like a launch, very similar timing, and you had done this webinar multiple times before. No issues, you understood what your show up rates, your you know, all your KPIs, and something was drastically off.

Yes, okay, so start there, yes, okay, we are hosting this event and big marketing campaign, and we typically have a certain number of people showing up, arriving throughout the week, number bigger number of people sign up, and lesser people show up to the webinar, the workshops. And we’re noticing it. We’re kind of watching it. But then at the end of the week, people are saying it’s over the events over I signed up for the event, I didn’t get any of the emails, so we already had, like, this intuitive hit, like, something is off, but then when people said we didn’t get the emails, like, So are they responding to you, or are they posting on your social like, how are you hearing this? What?

Yes, great question. A couple of people emailed like, I signed up for this event. I thought it was this week, what’s happening. And then they were also posting in our Facebook community and the thread after that, just kind of like me too, me too. I didn’t get anything either. I didn’t get anything in there, check here, check there, and it wasn’t even landing necessarily in their spam folder, right? Or in their promotions folder, I think we got, I think that’s what blew my mind, is that it wasn’t even in spam. I was like, yeah, yeah, and there’s a reason for that, which we will share.

So, I mean, I’m thinking about this like in spas. We do in person events, we’ll do mini events, we’ll do open houses, and email is a big part of that communication. We do call as well, but I mean the thought process of investing so much time and so much money to host an event, and if your people are not getting the communication, yeah, then they raise their hand and say, I want to come. But then you never you don’t remind them. You don’t tell them, Oh, it’s happening now. And that also, like doesn’t look good on you. From like, you obviously did what you were supposed to do, but from their perspective, like, what? What’s happening? Yeah, you know.

So, okay, so you’re seeing in the group, you’re seeing this thread that’s going through, like, I didn’t get any emails, you know what’s happening? Yeah? So where does your mind go? Well, it’s interesting. My team saw these messages coming in first, and they immediately started investigating, because I was delivering a workshop as like the big flurry starts, it’s happening. And they told me they investigated everything, and they told me, about an hour later, we have a problem. We know what’s happening. We checked all of these things, and we got to the root cause, and so they were on it.

But how does your team like? I feel very proud of my team. I feel like they’re very tech savvy. I feel like I feel like I am tech savvy, and I would not have known where to look with email, I would have thought, do you need to clear your cash? Do you need to turn off the computer and restart? Restart?

Maybe it’s in your trash. Did you set up a filter like the basics? But they we have my business partner and I worked for a an email marketing a marketing agency. So I had done a lot of consulting on email strategy, email marketing, and we partnered and collaborated on a lot of things around this as well. So this really the foundation of this came out of my corporate background, but running an online business, we kind of always had an eye on that and have been watching it ever since.

But for just the normal small business owner, yeah? Like, how do we do like, what are the steps? What were the things that you guys looked at? Let’s look okay, let’s get into that.

Yeah, I’m gonna break it down. I’m gonna try and keep this so simple. And honestly, there are a couple of things that I don’t even understand. So I’ll tell you what when I hit those points. But first up clean email list. So if you are emailing people who are responding, they haven’t opened an email in six months, a year, two years, three years,

I still, I see you, those people with the 20,000 emails on your red bubble, come on, and that is not helping you. So emailing people that are just letting their inbox fill up, you do not want to keep emailing them. And this, we knew this was not our problem, because we are our email. We do not send emails to people who do not open over time. Because what that does is that it tells it tells the email service providers, the gmails, the Yahoos, the hotmails of the world, hey, they’re not opening your email. They don’t want it, so they’re going to move it to that promotions that spam folder over time, if you’re sending the email to enough people that do not open so we do, we use a software called Zero bounce, and we do this once a year. Are you familiar with that software?

I’m not that one specifically, but I’m familiar with software that checks this for you. It helps clean your list, yeah, so it goes through once a year. It removes any of the bots. It removes any like emails that are bouncing, or anything like that. And it’s really inexpensive, yeah, to go through and. We do it once a year and and the first time that we did it, I think, I mean, it was like, 1000s of emails that we got rid of. So I like, your heart sinks a little bit so sad, yeah, but it’s like, you know, what, if those are not real people, or if they’re not, you know, wanting to hear or be in relationship with us, that’s fine. Bless and release.

Lesson, different season people move. Yeah, okay, so clean that clean, clean list. And how do we tell if someone is opening our emails or not? Is that some is that a feature that’s standard inside of a MailChimp kit, whatever type flow desk, whatever type of email service provider you’re choosing, absolutely, yeah, you can see your open rate. So I’ve got 10% 20% 30% 40% open rate, that other percentage that isn’t open some email, some CRMs have this built in so that you can, you can see, run a report, see everyone who hasn’t opened in 90 days.

But otherwise, to your point, there are external plugins you mentioned, zero bounce. Some will integrate right with your CRM where you’re sending emails from, and just quickly pull those people to a separate list, because you might not want to just delete them. You might want to download that list and do some other kind of marketing campaign to those people to say, hey, you haven’t opened our emails in so long. We miss you. Come back a special a promotion, and you can, you can sort of separate that audience before you say farewell in part.

Okay, so clean list. You’ve got that. What’s the next thing? Okay, this is

the one I don’t understand. Really. It’s called, it’s there are three sort of letter three abbreviations, jargon here. SPF, not the sunblock. D, Mark and D Kim, so these are D Mark is the one I hear referred to most often. But what you want to do most email providers that you are sending from the CRM now require you to register your D mark. Okay, so let’s and what this does is it’s a registration in the internets with the email service providers like Gmail, who are receiving emails to say you are legit, you are not inherently spam. You’re registered. This is okay, so, and is that something that your CRM does for you, or is that something that we have to manually do?

Yeah, and your CRM doesn’t do it for you, but it will. There’s usually a place in your CRM to do this, and you might have to pop out somewhere else to register. I told you, I’d be honest, this is the one we’re like, oh, this is one of those things. You do it once, and you’re going to be good for a while, and your CRM likely flagged if you didn’t have this registration, because it came became a requirement. So you should be good. But if you’re, if you’re wondering, and you don’t know, just go double check. And when we saw this email coming up, we went and double check like we fixed this. We fixed it, right? Yeah, we fixed it. And then we had to fix it again. So just if you don’t know, go look this up.

Okay, okay, so clean list. D Mark, what’s number three?

Segmentation. Okay, you do this.

We talk about segmentation all of the time inside of growth factors, so patients, non patients. And then, you know, from that’s like top line, and then below there, we’re breaking out by service that they’re doing by member, non member, if you have a membership base. So we’re really breaking it down in that way. So you’re sell, you’re sending more targeted, focused emails off of behavior, rather than like the the E blast. That is exactly a blast, blast, and this is good because of that first issue that we talked about. If you are sending email to people who don’t want this message and you’re not opening it’s not catching your attention, the gmails of the world are going to say they don’t want it, and that’s going to reduce your effectiveness in your email. So another example of this is i, everybody on my list is getting this email about a promotion, but the promotion only applies to 50% of people, so we only send it to the 50% of people, because that’s just going to help you keep your your list clean.

Now, in our case, we had 3000 people who signed up for this event, but our list is much bigger than that, so we were only sending these emails to the 3000 who. Said, Yes, I would like to receive that communication. I want to participate in this event. Now. We invited our bigger community to it, but they didn’t raise their hand.

They didn’t say yes, so we didn’t keep sending emails. And so we knew that is not our problem. It was not we’re not seeing less people attendance. So it’s just something to be mindful of if, if this group of people have said, No, I never want Botox. Okay, we’re not going to send you Botox specials. We’re going to send you the laser specials, right? So that sort of of alignment, we’re going to educate them on why Botox is your love language. I digress.

Then you already talked about this bounces opt outs. If people are opting out, if their email addresses are bouncing a soft bounce or a hard bounce, a hard bounce would mean the email address doesn’t even exist anymore, right? Soft bounce could be their inbox is full. So that’s coming back to you. Don’t send to those but your CRM that you are sending emails from, should take care of that one, but I share it just so you’re aware.

Okay, what’s next?

Okay, next is domain reputation, so you know what does that mean? Okay, so my email is whatever, whatever, at Amber mchugh.com Amber. It’s actually Amber at Amber mchugh.com and so your domain is the Amber mchugh.com it’s where you’re sending your email from.

And you have a reputation. So you have a reputation for being a good sender or a bad sender. You have a reputation for people opening or not opening, and each of the email service providers has gives you a different score. So Gmail may score you different from AOL. May score you different from Hotmail, etc. Do you? Does anyone? Do you use any of these other emails?

Email, I don’t understand people that don’t have anything.

I’m saying it as an example, but it feels so weird. So there are, I’m sure there are others that I don’t know about. Yes, so you have a reputation, and your reputation is different with each one of these, and that is tied to your Amber mchugh.com now, and so can we see what our reputation is for us?

Okay, you can type in, like, give me a website to check my domain reputation, and you can check that real quick some email CRMs will have that built in, like, we check, I mean random website, wherever, domain reputation checker, whatever, whatever. But your CRM may also have a place for you to check that, like we use go high level, and they have a place inside where they can see, oh, yeah, no, your domain reputation is okay. So green, we’re good. And it might be a green score, green, yellow, red kind of thing, okay? And our domain reputation was also fine. So, like, we’re getting clues, okay, it’s not that, it’s not that, it’s we’re still good on domain reputation. Sometimes, if you’re blasting a lot of emails at once, right? If we were sending to our whole list again, and I’d say, Whoa. This is a lot of emails. This isn’t what you usually send. It might flag. It might hit our domain reputation. We didn’t send to everyone, just a small group. So we were okay. We were still green.

Okay, all right, so your team is going through all of this while you’re on a call.

Yes, I am delivering a workshop to hundreds of people, and there, and there were hundreds. They’re looking at the D Mark your domain reputation. They’re going to town. Good for exactly. This doesn’t most of this doesn’t take long to check.

Well, they’re like, they knew what to check exactly.

Yeah. Okay, you definitely want to know proactive ideal. Are we getting closer to the actual problem? We’re getting closer. We got two more things, okay, spammy subject lines. That’ll move you out.

What determines a spammy subject line? Yeah, sounds salesy. Free, Free. Free. Something can even also get you flagged and moved over to spam or promotions as a first location likely. And there are also so many checkers for this too. So is my subject line spammy? Google it, search it up, chat it up, and you’ll find something to check that also. And we didn’t have that problem. We checked those before.

I guess that would also be for a lot of our people are using custom gpts to create their emails on the first draft, and so they’re putting in, like the you know, all of you could put in the prompt of make sure that the site. Subject line is not spammy according to, yeah, yeah, according to guidelines, and sometimes Claude, Chachi P will come out, will come up with something that’s kind of spammy. And then you ask them, and they’re like, oh, yeah, you’re right. Maybe we should change that so you can just pressure test it and pressure test it in an external tool.

Okay, okay, so spamming headlines, and then are we like, drum roll at the pig roll and this one? Ah. So the big issue is it’s an issue for all of us, really, or for most of us. And when we are sending emails through a CRM, you are likely sending an email from a shared IP address. So let’s say you live at in the IP address structure is a little bit weird. It’s like one, nine, 9.77, 7.832.

I live in Silver Spring Maryland. You live in Silver Spring Maryland, and you’re sending mail from Silver Spring Maryland, but so are other people. So if Silver Spring Maryland became known for sending all sorts of spam, or email service providers were like, Hey, that that email that comes from Silver Spring Maryland, it always looks a little fishy. You might be sending emails that are not fishy at all, but your neighbor is and your other neighbor, and then the person across the street and like you’re making me look bad everybody, what you’re saying is this is all your neighbor’s fault. Yeah, I’m blaming the neighbor. But you know, when we look at all those other things, we’re okay, we’re okay, we’re okay, we’re not okay when it falls down to that, if your neighbor is not checking this whole list that we just looked at, you’re all sending email from Silver Spring, Maryland. You’re all sending email from the same IP address. And if one person is like blasting spam, if one person, even if they get hacked, they might not even do it intentionally. They might get hacked. Or if one person doesn’t maintain their domain reputation, it can bring, it’s going to bring the whole IP address down.

So what about so are you using, like, what if you use a VPN or something like, that doesn’t matter. Matter because, because it you can put a VPN on, but you are still in Silver Spring Maryland. You cannot hide this fact in this scenario. And what happens is, it’s not tied to your computer and your physical location. It is coming from your CRM. You’re not so our house scenario doesn’t quite work, because you’re not sending email from your house, you’re sending email through your CRM who actually kicks it out for you. So our CRMs have us on these shared email addresses or shared IP addresses, and what they what should be happening is they should be regularly monitoring them. And here’s what happened. We got down to the IP address, and we’re like, Oh, check this. Our IP address was blacklisted.

So how do you what does that mean? And how do you even find that out? And then, how do you fix it? You put it in a checker, another checker online, all sorts of free checkers on this, and then there’ll be options to get it fixed and upgrade, etc. But there, I think it’s like white list checker.com because you want to make sure you are not blacklisted. So check my IP address and make sure I am not blacklisted, or check the health of my IP address. And so you pop that in there, and you find out, Oh, you’re good again. It might be a green, red, yellow, green. It might be, if you’re blacklisted for us, it was like a big, sad red X and like, oh, well, that’s not good what we do. And I only knew this and know this because when I was working in corporate, on big accounts, we would monitor the health of all of these things. And so we got to this point, we’re like, okay, that is not us. We’re on a shared IP address. We’ve got to go back to our CRM, and they should be monitoring and if something gets blacklisted, they should change the IP address. Or if there’s someone on the block who is sending a lot of spam, hey, you’re making us all look bad on this IP address. You got to stop that. So they should be reviewing it and checking this regularly. So you can probably ask your CRM about this, your MailChimp, your flow desk, etc, and they should have a protocol in place for this. And maybe we just got caught in this window of, oh shoot like black, and they were in the process of catching it and changing it.

After we came after we discovered this, we, of course, reached out like you missed this. We need to get this updated. And of course they did. And is there the How else can you protect against this? Do I have to share my IP address? So I’m already thinking. Like, how would I build this into so in our we have systems that we do for like spa CEOs, and there’s the things that you do daily, the things that you do weekly, the things you do monthly, quarterly, biannually and annually. And I feel like the there’s a couple things that would maybe be biannual and a couple things that would be annual of just even like reviewing, is this correct?

Is this so for those of you in growth factor, if you have your CEO routines boards, I would be adding this right now, of clicking on that and adding, you know, checking the the the zero bounce, like, I don’t know exactly what all of these things are are called, but we’ll, we’ll do a recap of of them, and I would get them added in there in a regular basis, because I would so much rather be, like, proactive in a situation like this, then be forced into a situation where you have to, like, be reactive and solve the problem exactly right? Because percent, you know, I mean, I know you had, like, hundreds of people that didn’t get the email, and then, yes, you did another webinar to accommodate. But like, how many people did you lose from that you know? Like, yeah, you never know, you never know. And that was not something that was your fault. It was not something that you know, like you were not spent sending spammy messages. It was just thankfully you knew how to fix it, and didn’t just continue down that path and be like, What in the world is happening?

I know because we beat ourselves up like, oh, it’s not working. What did I do? What did we know? It was pretty clear, especially when people said, I’m not even getting these emails. I checked my spam. I checked my, you know, everywhere promotions, I checked my trash. Because what happens when you’re blacklisted is that Gmail isn’t even letting that go through. It’s not there’s no you cannot pass this threshold at all if your IP address is blacklisted. So it’s one of those things that most people were getting our emails, and then all of the sudden they weren’t.

And yeah, it’s this whole conversation. What it’s bringing up for me is like, so I talk with so many spa owners who are upset or nervous when someone unsubscribes, and I’m like, No, that’s like, the best thing that can happen if it’s someone who does not want your service or does not want to be in relationship with you, the Most Gracious thing they can do is unsubscribe. It’s like bless and release, move on, because it sounds like if they’re just staying on and not opening the emails and letting them clutter up, it’s actually hurting your business longer term.

Yep, absolutely. I mean, there’s, there’s a reframe right there, yeah. And, I mean, there are so many reasons why people unsubscribe. I, you know, we move so much that all the time, like, Oh, that was great. I still tell some accounts on Instagram, like, I really could let you go. I can’t yet. I’m just hanging out. I’m not necessarily helping, but I’m just hanging on.

So what did you learn from this like, in this process of going through like, how did you update your pre launch systems? Did you put any like? What were the like when you went through the debrief of this whole situation with your team. Obviously, you’re praising them for like, I mean, shout out to the team.

We figured it out. Oh, okay, still don’t like it. Yes, we all felt it together.

Yeah, that’s, that’s entrepreneurship though. I mean, like, there’s your job as an entrepreneur is to put out fire after fire after fire. That’s, that’s what it is. And so by doing that, like, but I’m just curious, like, how you I always find I’m like, Yeah, we put out a fire and then we figure out how to not make it repeatable, yeah. And that’s where the systems aspect comes in, yeah.

So we had checks on all of these things in place, and really the IP address was sort of the lingering one, so all those other things, yeah, we know we’re checking we’re good, we’re good, we’re good. We’re watching it all the time. And so we’ve been looking into the IP address situation, and there is an option, and this is not the best option for everyone, and it’s actually possibly not an option for us right now to move to a dedicated IP where you’re not sharing where Silver Spring Maryland is yours, all yours. So if you muck it up, you mocked it up all in your own right. You’re not mixed in with anyone. And the recommendation on Deaf. Indicated IP addresses is that you’re sending over 100,000 emails a month, and there are some other things with that you have, and some other responsibilities that come with that. You’ve got to warm it up. You can’t, you know, got to make sure you’re not sending the spam and the cold and all those other things that we talked through. So we’re looking out. Do we qualify? Does that work for us? Does it not work for us? Does it make sense? Does it not because if you’re not giving enough information to the ESP, the gmails of the world, your dedicated IP address might not work either. So they need enough information to sort of score you and assess you. And so that is our next step, and if we can’t move to a dedicated IP address, or it doesn’t make sense to we are also going back to be like, how are we going to fix this yellow because this week, we looked again. We checked our IP address because of client, wrote in and said, Hey, your email went funny again, like, oh no. And honestly, there are you can send emails right, send emails to another email account that you have, right, a separate Gmail account, not the one where you’re always watching and opening your own email, but a separate one where you can kind of test where did that go, and check it. But a client caught it before us, and we’re like, Oh, man. So we opened it back up. We are yellow again. We’re not red, we’re not green, we’re yellow, which means, okay, you’re just a little bit more on alert. And we don’t want to be on alert, right?

I mean, that’s when you’re doing an online business, or any, I mean, any business, for that matter, there’s so many digital components to it. I’m thinking of spas that have E comm stores. I’m thinking of Spa you know, like online booking confirmation for those things. I mean, your email is the link, yeah, down.

Someone doesn’t get their confirmation that they just booked. So it’s not on their calendar. They don’t show up.

Yeah, my goodness. Okay. Well, I am so grateful to you this as as I said before, when you shared that in our mastermind call, I was like, Oh, my God. It was like. I was like, man, I’ve been doing this for 12 years, I thought I knew something, and I had, I had no idea that was like a brand new world for me. So I knew, I mean, I was like, Okay, I’ve got to share this with our listeners. I’ve got to get that like that was something that just blew my mind. So I appreciate you being so open and sharing with such generosity. Can you share where our listeners can find you and follow you if they want to keep in touch?

Absolutely, I would love to connect. I’m on Instagram at Amber McHugh, same place on YouTube, and my website’s Amber mchugh.com so easy.

Love it. Thank you so so much, and we will catch you all in the next episode.

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EP 472: AI Agents for Your Spa: How to Automate Revenue, Retention, and Operations with Maeve Ferguson, Khairy Varre, and Ajit Nawalkha

You Do Not Need to Learn to Code. You Need to Know What You Want Your Business to Do.

That is the reframe that sits at the heart of this episode, and it is one that every spa owner who has ever felt overwhelmed by technology needs to hear.

AI agents are not a trend reserved for tech companies and Silicon Valley startups. They are practical, affordable tools that are already being built for businesses like yours — to fill appointment gaps, follow up on inquiries, re-engage clients who have gone quiet, and onboard new providers using your exact protocols and service philosophy.

In this special mashup episode, Daniela sits down with three powerhouse guests — Maeve Ferguson, Khairy Varre, and Ajit Nawalkha — to give you the most complete and actionable picture of what AI can do for your spa right now.

Start With Retention Before You Build a Lead System

The most important piece of advice in this episode is also the most counterintuitive. Before you invest in any AI tool designed to attract new clients, focus on keeping the ones you already have.

When your retention rate is at 80% or higher, every new lead you bring in actually compounds. When it is not, you are pouring new clients into a leaky bucket. AI agents can run your retention reports, identify who has not returned within a set window of time, and automatically reach out with a personalized message or offer based on their history with your spa. No manual reporting. No hoping someone on your team remembered to follow up.

Build your retention foundation first. Then build your lead flow system on top of it.

What AI Agents Can Actually Do for Your Spa

A re-engagement agent monitors client visit history and sends automated outreach to anyone who has not returned within a timeframe you define. It knows the last service they received and when it is time to invite them back.

An upsell agent analyzes behavioral patterns across your entire client database to identify which clients are most likely to add a second service, then surfaces those recommendations at exactly the right moment in the client journey.

A booking follow-up agent catches the people who filled out an inquiry form or clicked your booking link but never completed the appointment, and follows up on your behalf to get them scheduled.

A schedule gap agent identifies recurring patterns in your booking data — for example, a consistent 90-minute window every Thursday afternoon that goes unfilled — and activates targeted outreach or promotional pricing to fill that slot before it becomes lost revenue.

All of these agents run autonomously. You define the rules. They execute while your team stays fully present with the client standing in front of them.

Your Front Desk Does Not Disappear. It Levels Up.

AI agents are not replacing your providers. They are not replacing the human connection that makes a great spa experience irreplaceable. What they are doing is eliminating the pile of repetitive administrative tasks that keep your front desk from being fully present, responsive, and excellent at the parts of their role that genuinely require a human being.

When AI is handling the pattern-based, time-sensitive, repeatable work, your people can do what your people do best.

You Do Not Have to Learn This Yourself

The role of the Spa CEO is not to become a developer. It is to know what you want your business to accomplish, and then direct the right people to build it for you.

Skilled AI developers who specialize in practical, lightweight automation appropriate for businesses at your stage are available on platforms like Upwork for around $40 an hour. You do not need to hire them full time. You need to be clear about the specific problem you want solved, articulate your process, and let them build it.

The single most valuable thing you can do right now to prepare is document your client journey. What does the experience look like from first inquiry to loyal returning client? Where are the gaps? Where are you losing the sale? Where is revenue sitting uncollected? That clarity is the foundation everything else is built on.

This episode gives you the language, the framework, and the confidence to start that conversation today. Tune in and then open your CEO Routines board, because there are things in this episode worth adding to it right now.

Resources Mentioned in Episode 472:

Visit Maeve Ferguson’s website to learn more. 

Visit Khairy Varre’s website to learn more. 

Visit Ajit Nawalkha’s website to learn more.

Tools mentioned: 

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

All right, hello, my dears, Daniela here and welcome back to another episode of Spa Marketing Made easy. We are doing something fun today, something that I am really, really excited, something different. We are actually live streaming this recording of this episode right now into the spa marketing made it easy Facebook group. So if you’re in there, let us know. Let us know your thoughts. Do you like it when we are live streaming in, we always are looking way for new ways to support you, to provide additional value. So we’re testing this out. Let us know what you think. All right, so today’s episode is something that I know is I’ve heard from many of you keeps you up at night, and that is delegation. So my guess is that many of you know that you should be delegating, but you’re actually not doing it and not delegating is costing you so much more than you realize. It is costing you time with your family. It is costing you your mental health, your sanity, and it’s absolutely costing you revenue. So today I want to talk about delegating without fear, and how you can actually let go without losing control. That’s a really important distinction, okay, how can you let go without losing control? So when you think about handing off tasks, especially ones that are client facing around, client, communication, follow ups, the relationship, touch points. It can feel like you’re choosing between staying overwhelmed or just completely losing control of your business. But here’s the deal, you cannot scale past where you’re at right now. If you’re holding on to everything, you you just can’t there’s only so much capacity that you have as a human being. And I’m not saying that to be harsh. I’m saying that because I care about you. I care about your business. I don’t want to see you spinning your wheels. I don’t want to see you operating your business from a place of overwork and overwhelm, and the solution to that problem is delegation. Okay? So by the end of this episode, I hope that I have shifted your perspective. I hope that I have reframed some of your fears, that you will be able to take just one action to get you to start moving forward little by little, all right, and we’re going to dive into, we’re going to talk about why delegation feels scary. We’re going to look at like dismantling those biggest fears, and we’re going to talk about the mindset shifts that need to happen if you are serious about building a company, not a really hard job for yourself. And when I say a really hard job for yourself, I mean a position that you are in when you’re wearing 17 hats, you’re working at all hours.

You never have a time to unplug, unwind, recharge, all right, you can only go at that pace for so long before you just question, is this really what I want to do with my life, with my time? Okay, so let’s, let’s start that conversation. So why is delegation so hard, and specifically for providers, for spa owners, right? And I personally think it’s because so many of us, and not all of us, but the majority of us who are starting spas, we started as providers. We started as aestheticians or as nurses, and that became a part of our identity. We love helping people. We love transformations. We love seeing our clients light up when they look in the mirror. We love the connection, the relationship. It’s not just part of the job, it is the job. It’s part of our identity. And then when we decided to kind of take that next step and open our own business, and we’re wearing all of the hats. We are exhausted. We’re the aesthetician, the front desk, the marketer, the bookkeeper, the Social Media Manager, the cleaning crew. We are all of it. We get really, really good at figuring things out ourselves. Okay? We figure it out. We make it work. It becomes our identity. And listen that up to about 250,000 you can do it’s it’s normal. Most of us in that phase. From starting point up to 250,000 we are in full blown hustle mode. I. Yes, but if you want to get past that revenue plateau, you’ve got to delegate, right? You’ve got to change the way that you’re running things to be able to get to that next level. Okay? And that requires delegation and a mindset shift of knowing that you are not the only person that can do everything well, all right, I don’t want you to hit a ceiling. I don’t want you to be maxed out. I don’t want you to be working 50 or 60 hours a week or answering text at 9pm I don’t want you to be doing client follow ups on Sunday morning. I don’t want you to not be able to take a vacation because your business won’t run without you. I want the opposite. I want you to feel. What I believe is that entrepreneurship is such a blessing. It is such a gift, and it is so it can impact our lives positively in so many ways, not just from the financial aspects, also from the personal development aspects that we’re forced, we’re forced to face our own stuff when we become entrepreneurs and and work through it and grow as humans and grow into our potential, in our capacity. Okay, now my guess is that somewhere in the back of your mind, you know that you need help, you know that you need to delegate. But every time that you think about handing something off, especially something that is deeply important to you, like the communication or relationship or touch points with your clients and patients, it makes you kind of feel like you’re going to throw up, right? Like, oh, I’ve worked so hard I can’t lose this client.

All of those things we what if they don’t do it as good as me? What if a client get upset? Gets upset? What if the standard slip, what if people start saying is just not the same anymore? What if people leave, okay, that is a technician mindset, that is a provider mindset, and that mindset served you when you were starting out right? It helped you get to where you are today. But it is also the same thing that’s keeping you stuck right. We’ve got to continue to grow and evolve as we move to new levels in our business. So the technician is believing that they are the only ones that can do a particular thing. It feels good when our patients or clients say, I don’t want to see anybody else. That’s our ego that’s being stroked. And the thing that I say to our growth factor students, when I get this kind of pushback is if you say yes to this, what are you saying no to? If you say yes to staying in the room, to doing everything yourself, you’re saying no to picking your kids up from school every day. You’re saying no to being able to take a vacation. You’re saying no to insert whatever thing is a part of the reason that you created the business for in the first place. Okay, but when we look at the CEO, and we like to identify her as this boss, CEO, this boss. CEO, knows the value of the business is in systems. How do I create a process that is so good, that is so detailed, that my team can deliver the same incredible results, or even better than me every single time? That’s the mindset shift. Okay, so let’s dive into some of these fears, because I know that that is the the thing that’s paralyzing us right now, no one can do it as well as I can, all right? That’s probably one of the biggest, biggest fears, and you might be right. You might be right at this point in time, no one can do it as good as you, but your job is to pour into your team and develop your team with the intention of making them better than you. And that’s, you know, side note. That’s where the personal development comes in. Because we like to be the best. It feels good to be the best, right? You’re You’re always taught to be the best version of yourself. And now, if we’re trying to make other people better than us, that feels weird or off, but what we’re trying to do is make the best business right, make the best experience for our clients, and that means that we can’t do everything all ourself. So when we move into systems and how we’re going to create that we have to look at, we have to look at how we’re actually going to break down the details. And if you have not done that before, then start to think about that now.

That’s going to be part of your homework this week, when you’re going through. And I want you to ask yourself, like, yeah, you might be doing everything, and you might have the capability to do everything really well, but when you are overworked and overwhelmed, you are tired, are you actually giving every single patient 100% or are they getting 70% it answer that yourself, right? You don’t have to share that with anybody, but really look in and say, Did I give every single piece of myself to that patient? Was I fully present with them, or was I thinking about what I was going to make for dinner? Was I fully present with them, or was I thinking about the inventory that I needed to order. Was I fully present with them, or was I worried about the phone that was ringing at the front desk while I was in here with the room and thinking about that potential client or patient that I missed? Okay, now, if we hire a provider and train them. Maybe at your best you’re at 100% and at their best they’re at 85% because there is, you know, value in time and experience in our space. You’ve got to get your hands on people to be able to get that actual experience, and many of you have been in the industry 10 plus years, it’s a lot of time. That’s a lot of value, that’s a lot that you can’t learn from a book. But if we can get that new provider up to even 75% if your overworked and overwhelmed self was only doing 70% you’re still doing you’re still doing better, right? So think about it in that way.

Think about it in the experience of the patient, and so your team can absolutely learn your standards, but only if you are creating the system for them to follow. All right, so fear number two, I’m going to lose the relationships with my clients. And this can be really important. This can be the fulfillment aspect of our job. When we build those deep relationships, you have the patients that are bringing you holiday gifts, you’re having very deeply connected, emotional conversations, because the just because the nature of our relationship, we are supporting them. They’re telling us the thing very vulnerable conversations, there’s a deep level of trust, and we realize that you know not every single person that’s on your table, but there are a good number of people that you form genuine, deep relationships with. And if you get out of the room, and if you start delegating things, you’re going to fear that you’re going to lose those relationships, relationships of people that have been with you since you started. They know you. They ask for you. And the thought of someone else being their point of contact feels like you’re handing off something precious. But I want you to reframe that process again. Your focus is pouring into how do you make your team better than you. You can still check in with that patient, you can still send them an email or a text. You can still talk with them when you see them on the schedule. It’s a shifting relationship. And you know, I have, I have a lot of friends right now that are in different stages of parenting, and my kids are young. They’re five and eight, and a lot of I have another girlfriend who her kids are teenagers, and she’s getting really worried about the transition their own I think next year is the year that they graduate. One of them graduates, and that whole identity that she has had around being a mother, and what does it look like when my kids graduate and and I think a lot of parents go through this of like that transition of, is the relationship going to be different, and are we mourning the loss of like this season of life with our children? And I mean, I even talked to my therapist for a long time about this, this topic of, you know, the their childhood seems to be fleeting and going so quickly, and how do I make sure that I’m staying present with all of it. It’s very similar to the same fear that we’re talking about here in the practice. It’s like the relation. The relationship doesn’t mean that it has to be over. It’s just shifting. It’s taking a different shape. It’s taking. Different focus, and that might, it might end up being better. It might end up being different, but it’s it’s just shifting the way that it is, but the relationship is still there, and if you put the work into it, because we cannot take relationships for granted, whether it’s with our family, whether it’s with our friends, whether it’s with colleagues and team members or whether it’s with strategic partners. Relationships need to be nurtured. They require work, and so if you are just aware of that, and you put attention and focus into ensuring that the relationships with your patients and clients are still there and are nurtured, and they know how much you value them and want to make sure that they have a great experience. It just changes shape. It just changes shape. Okay? So it’s a really, really important aspect to remember, all right, fear number three, it takes more time to train than to just do it myself and listen this. This might be true for a month, okay, but what we are looking at when we look at our business, is that a business is a marathon, not a sprint.

And so yes, for one month, it might be faster for you to do it yourself, but if you are stuck doing it yourself every single month, think about the hours upon hours that you are losing by doing this task that could be passed off to someone else. Now, in our growth factor program, we we typically start it off with a time tracker, and it’s kind of a tedious exercise. We track everything that we’re doing every 15 minutes for an entire week, and we break it into what is actual work time. What is fun? Do we have any fun in our life? What is administrative work at home, like laundry, cleaning, you know, things like that. What is quality family time, and what is self care. And so we break down these different categories, and we’re identifying what we’re doing, and we’re the spreadsheet that we have takes the percentage of all of these and really breaks it into like, wow, you spent this amount of time on household items, or you spent this amount of time, this percentage of your week was on this particular thing. And so it really glaringly shows you where you’re spending your time. And we go through and then we highlight and we look at like what can be passed off. And if we can free up 10 hours a week from your schedule, and you could dedicate 10 hours a week towards systemizing your business, or 10 hours a week towards learning a new skill, or 10 hours a week towards leadership development or training your team. Think about how things like that would compound. So there is an opportunity cost for every single thing that you do, meaning, if I stay handling these tasks that someone else actually could do instead of little by little. And I don’t want you to rip the band aid off, right? I don’t want you to delegate everything all at once. I want you to understand how something works. I want you to create the system, and then I want you to delegate it to ensure that it goes smoothly, so that we are not, you know, causing additional problems down the line. All right, so that’s a really important thing. And side note here, a lot of times people will see that there’s problems. They don’t know how to do it, and they think that just hiring is the problem. Is the problem, and they hire, and then it turns out badly, and it reinforces their beliefs that it’s just better if I do it myself. But instead, the problem is that there was no system there for that person in the first place they came into a new business, something that you intimately know and you just expected them to thrive? No, you’ve got to set them up for success. You’ve got to develop them, you’ve got to train them. You’ve got to give them the step by step system that you want them to follow. That’s how they’re going to thrive. Okay, systems equal freedom. I’m going to say that over and over and over again.

All right, let’s dive into fear number four, and that is that my team will mess it up and hurt my my reputation. Yeah, your team’s gonna mess up. They will, and so will you. You are human. You are human. Mistakes happen. In and the best thing that we can do is acknowledge forgive and find a solution that it doesn’t happen again. Okay, so acknowledge forgive and find a solution that doesn’t happen again. And most importantly, forgive yourself. Give yourself some grace, because you will mess up, you absolutely will mess up on something. And the point is not that you mess up, it’s how you handle it and how you prevent that particular misstep from happening again in the future. I like to call them areas of opportunity. So if there’s a mistake, I always found a new area of opportunity in my business that I can clean up, that I can fix right so most mistakes, most mistakes, are not going to be a huge deal. They are something that can be fixed with clear communication, with a genuine apology if you do something incorrectly, right? But if you are able to have clear and direct communication, then you can solve that problem and then and put a system in place to ensure that it doesn’t happen again. Okay, so if you’re in business long enough, you’re gonna get a negative review you’re going to do, you’re going to have a mistake. It happens. It’s not a question of if, but when. The real skill is, how do I handle that, and how do I ensure that I’m learning from every single thing and making it better so that it doesn’t happen again? Okay, so we’ve talked about the fears. Now I want to talk about the mindset shift, and this is why personal development is such a huge part of entrepreneurship.

Oops, sorry. There was a little notification that scared me there. That’s what happens when we record things live. Okay, so let’s talk about the mindset shift. The limiting factor is not tactical. It’s not, I don’t know how to delegate. It’s, it’s the story that you’re telling yourself about what delegation means. So instead of saying, if I’m not doing everything myself, I’m not really running my business. And this is this may sound silly to some of you, but we, you know, a lot of what we do is help CEOs get out of the room so that they can step into the spa CEO role. So we help them get out of the room. And once they’re out of the room, and once they have their manager delegating everything, they don’t know what to do. What am I supposed to do? I don’t feel useful. My team doesn’t need me. I have no idea what to do as the CEO. There’s a whole job description of what you should be doing as the CEO. But if you’ve been in that operator role, you only know task base. You don’t know the higher level, visionary relationship, building aspects, team, development, aspects that you should be doing as the CEO. But this is a common thing that happens when we get a provider out of the room. If I’m not doing everything myself, I’m not really running my business. I don’t know what’s going on. I don’t have control. My team doesn’t need me. All of these things are normal fears, and it’s all about switching that story that the business has been created, the culture of the business is there because you created it. All right. So you’ve really got to be be able to identify that. If you’re telling yourself, I should be able to handle this myself. Start to tell yourself, building a team is not a weakness. It is the only way to scale.

All right, so whatever your belief is, reframe it into something positive with Team, this is non negotiable. So if you want to grow past 2530, 40k, months and beyond, you’ve got to shift your mindset. You’ve got to add a team, okay? Because there’s a certain point you’re going to hit a ceiling, and there’s only going to be so many hours that you can work. That is how we scale and grow little by little. Again, we are not ripping the band aid all off at once, but step by step, milestone by milestone, all right, systems equal freedom. I want you to remember that when you have a documented process, when you have templates, when you have scripts, when you have clear expectations, when you have clear training, it’s not restricting your creativity. It’s not. Restricting your client relationships. It’s creating the foundation that allows you to focus on what actually matters, pouring into your team, deepening the relationship with your clients. So think about Starbucks, right? Starbucks can hire a high school kid that maybe it’s their first job, and because they are so systemized that high school kid all they have to do is be good at following instructions. All right, that’s because clear systems and SOPs exist. So you don’t need to have the same level of systemization as Starbucks does, but you do need enough processes that someone other than you can do different tasks within your business.

Okay? And we’re going to Little by little, increase those. So what I want you to do is take one action this week, commit to one thing, not 10, just one, one thing that you’re going to focus on, something that you are not delegating yet. I want you to decide what it is, and I want you to create the system and start delegating it to your team, perhaps your front desk, if you have a virtual assistant, if you have estheticians that have open spots on their schedule, take that thing clearly communicate it. Create the step by step system and delegate little by little. All right, I want you to document. I want you to adjust based on the needs, and I want you to celebrate, because if you can do that, then you just have to build on that, little by little by little to build a systems based business. Okay, so thank you for being here with me today. Live. I hope you guys liked it live. We’ll see how it goes. I think it was fun, except for my little notification.

But other than that, it’s been really good. I appreciate you. I’m grateful for you, and I hope so much that you do this delegation, that you start to systemize for yourself, it is the key to building a systems based business that gives you the freedom that you desire, the benefit from entrepreneurship. All right, my dears, thank you so much. I appreciate you, and I’ll catch you on next week’s episode.

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EP 471: Delegation Without Fear: How to Let Go Without Losing Control

The One Thing Keeping You Stuck (And How to Fix It)

You know you need help. You know you can’t keep doing everything yourself. But every time you think about handing something off to your team, especially the client facing tasks, the communication, the relationship touchpoints, your stomach drops.

What if they don’t do it as well as you? What if clients get upset? What if your reputation takes a hit?

In this episode of Spa Marketing Made Easy, Daniela tackles the fear that’s costing you more than you realize. Not delegating isn’t just stealing your time, it’s stealing your revenue, your family moments, and your sanity. And the longer you wait, the more expensive that decision becomes.

Here’s what most spa owners don’t realize: you can’t scale past your current revenue level if you’re holding onto everything. There’s only so much capacity you have as a human being. You might be capable of doing it all, but when you’re overworked and overwhelmed, are you actually giving every client 100%? Or are they getting 70% of you while you’re mentally running through your to do list, worrying about the phone ringing at the front desk, or thinking about what’s for dinner?

Daniela breaks down the four biggest fears that keep spa owners stuck in the treatment room and walks you through the mindset shifts that separate technicians from true Spa CEOs. You’ll hear why the belief that “no one can do it as well as me” is actually a limiting identity, not a badge of honor. You’ll discover how client relationships shift (but don’t disappear) when you delegate. And you’ll learn why spending time training your team now creates exponential freedom later.

Daniela challenges you to stop saying yes to overwhelm and start saying yes to building a business that doesn’t require you to be the glue holding everything together.

Delegation isn’t about losing control. It’s about creating systems so strong that your business runs beautifully without you micromanaging every detail. It’s about pouring into your team with the intention of making them better than you. And it’s about finally stepping into your role as CEO instead of staying stuck as the highest paid technician in your business.

If you’ve been telling yourself you’ll delegate “when things slow down” or “when you have more time,” this episode will make it crystal clear: you don’t have time NOT to delegate. Tune in, take notes, and commit to one thing you’ll systemize and hand off this week. Your future self will thank you.

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

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LINKEDIN / @addoaesthetics

About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

All right, hello, my dears, Daniela here and welcome back to another episode of Spa Marketing Made easy. We are doing something fun today, something that I am really, really excited, something different. We are actually live streaming this recording of this episode right now into the spa marketing made it easy Facebook group. So if you’re in there, let us know. Let us know your thoughts. Do you like it when we are live streaming in, we always are looking way for new ways to support you, to provide additional value. So we’re testing this out. Let us know what you think. All right, so today’s episode is something that I know is I’ve heard from many of you keeps you up at night, and that is delegation. So my guess is that many of you know that you should be delegating, but you’re actually not doing it and not delegating is costing you so much more than you realize. It is costing you time with your family. It is costing you your mental health, your sanity, and it’s absolutely costing you revenue. So today I want to talk about delegating without fear, and how you can actually let go without losing control. That’s a really important distinction, okay, how can you let go without losing control? So when you think about handing off tasks, especially ones that are client facing around, client, communication, follow ups, the relationship, touch points. It can feel like you’re choosing between staying overwhelmed or just completely losing control of your business. But here’s the deal, you cannot scale past where you’re at right now. If you’re holding on to everything, you you just can’t there’s only so much capacity that you have as a human being. And I’m not saying that to be harsh. I’m saying that because I care about you. I care about your business. I don’t want to see you spinning your wheels. I don’t want to see you operating your business from a place of overwork and overwhelm, and the solution to that problem is delegation. Okay? So by the end of this episode, I hope that I have shifted your perspective. I hope that I have reframed some of your fears, that you will be able to take just one action to get you to start moving forward little by little, all right, and we’re going to dive into, we’re going to talk about why delegation feels scary. We’re going to look at like dismantling those biggest fears, and we’re going to talk about the mindset shifts that need to happen if you are serious about building a company, not a really hard job for yourself. And when I say a really hard job for yourself, I mean a position that you are in when you’re wearing 17 hats, you’re working at all hours.

You never have a time to unplug, unwind, recharge, all right, you can only go at that pace for so long before you just question, is this really what I want to do with my life, with my time? Okay, so let’s, let’s start that conversation. So why is delegation so hard, and specifically for providers, for spa owners, right? And I personally think it’s because so many of us, and not all of us, but the majority of us who are starting spas, we started as providers. We started as aestheticians or as nurses, and that became a part of our identity. We love helping people. We love transformations. We love seeing our clients light up when they look in the mirror. We love the connection, the relationship. It’s not just part of the job, it is the job. It’s part of our identity. And then when we decided to kind of take that next step and open our own business, and we’re wearing all of the hats. We are exhausted. We’re the aesthetician, the front desk, the marketer, the bookkeeper, the Social Media Manager, the cleaning crew. We are all of it. We get really, really good at figuring things out ourselves. Okay? We figure it out. We make it work. It becomes our identity. And listen that up to about 250,000 you can do it’s it’s normal. Most of us in that phase. From starting point up to 250,000 we are in full blown hustle mode. I. Yes, but if you want to get past that revenue plateau, you’ve got to delegate, right? You’ve got to change the way that you’re running things to be able to get to that next level. Okay? And that requires delegation and a mindset shift of knowing that you are not the only person that can do everything well, all right, I don’t want you to hit a ceiling. I don’t want you to be maxed out. I don’t want you to be working 50 or 60 hours a week or answering text at 9pm I don’t want you to be doing client follow ups on Sunday morning. I don’t want you to not be able to take a vacation because your business won’t run without you. I want the opposite. I want you to feel. What I believe is that entrepreneurship is such a blessing. It is such a gift, and it is so it can impact our lives positively in so many ways, not just from the financial aspects, also from the personal development aspects that we’re forced, we’re forced to face our own stuff when we become entrepreneurs and and work through it and grow as humans and grow into our potential, in our capacity. Okay, now my guess is that somewhere in the back of your mind, you know that you need help, you know that you need to delegate. But every time that you think about handing something off, especially something that is deeply important to you, like the communication or relationship or touch points with your clients and patients, it makes you kind of feel like you’re going to throw up, right? Like, oh, I’ve worked so hard I can’t lose this client.

All of those things we what if they don’t do it as good as me? What if a client get upset? Gets upset? What if the standard slip, what if people start saying is just not the same anymore? What if people leave, okay, that is a technician mindset, that is a provider mindset, and that mindset served you when you were starting out right? It helped you get to where you are today. But it is also the same thing that’s keeping you stuck right. We’ve got to continue to grow and evolve as we move to new levels in our business. So the technician is believing that they are the only ones that can do a particular thing. It feels good when our patients or clients say, I don’t want to see anybody else. That’s our ego that’s being stroked. And the thing that I say to our growth factor students, when I get this kind of pushback is if you say yes to this, what are you saying no to? If you say yes to staying in the room, to doing everything yourself, you’re saying no to picking your kids up from school every day. You’re saying no to being able to take a vacation. You’re saying no to insert whatever thing is a part of the reason that you created the business for in the first place. Okay, but when we look at the CEO, and we like to identify her as this boss, CEO, this boss. CEO, knows the value of the business is in systems. How do I create a process that is so good, that is so detailed, that my team can deliver the same incredible results, or even better than me every single time? That’s the mindset shift. Okay, so let’s dive into some of these fears, because I know that that is the the thing that’s paralyzing us right now, no one can do it as well as I can, all right? That’s probably one of the biggest, biggest fears, and you might be right. You might be right at this point in time, no one can do it as good as you, but your job is to pour into your team and develop your team with the intention of making them better than you. And that’s, you know, side note. That’s where the personal development comes in. Because we like to be the best. It feels good to be the best, right? You’re You’re always taught to be the best version of yourself. And now, if we’re trying to make other people better than us, that feels weird or off, but what we’re trying to do is make the best business right, make the best experience for our clients, and that means that we can’t do everything all ourself. So when we move into systems and how we’re going to create that we have to look at, we have to look at how we’re actually going to break down the details. And if you have not done that before, then start to think about that now.

That’s going to be part of your homework this week, when you’re going through. And I want you to ask yourself, like, yeah, you might be doing everything, and you might have the capability to do everything really well, but when you are overworked and overwhelmed, you are tired, are you actually giving every single patient 100% or are they getting 70% it answer that yourself, right? You don’t have to share that with anybody, but really look in and say, Did I give every single piece of myself to that patient? Was I fully present with them, or was I thinking about what I was going to make for dinner? Was I fully present with them, or was I thinking about the inventory that I needed to order. Was I fully present with them, or was I worried about the phone that was ringing at the front desk while I was in here with the room and thinking about that potential client or patient that I missed? Okay, now, if we hire a provider and train them. Maybe at your best you’re at 100% and at their best they’re at 85% because there is, you know, value in time and experience in our space. You’ve got to get your hands on people to be able to get that actual experience, and many of you have been in the industry 10 plus years, it’s a lot of time. That’s a lot of value, that’s a lot that you can’t learn from a book. But if we can get that new provider up to even 75% if your overworked and overwhelmed self was only doing 70% you’re still doing you’re still doing better, right? So think about it in that way.

Think about it in the experience of the patient, and so your team can absolutely learn your standards, but only if you are creating the system for them to follow. All right, so fear number two, I’m going to lose the relationships with my clients. And this can be really important. This can be the fulfillment aspect of our job. When we build those deep relationships, you have the patients that are bringing you holiday gifts, you’re having very deeply connected, emotional conversations, because the just because the nature of our relationship, we are supporting them. They’re telling us the thing very vulnerable conversations, there’s a deep level of trust, and we realize that you know not every single person that’s on your table, but there are a good number of people that you form genuine, deep relationships with. And if you get out of the room, and if you start delegating things, you’re going to fear that you’re going to lose those relationships, relationships of people that have been with you since you started. They know you. They ask for you. And the thought of someone else being their point of contact feels like you’re handing off something precious. But I want you to reframe that process again. Your focus is pouring into how do you make your team better than you. You can still check in with that patient, you can still send them an email or a text. You can still talk with them when you see them on the schedule. It’s a shifting relationship. And you know, I have, I have a lot of friends right now that are in different stages of parenting, and my kids are young. They’re five and eight, and a lot of I have another girlfriend who her kids are teenagers, and she’s getting really worried about the transition their own I think next year is the year that they graduate. One of them graduates, and that whole identity that she has had around being a mother, and what does it look like when my kids graduate and and I think a lot of parents go through this of like that transition of, is the relationship going to be different, and are we mourning the loss of like this season of life with our children? And I mean, I even talked to my therapist for a long time about this, this topic of, you know, the their childhood seems to be fleeting and going so quickly, and how do I make sure that I’m staying present with all of it. It’s very similar to the same fear that we’re talking about here in the practice. It’s like the relation. The relationship doesn’t mean that it has to be over. It’s just shifting. It’s taking a different shape. It’s taking. Different focus, and that might, it might end up being better. It might end up being different, but it’s it’s just shifting the way that it is, but the relationship is still there, and if you put the work into it, because we cannot take relationships for granted, whether it’s with our family, whether it’s with our friends, whether it’s with colleagues and team members or whether it’s with strategic partners. Relationships need to be nurtured. They require work, and so if you are just aware of that, and you put attention and focus into ensuring that the relationships with your patients and clients are still there and are nurtured, and they know how much you value them and want to make sure that they have a great experience. It just changes shape. It just changes shape. Okay? So it’s a really, really important aspect to remember, all right, fear number three, it takes more time to train than to just do it myself and listen this. This might be true for a month, okay, but what we are looking at when we look at our business, is that a business is a marathon, not a sprint.

And so yes, for one month, it might be faster for you to do it yourself, but if you are stuck doing it yourself every single month, think about the hours upon hours that you are losing by doing this task that could be passed off to someone else. Now, in our growth factor program, we we typically start it off with a time tracker, and it’s kind of a tedious exercise. We track everything that we’re doing every 15 minutes for an entire week, and we break it into what is actual work time. What is fun? Do we have any fun in our life? What is administrative work at home, like laundry, cleaning, you know, things like that. What is quality family time, and what is self care. And so we break down these different categories, and we’re identifying what we’re doing, and we’re the spreadsheet that we have takes the percentage of all of these and really breaks it into like, wow, you spent this amount of time on household items, or you spent this amount of time, this percentage of your week was on this particular thing. And so it really glaringly shows you where you’re spending your time. And we go through and then we highlight and we look at like what can be passed off. And if we can free up 10 hours a week from your schedule, and you could dedicate 10 hours a week towards systemizing your business, or 10 hours a week towards learning a new skill, or 10 hours a week towards leadership development or training your team. Think about how things like that would compound. So there is an opportunity cost for every single thing that you do, meaning, if I stay handling these tasks that someone else actually could do instead of little by little. And I don’t want you to rip the band aid off, right? I don’t want you to delegate everything all at once. I want you to understand how something works. I want you to create the system, and then I want you to delegate it to ensure that it goes smoothly, so that we are not, you know, causing additional problems down the line. All right, so that’s a really important thing. And side note here, a lot of times people will see that there’s problems. They don’t know how to do it, and they think that just hiring is the problem. Is the problem, and they hire, and then it turns out badly, and it reinforces their beliefs that it’s just better if I do it myself. But instead, the problem is that there was no system there for that person in the first place they came into a new business, something that you intimately know and you just expected them to thrive? No, you’ve got to set them up for success. You’ve got to develop them, you’ve got to train them. You’ve got to give them the step by step system that you want them to follow. That’s how they’re going to thrive. Okay, systems equal freedom. I’m going to say that over and over and over again.

All right, let’s dive into fear number four, and that is that my team will mess it up and hurt my my reputation. Yeah, your team’s gonna mess up. They will, and so will you. You are human. You are human. Mistakes happen. In and the best thing that we can do is acknowledge forgive and find a solution that it doesn’t happen again. Okay, so acknowledge forgive and find a solution that doesn’t happen again. And most importantly, forgive yourself. Give yourself some grace, because you will mess up, you absolutely will mess up on something. And the point is not that you mess up, it’s how you handle it and how you prevent that particular misstep from happening again in the future. I like to call them areas of opportunity. So if there’s a mistake, I always found a new area of opportunity in my business that I can clean up, that I can fix right so most mistakes, most mistakes, are not going to be a huge deal. They are something that can be fixed with clear communication, with a genuine apology if you do something incorrectly, right? But if you are able to have clear and direct communication, then you can solve that problem and then and put a system in place to ensure that it doesn’t happen again. Okay, so if you’re in business long enough, you’re gonna get a negative review you’re going to do, you’re going to have a mistake. It happens. It’s not a question of if, but when. The real skill is, how do I handle that, and how do I ensure that I’m learning from every single thing and making it better so that it doesn’t happen again? Okay, so we’ve talked about the fears. Now I want to talk about the mindset shift, and this is why personal development is such a huge part of entrepreneurship.

Oops, sorry. There was a little notification that scared me there. That’s what happens when we record things live. Okay, so let’s talk about the mindset shift. The limiting factor is not tactical. It’s not, I don’t know how to delegate. It’s, it’s the story that you’re telling yourself about what delegation means. So instead of saying, if I’m not doing everything myself, I’m not really running my business. And this is this may sound silly to some of you, but we, you know, a lot of what we do is help CEOs get out of the room so that they can step into the spa CEO role. So we help them get out of the room. And once they’re out of the room, and once they have their manager delegating everything, they don’t know what to do. What am I supposed to do? I don’t feel useful. My team doesn’t need me. I have no idea what to do as the CEO. There’s a whole job description of what you should be doing as the CEO. But if you’ve been in that operator role, you only know task base. You don’t know the higher level, visionary relationship, building aspects, team, development, aspects that you should be doing as the CEO. But this is a common thing that happens when we get a provider out of the room. If I’m not doing everything myself, I’m not really running my business. I don’t know what’s going on. I don’t have control. My team doesn’t need me. All of these things are normal fears, and it’s all about switching that story that the business has been created, the culture of the business is there because you created it. All right. So you’ve really got to be be able to identify that. If you’re telling yourself, I should be able to handle this myself. Start to tell yourself, building a team is not a weakness. It is the only way to scale.

All right, so whatever your belief is, reframe it into something positive with Team, this is non negotiable. So if you want to grow past 2530, 40k, months and beyond, you’ve got to shift your mindset. You’ve got to add a team, okay? Because there’s a certain point you’re going to hit a ceiling, and there’s only going to be so many hours that you can work. That is how we scale and grow little by little. Again, we are not ripping the band aid all off at once, but step by step, milestone by milestone, all right, systems equal freedom. I want you to remember that when you have a documented process, when you have templates, when you have scripts, when you have clear expectations, when you have clear training, it’s not restricting your creativity. It’s not. Restricting your client relationships. It’s creating the foundation that allows you to focus on what actually matters, pouring into your team, deepening the relationship with your clients. So think about Starbucks, right? Starbucks can hire a high school kid that maybe it’s their first job, and because they are so systemized that high school kid all they have to do is be good at following instructions. All right, that’s because clear systems and SOPs exist. So you don’t need to have the same level of systemization as Starbucks does, but you do need enough processes that someone other than you can do different tasks within your business.

Okay? And we’re going to Little by little, increase those. So what I want you to do is take one action this week, commit to one thing, not 10, just one, one thing that you’re going to focus on, something that you are not delegating yet. I want you to decide what it is, and I want you to create the system and start delegating it to your team, perhaps your front desk, if you have a virtual assistant, if you have estheticians that have open spots on their schedule, take that thing clearly communicate it. Create the step by step system and delegate little by little. All right, I want you to document. I want you to adjust based on the needs, and I want you to celebrate, because if you can do that, then you just have to build on that, little by little by little to build a systems based business. Okay, so thank you for being here with me today. Live. I hope you guys liked it live. We’ll see how it goes. I think it was fun, except for my little notification.

But other than that, it’s been really good. I appreciate you. I’m grateful for you, and I hope so much that you do this delegation, that you start to systemize for yourself, it is the key to building a systems based business that gives you the freedom that you desire, the benefit from entrepreneurship. All right, my dears, thank you so much. I appreciate you, and I’ll catch you on next week’s episode.

Read More
EP 470: From Burnout to Balance: Why Your Spa Business Needs More Feminine Energy (with Dr. Neeta Bhushan)

The Leadership Shift Every Spa Owner Needs: From Hustle to Heart

If you’re in treatment rooms four days a week, checking Slack before your feet hit the floor, and leading team meetings with frantic energy, this episode is your permission slip to pause.

Dr. Neeta Bhushan joins me to talk about something most spa owners don’t realize is sabotaging their leadership: leading exclusively from masculine energy. And before you think this is about being “soft” or “less driven,” let me be clear. This conversation is about becoming a more effective leader, making better decisions, and building a team culture that actually thrives.

Why Masculine Energy Alone Isn’t Sustainable

Most of us started our businesses leading with pure hustle. Go mode. Do mode. Get it done mode. It’s the energy that helps you open the doors, book the clients, and push through the hard days.

But here’s what happens when you never shift out of that gear: you walk into your spa with chaotic energy, you react to problems instead of responding strategically, and your team feels the stress radiating from you before you even speak.

Neeta describes it perfectly when she talks about the frenetic energy of thinking, “If I don’t get everything done, I’m behind.” That constant state of urgency? It’s not leadership. It’s survival mode.

And your business can’t scale when you’re leading from survival.

The Five-Minute Ritual That Changes Everything

One of the most practical takeaways from this conversation is Neeta’s approach to nervous system regulation through ritual. Not hour-long meditations or complicated routines, but five minutes with intention.

For Neeta, it’s chai. For you, it might be something else. But the concept is universal: before you dive into the chaos, can you create a moment to ground yourself?

When you lead from a grounded place instead of a stressed place, everything shifts. Your tone with your team. Your ability to problem-solve. Your capacity to think strategically instead of reactively.

The feminine energy Neeta talks about isn’t about being less productive. It’s about being more present, more intentional, and more effective in everything you do.

What This Looks Like in Your Spa

Neeta shares practical examples that any spa owner can implement immediately. Dance parties before team meetings. Taking five minutes for yourself before opening the schedule. Creating rituals that signal to your nervous system: we’re okay, we can slow down, we can lead from clarity.

And here’s the thing—when you model this for your team, you give them permission to do the same. You create a culture where people aren’t just surviving their shifts but actually showing up grounded and ready to serve clients well.

Why This Matters for Women in Their 40s and Beyond

If you’re navigating perimenopause, dealing with hormone shifts, or noticing that your energy isn’t what it used to be, this conversation also addresses the reality of leading a spa business while managing your own health.

Neeta talks about the importance of being keenly aware of what you’re putting into your body, how you’re managing stress, and what rituals support your nervous system during this season. It’s not just woo-woo wellness talk. It’s strategic self-care that directly impacts your ability to lead, make decisions, and show up as the CEO your business needs.

The Invitation

This episode isn’t about adding more to your plate. It’s about giving yourself permission to pause, to lead from a grounded place, and to recognize that the most powerful thing you can do for your business is regulate your own nervous system first.

Because when you’re grounded, your team feels it. Your clients feel it. And your business benefits from it.

Tune in to hear the full conversation with Neeta, including her journey from cosmetic dentist to founder, the story behind Chai Tonics, and why rituals are the secret weapon of effective spa leaders.

Resources Mentioned in Episode #470: From Burnout to Balance: Why Your Spa Business Needs More Feminine Energy (with Dr. Neeta Bhushan)

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

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IG / @addoaesthetics

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Well, hello, my dears, and welcome to another episode of the Spa Marketing Made Easy Podcast. My name is Daniela, and if you’re new here, I want to welcome you to our community. We talk a lot about marketing systems, operations, leadership and entrepreneurship, but a big piece of success in all of these areas, the thread that ties everything together is personal development. It’s taking good care of yourself so that you can show up as the best version of yourself. You don’t want to operate your company from an overworked and overwhelmed space. If you’re doing that, you can’t think clearly. You react to situations rather than responding to them. Instead, you want to lead your company and your team towards the directions of the goals that you have set for yourself.

You don’t want to get stuck in this like hamster wheel cycle that happens when you don’t take good care of yourself when you don’t show up as the best version of what you are truly capable of. And that conversation how you do that, that’s exactly why I invited back one of my favorite humans, dr, Neeta Bhushan. Neeta and I were in a pure form to mastermind several years ago. We became close during that year, and we’ve stayed in touch since. And I invited her on to talk about self care, to talk about rituals, to talk about pausing, and how to do that when you’re a busy working mom and or entrepreneur wearing every single hat in the business. So I’m going to go ahead and read her bio, and then we will jump right into the interview. Dr Neeta Bhushan is a TEDx speaker, former cosmetic dentist and a world renowned emotional health advocate. She’s the author of multiple best selling books, including her five time award winning title that sucked now, what endorsed by Jay Shetty as the founder of the global grit institute dedicated to helping people reframe life’s toughest moments, and the Dharma coaching institute a leading organization training coaches and becoming the highest version of themselves. Neeta is a transformative force in personal development. Neeta has shared her thought leadership on grit, resilience and emotional well being on international stages and as the host of her top rated podcast, the brave table, her expertise has been featured in Forbes, ABC, NBC, CBS, Grazia, ok magazine, Verve magazine, and toddler after realizing how unfulfilled she felt running her multi million dollar dental practice, NIA embarked on a life changing journey across 45 countries, studying the intersection of human behavior, ancient wisdom, Eastern philosophy and therapeutic psychology. This deep exploration combined with her personal experiences of overcoming adversity, including being orphaned at a young age, surviving an abusive marriage and navigating profound loss, has shaped the powerful message of resilience that she shares with the world today. Neeta lives in Dubai with her husband and two children. She’s an incredible human. She’s one of my favorite humans, and I hope that you enjoy this interview with her. All right. Miss Neeta, welcome back to the spa marketing Made Easy Podcast. I’m so excited to see you. I’m so excited to have you here, and I just loved our pre show conversation, and I wish I would have recorded that. But this episode, I really wanted to bring you in, because for me, when I look at you, we’ve known each other. We’ve been in each other’s world for a couple years now, I don’t know, maybe five years now, yeah, today, the day that we’re recording, it marks three years of that suck. Now, what of my book? So really, yes, and when you came, you came to the launch. So it is so crazy three years.

There’s all these different chapters that we have in life as humans, as women, and you know, you like where I was going is you started with a as a cosmetic dentist. You were in the esthetic space you moved into coaching. You then became an author, as we talked about, that sucked. Now, what? Which, by the way, I gave my mom the book for Christmas, and she’s like, listening to it on Audible, like, on audio, and she’s like, Oh, this lady isn’t I was like, that’s one of my good friends. And she’s like, she is so good. So I was like, Oh, I’m gonna make sure that I tell her that. Thanks, Auntie.

But you have now moved into I was so proud of myself that I got the chai talk. Oh, my goodness, I have them here both. Of them, I’ve got my Chai here, and for me, this is my moon cup, yes, because it’s my reminder to stay focused on the feminine. But you created this company that it’s not just Chai. I mean, Chai is so much of who you are and what. Like, every time I would come to your house, we would make Chai. That was like, what we would do, we would have the rose petals. It was like this whole vibe that I loved so much. It was a whole ritual. It was a ritual, yeah, and I think it’s, it’s kind of, I mean, in the, you know, in the traditional Ayurvedic culture, Indian culture, anything that we do as a ritual, you know, and obviously, when you and the whole idea for rose petals, or any sort of intention behind what you’re doing is, you know, the adornment is the intention of, okay, how? What am I going to fill my cup with, literally? Is it going to be positive words or a mantra, or something that, really, you know, speaks to me in the in the way that I need it for it to land for me today, and it’s only for me, not for you, not for anybody else. But what does it mean to you, particularly for, you know, the time of the month that you’re doing this for, or just the seasonality of where life is. And I think that, you know, these types of things, rituals and times and moments in our life can be so sacred. And for me, this was a sacred homecoming for many, many years since, you know, obviously, as you know, I lost my parents when I was young, and the one thing that kept me really just coming back home to myself was a ritual of chai. And then, of course, in the throes of early motherhood, when I wrote my book, that sucked. Now, what the only thing that could keep me sane during all the craziness of, you know, motherhood, you know, serial entrepreneurship, writing a book, all of these things, moving, you know, cross country, to a different home, in a different city, in a different state, and then, of course, doing it, not even cross country, not moving across the world, subcontinent, continents. I think, because we just did that a year ago, and we’ll get into that a little bit, it has always come back to the ritual, you know. And I think so many people talk about their meditation rituals and, you know, going to the gym, all of these things.

But what if you don’t have that time because you are super busy and you have things going on. It’s not even super busy. It’s like there is something that you can only understand, the chaos of the mornings. Wonderful chaos, the best chaos, but the chaos of the mornings when you have small children like you, if there’s so many things, anything can happen. Anything can happen between six and 8am and so, and all of it can happen between six and eight. So you never know. And so the idea of, like, I’m going to meditate and I’m going to cold plunge and I’m going to exercise and I’m going to do all these things you could get pooped on or vomited on, or like, God knows what, and it’s all just totally normal, totally normal. And you’re just like, I’m gonna roll with the punches. But you know what? You know what they cannot take away from you.

You can not, yeah, and you can have your chai and, and here’s the thing, you know, the reason why I think I’ve always been a health nut as well as you know, I mean, obviously, you know, losing both of my parents to cancer, losing my brother to, you know, an asthma attack, I think that I was just primed from a young age to just say, Okay, what is going into my body? And I’ve, I’ve been so, I think, well, and being a doctor too, like that, well, and then adding on to the mix of just like, add on, add on, add on. You know, you can’t take the girl away from from her medical training. So, I mean, I wanted something that was going to feel good in our bodies, in our nervous systems and and that was kind of the place that I arrived at even writing the book, and, you know, getting burnt out from the book, doing 200 plus, you know, interviews for the book, doing a whole book tour in several different cities. I mean, it was a beautiful time. And of course, the book reached, you know, 10s of 1000s of people. And but you know, at the end of it, I was burnt out. And, you know, we can talk a little bit about just the the idea of burnout and how badly I needed ritual for myself. And while chai and the making of the chai, the sacred moment of the five to 10 minutes, you know, even if the kids are screaming in the background, I always had.

That was my meditation. And I know some people have their ritual of coffee, you know, the aroma, smelling it. And of course, in the ancient cultures, of the Japanese cultures, of the Chinese cultures, the Indian cultures, they all have this reverence to a tea ceremony, which is, you know, this metaphor of, you know you’re, you’re brewing the hot water, you’re steeping the tea. You’re, crushing the herbs, you’re pouring it in a cup. I know we don’t have that much time, obviously, because a lot of us do have so many things, but I wanted to make it sacred. Okay, how do we do this without getting all of these things? But this is a metaphor to take five minutes out of our day to have something, and I kind of call it an upgraded Chai, because it has all the adaptogens, and the one that you know you’re drinking has its focus flow. So it has lion’s mane. It has Brahmi for mental clarity. Lion’s Mane, obviously, is a neurotropic supports, you know, neuroplasticity, as well as saffron for mood, which obviously there’s so many studies for and then it actually tastes like Chai, and it’s vegan and it’s only one gram of sugar. So I’ve taken out all of you know, kind of the messiness and the grunt work, and I wanted to make it super easy for women to literally come back home to herself, so that she can carve out that five minutes or 10 minutes to just pause and reset her nervous system and pour back into her before she goes on with her day.

I think it’s such an important conversation to have for women who identify as kind of leading with the masculine when you’re that type A personality, when you are like, go getter, hustle like you want all the things, and you’re smart and focused and committed, and you have all of this.

But it’s so it wasn’t until, I think it was when I turned 40 that I really started to become aware of the feminine and the masculine, and like, how I had been leading up to my up to 40 with only masculine, so I was, like, severely out of balance. And it’s my natural state to be like, something needs done. Like, I’m gonna go, just do it. I’m not gonna, you know, like, I figure it out, and I like that about myself, but I also know that, like, everything needs to be in balance, and there’s beauty in being able to receive and there’s beauty in just knowing, like, I Think it impacts our leadership in our companies, how we engage with our team, and so for someone who leads with masculine creating, it’s not like you have to become a different person, but just like you’re saying, you create these times and spaces for you to actually pause and reset the nervous system, because if you do wake up, grab your phone, start checking, Slack, go.

You know you’re running downstairs, there’s, you know, kids running around everywhere. You’re going to lead into the start of your work day with like chaotic energy or stressed energy, instead of coming from a grounded place, your default is going to be, like, if a problem comes up, you’re going to be in, like, grumpy or angry, or, Why did this happen, instead of trying to understand the bigger picture and be able to solve that problem in a better way? Oh, 100% and I feel like you’ve just kind of, you know, hit the nail on the head when, when you’re sharing about the grounded energy. And I think it’s so easy for us to just kind of be in go mode, because the masculine energy is the Go mode, is the doing mode, is the let’s get it done mode. And it’s like, okay, let’s, let’s slay the day. Whereas the feminine energy is more so this, you know, it’s the soft power, it’s the it’s the being. It’s the, you know, kind of observing and just being present and seeing, okay, what? What else can I create? And, you know, it kind of is reflected in taking that pause. Well, if we’re leading with our masculine we forget to take that pause, because we think, okay, if I don’t get all of these things done, if I don’t do everything that’s on my to do list, then I’m going to be behind. I’m not going to, you know, be able to serve my team, etc, etc. And it’s this frenetic energy, you know, for lack of a better word, of this, like angst and anxiety, that’s like leading the day, versus Okay, I’m gonna have, you know, I know you love the rose ritual. I’m gonna have the rose ritual. And it is this feminine. I call it the nervous system reset in a cup, because it’s so beautiful. It’s pink, it’s floral, it’s, you know, it’s, obviously, it just reminds me when I’m leaning in. Masculine, especially in the middle of the day when I don’t want heavy caffeine.

This has, you know, green tea. It has all of the adaptogens in it that really supports calm and just taking a rest in our day. However, it’s also that kind of time where you’re like, Okay, I am going to pause and remember that I can actually be for five minutes and then I can go and slay the rest of my day. And to your point, can we remind ourselves to actually lead with our feminine and how much better our team members and our families can benefit because of that? So tell me about that journey with you of learning how to lead with your feminine when you know, from the like dental era to the coach era to the book era to now. I mean, like I feel like, as we age, we just get better and better. I love a woman in their 50s. They’re like, my muse right now. I love women in their 50s too. I’m like, Oh my gosh, you’re my spirit animal. You know? I think there is this, there is this idea of, you know, I I have so much more reverence for spaciousness and time. And, you know, I think there’s this discerning factor of, okay, what’s, what gets to be on my plate, and what, what doesn’t, I think, as someone for myself who’s always led in her masculine and, you know, it hasn’t been until having children and multiple to really say, okay, and that’s one of the reasons why I wrote the book. And of course, from that really birthed this idea of becoming a you know founder, again, in a full CPG, you know, consumer product, good business that’s completely different than, you know, starting a coaching enterprise, a coaching institute, you know, Coach Training, business, altogether, speaking, etc, writing. And, you know, I think, though, to challenge yourself and to try, you know what I mean, like if you just keep doing the same thing that you’re good at over and over, like your brain, you’re not like building those brain muscles. I think it’s amazing You’re so right. I, you know, I recently spoke to a VC, and he’s like, Neeta, with all the things you did.

And hopefully this adds value to, you know, whoever needs to hear this today. But, you know, sometimes being a multi hyphenate, it’s, it’s, he was saying that you’re actually a builder, and that’s just who you’ve always been. You’re, you’re a builder. And then you take it to a certain point. And because he’s a VC, and he invests in a lot of these, you know, startups, and early stage startups, that there are certain founders who they take it to a certain point, and then they hand it off to, you know, the team that manages it and runs it until they want to exit. And so it’s interesting, because for me, I get really excited about projects, and that really fuel me. And then, and I’m in this build mode, and this going mode. So it’s very much in the masculine. And so to your point, your question of, how have you been able to manage the feminine? Honestly, in my early we were talking about early, early, early back, way back when, you know, before kids, and when you’re in your 20s and early 30s. I was just, you know, in the Go, go, go. And I think it’s taken many iterations of being burnt out, you know, health scares or health situations, obviously, you know, and recognizing that you know what my my nervous system needs more prioritization, and so I think becoming smarter and more wise in my 40s, it’s a whole new game, because now I was just sharing with another group that I was speaking with today, I have my playlist of of the songs that really turn me up out on whether it’s my 90s Hip Hop playlist, whether it’s I have an amazing 90s Hip Hop playlist, whether it’s a Michael Jackson, whether it’s Whitney, Houston, I don’t care, you know, some EDM, whatever it is, I will just turn it on. And if I’m having a slump in the day, especially with my Chai, I will have it and I will sip it, and it will be the most loaded dance party.

It’s a kitchen dance party. It’s a kitchen dance party. And you dance parties are the ultimate mood lifter. Ultimately, they are the best. And you know, I’ve done it with my teams, and it’s great. And if we’re having a team meeting. And you know, I challenge this to whomever has not had a dance party on their team meeting. Just start the call with a song. I guarantee you everyone and play the song for the three minutes, the full three minutes, and dance it up and do what you got to do. But I guarantee you the mood of your team meetings will fully change. You will fully shift. The energy will fully shift. And because you are more in your feminine and, and because we’ve dropped into our heart, or because we’ve gotten, you know, we’ve got the energy shaken up in our bodies, oh, we’re coming more from a grounded place than more from this, like logical headspace and, and it just, it just shifts the energy. So I am such a big believer that if you can, I highly recommend carving out those spaces where you can add more of, you know, the feminine side. So it’s, it’s adding things like dance. I there was a time where I put a you know, pole in my in my garage.

I remember, because I wanted to, and this was not for anybody else but myself. This was for me to get more into my feminine. And then I realized that pole dancing is actually not feminine, because you have to, like, you have to be very strong, yeah.

I mean, it’s a huge workout. Masculine, I want to do belly dancing. Have you ever done belly dancing, right? Of course. Oh, yeah, oh, of course. It’s, that’s like, my next. That’s my next. You know, adventure is belly dancing. Oh yes, I think, I think that’s a okay, you and I both. That would be great. So tell me what your vision or your focus is as you’re building Chai tonics like, what is the, you know, when we’re looking at coaching or when we’re looking at, you know, business education, being an author, these different types of things, there’s a very clear focus or message or mission that you’re trying to accomplish. And this is a completely different business model. So going into this, how are you thinking about, like, the impact that you wanted to make for the end user?

Yeah, well, you know, first and foremost, this is, this is your chai, but upgraded, you know, I wanted to not necessarily compete with Starbucks, I feel like, but everybody knows, you know, Chai or Chai lattes, and there hasn’t been something that is, you know, not the sugary, syrupy that are sort of guys that are, yeah, it’s so sweet. It’s so sweet. And it’s funny, because we pulled in our pre launch, we pulled about 500 people on, you know, what kind, what kind of chai they like, and not just people from the diaspora, like everybody, like whoever drinks Chai, like why they like Chai or why they don’t. And there were a lot of people who said, I don’t like Chai because I’ve tried it and it’s so sweet, and I’m like, okay, that’s just not Chai. You have not tried Chai. If it’s like a cinnamon, sugary, syrupy bomb, it’s just that’s just not Chai. And so I wanted something where, of course, you have all the grounded spices, like the cinnamon, the cardamom, the ginger, the fennel, which is great for digestion, it’s great for, you know, Ayurveda has been around for 5000 years. It’s the oldest science, and it supports our nervous system, it supports our gut, it supports our glow. So I wanted to be able to use that. But also, you know, the main mission is to teach women in every season and stage an era of her to come back home to herself, to come back home to a ritual and a ritual that’s easy, a ritual that’s great for you, a ritual that reminds you that it’s a hug and a cup, a ritual that takes five minutes. So yes, to you know all of the things that’s really holistic, wholesome and great for not just you, your body and your nervous system. It’s vegan, you know, it’s powered by coconut milk. The focus flow has MCT oil, so it’s great for brain fuel. So not only did I want to make a really amazing, beautiful, holistic, clean, you know, product without any of the artificial ingredients and or any natural, quote, unquote, natural flavorings that has endocrine disruptors in it. But I wanted to make something where it is a ritual to come home to ourselves, because in this day and age where we are, we have so many things on our plate where there’s just all of the to do’s, can we actually give women permission to pause, and that is my mission. I feel like it’s always been that underlying mission with everything in the through line and all my work is to, you know, obviously I love bringing people together. I’ve been doing live events in every single aspect of my life in the last decade of doing, you know, coaching and. Writing and Speaking, and that’s the beauty. I mean, you, you’ve come you’ve stayed at our home, you’ve seen kind of just, you know, the gatherings. And I wanted to make this in a way, Chai as a way to have that circle with other women, you know, whether it’s in your own home, whether it’s with your team, but also as a way to connect with other people. Because, you know, that’s that’s the human element, right there.

One of my favorite things to do whenever I’m on a trip with another woman, and we’ve done this before, is the walk and talk, right? Like you go for your morning walk, and I feel like the best conversations happen during the walk and talk, and if you’re not in a like, the other time that the best conversations happen is when you’re having a chai or having a like, let’s have a coffee, or let’s and with we bought a farm. I don’t think I told or did I message you, yeah, we bought a farm.

You bought a farm. Oh my gosh, I’ll tell you about that after but Christy on my team, her family came down to the farm, and our kids are great friends, and I adore her and her husband, you know, on a personal level as well. And my favorite moment from that whole weekend was 20 minutes that she and I got to have some alone time. We sat on the porch, we were overlooking the water, and we just had the chai. And it was like such a deep, connective moment. It was the rose ritual. I put the rose things on the top. She loved it. That was the reason that I got the idea to get everybody the chai as a as a gift, to pause and have those moments, those because we don’t have them as much, you know, because women are working or we’re you know, a lot I know, I’m sure this is the case for you, but a lot of my deepest, closest friendships are not in close proximity, right? Yeah. And so I have women that I’m in in, you know, deep friendship with, but I only see them once or twice a year, right? And so when you get that 20 minutes to actually sit with them and have those conversations, and feel seen and see them. It’s such a connection point that is so so vital. And I know for me, coffee is my ritual in the morning, but I got rid of the afternoon coffee, and I’m drinking this. And for me it’s so important like again, turning 45 this year. I think anybody in their 40s, if you’re dealing with perimenopause, or any of those types of things like you really have to be aware of your sleep, your exercise, what you’re putting into your body. I feel the best I’ve ever felt and but I’m also, like, keenly aware of the foods that I’m eating, the exercise, the like, extremely limited alcohol, which are all like, that’s what works for me. And figuring that out, you know, no and actually, because you’re loving the rose ritual. I mean, Rose ritual has shit over in it, which is really supportive for postpartum. It’s great for pregnancy. It’s great for fertility, and it’s also great for perimenopause and menopause, because they the the Ayurvedic herb Shatavari is great for just women’s hormones in general, and so. And then it also has holy basil, which is like the anchor of if you go to anybody’s house in India, they will always have a Tulsi, or holy basil plant, just from a spiritual aspect. It literally grounds the energy of the home. And so we put that in the Rose ritual to help ground the energy of you. So it’s no wonder that you are going to have this grounded, sustained energy. Rhodiola is also great because it, while it’s activating, it gives you that you know kind of sustained energy. So you can have it in the middle of the day without having this like crazy crash. It’s not going to keep you up at night. So yeah, it’s a nice little it’s a nice little treat.

I have a question, as a non Indian person, isn’t Chai

just the Indian word for tea, or is there something that’s different, because there’s so many different types of teas. Yeah, like, but when I think of chai, I think of this like a particular drink. But isn’t it all tea? Please educate Yes.

So when you say chai tea, okay, so this is we’re gonna school. Everyone. We cannot say chai tea, because it’s just Titi in you would just be saying Titi. But for any, any, for anybody from the diaspora, traditional Chai, and there’s different names for Chai, you know, there’s karak chai, there’s, there’s all different kinds other Chai, which is Ginger Chai, elaichi Chai, which is cardamom Chai. And so you’re absolutely right, it just means tea. But when we’re thinking just the word Chai, of course, it’s always associated with a lot of the the herbs and spices. And you know, I like to call it the upgraded Chai, because it’s obviously with adaptogen superfoods that really support our nervous systems and, you know, our focus and our energy, but, but yeah, so I’m glad everybody is getting a masterclass on Chai. Thank you.

All right, so for our listeners that want to learn more about Chai tonics. Want to follow. You want to follow the brand. Where can we send them? Yes.

So if you are curious, definitely try tonics. You can follow our journey along. If you would like to carry it. At the spa, we have a wholesale deal at Fair, which is F, A, I, R, E out there we know all Yeah, on fair. A lot of spot people love our products on fair, and so you can get wholesale deals there, as well as try tonics.com we are on Shopify, and we are soon going to be on Amazon. So wow, that’s exciting.

Yes, thank you, Neeta. I love you. I’m so glad that for this next chapter for you in business, and it’s going to be incredible.

I’m super excited. I’m super excited. I mean, this is the whole the whole idea is to, you know, come back home to yourself in one way or another. So if I can leave anybody with, you know, whatever is going on in life, I hope you find that thing, whether it’s shy, whether it’s, you know, some sort of practice for you. I mean, it’d be great if it’s shy, but if it’s something else, just find something that you can come home to you at the end of the day.

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EP 469: Why Being the Mayor of Your Town Is Your Best Marketing Strategy

Trust Isn’t Built on the Treatment Table. It’s Built Before They Walk In.

Here’s what most spa owners get wrong about marketing: they think the sales process begins during the consultation. They believe that if they just explain their services well enough, educate perfectly, and show enough empathy, the client will say yes.

But what if the real work of client conversion happens long before they ever book that appointment?

In this episode of Spa Marketing Made Easy, media strategist Beth Nydick joins me to talk about something that makes most spa owners uncomfortable: being visible. Not just posting on Instagram visible, but actually showing up as the face and voice of your business in your local community.

Beth’s philosophy is simple but powerful. When clients arrive already knowing who you are, what you stand for, and why you do what you do, the consultation becomes effortless. They’re not questioning your credibility or comparing you to three other spas. They’re ready to trust your recommendations because they already invested time getting to know you before they walked through your door.

Why “Being the Mayor of Your Town” Changes Everything

If you’re thinking, “Daniela, I’m an introvert. I hate networking events. I don’t want to be on camera,” I hear you and I totally get it. But here’s what Beth and I both learned: you don’t have to be an extrovert to make this work. You just need to find your platform.

Maybe it’s not the Chamber of Commerce mixer. Maybe it’s hosting intimate events at your spa where you control the environment. Maybe it’s getting on your local high school TV station to talk about teenage acne solutions (yes, that’s a real opportunity). Maybe it’s starting a podcast and interviewing other local business owners.

The platform doesn’t matter as much as the consistency of showing up and letting people see your philosophy, not just your price list.

The Philosophy Over Services Framework

One of the biggest shifts Beth talked about is moving away from listing what you offer and instead communicating why you do what you do. In any town, there are multiple spas offering similar services. But your philosophy about skincare, about client care, about results over quick fixes, that’s what makes you different.

When you’re at a networking event or on a podcast or being interviewed for local media, don’t lead with “I do facials and chemical peels.” Lead with your belief system. Talk about why you believe sustainable results require consistency. Share how you approach client education differently. Explain your standards for product quality or why you say no to certain treatments.

That’s the content that builds trust. That’s what makes someone choose you over the spa down the street.

Local TV Is More Accessible Than You Think

One of the most surprising parts of this conversation was Beth’s breakdown of how accessible local television actually is. She started on her town’s high school TV station. Not a major network. Not a big stage. Just her local high school station that needed guests for content.

From there, she moved to college shows, then local town stations, and eventually larger networks. But she didn’t wait until she felt “ready” or “qualified.” She just called and asked.

Beth’s advice? Call the news desk. Ask for the lifestyle producer. Pitch a relevant topic (seasonal skincare tips, Valentine’s Day lip care, acne solutions for teens). Follow up consistently. Do a great job so you get asked back.

If you’re thinking “but I have nothing to talk about,” Beth’s response is gold: What are you already explaining to your clients every day? That’s your content. The expectations conversation about results taking time, the maintenance talk, the product recommendation philosophy—those everyday explanations are exactly what local media needs.

The Introvert’s Guide to Showing Up

I loved Beth’s practical advice for those of us who don’t thrive in big group settings:

Find your one extroverted friend or team member who can come with you to events. Let them be the conversation starter while you focus on deeper one-on-one connections.

Remember that at networking events, you don’t have to talk to everyone. Show up, and someone will come talk to you.

Choose platforms that feel more comfortable. One-on-one interviews feel very different than walking into a room of 100 strangers.

Set a goal that’s smaller than “meet everyone.” Maybe it’s “have one meaningful conversation” or “find one potential collaboration partner.”

The goal isn’t to become someone you’re not. It’s to find the way that works for you to let your community see who you are.

From “Why Me?” to “Why Not Me?”

Near the end of our conversation, Beth shared something that really stuck with me. She said when people ask “why me?” when it comes to being visible or getting on TV or speaking up, her response is always: “Why not you?”

If you’re a spa owner who’s been serving your clients well, who cares deeply about results, who has a philosophy and standards and expertise—why shouldn’t you be the one representing your industry in your community?

The truth is, someone is going to fill that space. Someone is going to be the go-to expert. Someone is going to be on that local TV segment or featured in that article. Why not you?

The Real ROI of Community Visibility

This episode isn’t about adding more to your to-do list. It’s about recognizing that in a world increasingly dominated by AI and automation, the human connection you create through local visibility is more valuable than ever.

When you show up consistently in your community, you’re not just marketing your services. You’re building relationships that lead to referrals, strategic partnerships, event collaborations, and clients who come in already convinced you’re the right choice.

That’s the kind of marketing that actually works. Not because it’s trendy, but because it’s real.

Resources Mentioned in Episode #469: Why Being the Mayor of Your Town Is Your Best Marketing Strategy

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Hello my dearest Daniela here, and welcome to the Spa Marketing Made Easy Podcast. If you are watching this rather than listening to it, you’ll see that my intro, I am coming to you from my hotel room, which I thought was very appropriate for 2026 in general, and for this interview in particular, because in 2026 something that is very important to me, something that I am committed to, is playing a bigger game, is stepping outside of my comfort zone. And I covered that in episode 465, if you want to go back and listen to what that means for me and the things that I’m specifically doing in my business.

You can hear that in episode 465 but for today’s interview, I invited my friend Beth, who is a media strategist who focuses on teaching visibility. I wanted her to come in and share her expertise for our spa owners, for our listeners, because getting out there when we talk about being the mayor of your town, and you know, showing up at a networking event can be uncomfortable. That can be pushing yourself out of your comfort zone. I wanted to have her come on to give us some frameworks, to give us some some perspective shifts, and to give us some practical tips on how to actually do that. So it’s perfect. She’s hilarious. I adore her. We’ve been in a mastermind together for the past year, year and a half. Meet every month, and so I get to hear her expertise all the time. I’m so blessed for that. So I wanted to share her with all of you. So let me go ahead and read her bio, and then we’ll go ahead and play the interview. So Beth nettick is a former network TV producer turned media strategist who teaches entrepreneurs how to turn every podcast interview into real revenue. She’s the creator of the mike to million system, helping experts go from visible to in demand with strategic storytelling and high conversion interview frameworks, think Jersey energy producer level, precision and the receipts to back it up, from MTV and NBC to Oprah daily and Fast Company when she’s not helping clients land 10k clients from a single interview, she’s building her own TV show and reminding everyone that visibility is cute, but revenue is hotter. I think you can tell from her bio, just her type of energy and her personality. She’s so much fun, and I hope that you enjoy this interview. All right. Beth, welcome to spa. Marketing made easy. I’m so excited to introduce you to our listeners. You have so much zest for life. You have this like, incredibly dry sense of humor that I adore so much. Every time we get on a call, I’m like, What is Beth gonna say? That’s gonna make me laugh? That’s gonna make me

You’re so good for my ego.

I’m here for it. I’m here for it. So we were on a call a couple of months ago and you were telling us about a talk that you did tell me the name of your talk, pretend you’re from Jersey and get whatever the f you want.

Okay? And then I obviously was like, Beth, can you please be on our podcast? Can you pretty please be on our podcast? And because it is such a, you know, in the spa space. And I think really, like, I obviously identify with the spa space so much, but I think women in general, it’s a scary thing to ask for what we want or what we need. We are people pleasers. It’s ingrained in who we are to be a people pleaser. And that causes problems with our team. It causes problems with our marketing. It causes a lot of like we become the bottleneck in our own business. And so the premise of that talk was really about how to be bold, how to get out there and push yourself outside of your comfort zone. And so today’s conversation, we’re going to jump into some kind of tactical around what I usually call being the mayor of your town. And you know, a lot of times I’m like, You got to get out there. You got to be in the community. You’ve got to be, you know, showing up for BNI or Chamber of Commerce or rotary club or meetups, or like, whatever you can do to have that FaceTime inform real connections with others in your community, with other local business owners, with other people who are active in the community. So where do you want to start?

I think I love that that resonated so much, really. With you and, you know, and those that are listening that are East Coast girls and boys and everything in between, right? Like, there’s just a different sense of vulnerability and assertiveness that I think I just grew up with. You know, I also grew up in a house full of entrepreneurs. So asking for what you want is really but are you from Jersey? Are you from New York?

Because, okay, okay, I was born 10 miles from where I’m sitting right now. I didn’t go far, but I think it comes down to really understanding your client and also how to adjust your mindset and your thinking to know that you are the solution for their problem. I think we’re so often looking at what we can do for them versus how we can adjust how they’re thinking, so that our solution, our spa or anything, becomes what they need without us having to convince them that.

Okay, so talk to me a little bit more about that, because in Spa, when a patient comes in, we a lot like our primary focus is education, right? We are saying, Oh, you have a brown spot or a red spot, or you have lines or wrinkles, and let me educate you on the science of how we can address that, because they are coming to us in such a vulnerable state of sharing. These are the things that I don’t like about myself. And there’s so many empathetic women and providers in our industry that we want to lift women up. We want to make them feel amazing about themselves. We don’t want to be like, oh well. We need some serious talks there. We need some filler here. We need some energy based devices here, we need, you know, we want them to be like, Yes, this is it. So when we’re looking at, like, reframing, how do you position that in an industry like ours

So I always think about it from the, you know, I’m a media strategist, so I think about it from like, a media point of view. And when you’re thinking about what they need, right? You’re talking about your their off, your offer, your treatment, the promos. It’s not actually building trust, so that when they’re on, you’re on, they’re on your table, they know there’s not a question of what’s of who you are, what your credibility is. It’s all happened before they got there. Because when we allow people to see or hear what we think, how you make decisions. When you say yes, when you offer a treatment to somebody, or somebody comes in and says, I want this treatment, and you’re like, you know what? That’s not for you and for them to take your advice. So if the client is thinking, Oh, she knows what she’s doing before you’ve educated me on the table. Because to be honest, sometimes I’m like, I don’t just do what like I trust you, because I’ve already invested time and energy and picking the right person and seeing who they are, and my judgment is left up to them, and not just their services.

So when I think trust, you’re saying is built not in the consultation, but in beforehand, and which is why it’s so important for the CEO to be out there, being the mayor of the town and kind of being the face of the brand, so that by the time the patient comes to you, they’re already clear that, like, This is my place, I trust what they’re going to Share, so ultimately, making the the sales process, easier, easier construction, right?

Because media works when it does like, the emotional and a little bit of the educational work before they walk in the door, if your media explains your philosophy, your process, your standards, then the clients arriving, they’re not asking, like, can you What do you think about this? Or it’s, what do you recommend? What do you think we should be doing? And when that trust is built, the goal for media isn’t always just visibility. It actually, I think what it can do for the listeners is really ease the conversation and have fewer objections up front, so they can just ingest what you’re saying and then enjoy the treatment and be, you know, less anxiety, but also open their wallets up a little bit more, because they’re more open to what you’re offering.

So when we’re looking at someone like me, like I was telling you before that, like I am a small group kind of person. I am not someone who thrives in big groups, so it can feel nerve wracking to put myself out there and step out of my comfort zone and all of those things. So how do I how do I protect my energy? How do I get out there? If that is you know, how do I pretend like I’m from Jersey?

Two ways. So the first one is really figuring out what your platform is. If you’re like, I’m not good at a networking event at a chamber of commerce or BNI or something like that, then that’s not going to work for you, because you’re not comfortable. But when you think about being in the media, it. A one to one interaction, being interviewed for that local magazine or the local newspaper. And I know TV sounds scary, but when you’re filming TV, it feels like it’s the 10 people in the room. It doesn’t feel like it’s going out. So finding that platform, that avenue, that makes you the most comfortable, I think, is the only way to move forward, to actually let it work for you, and to being from Jersey is like, it’s terrifying. Do it anyway.

You know our podcast? You know we, we have a very successful podcast. We have over a million downloads. We’ve, you know, been doing this for a long time, and yet I feel like I’m just here talking to my computer. You know, it’s and so when I got, like, this weekend, this past weekend, I was at circadian connect, there were 500 people there, and there were so many incredible people that came up and gave me hugs and gave me hugs and like, oh my gosh, I love your podcast. I love and I was like, Oh my gosh, to me when I’m talking. And it was such a like this eye opening moment, so many of the ladies, like, shout out to everyone that came and gave me a hug. They were like, Oh, I listened to you when I’m doing my makeup or when I’m on my morning walk, or when I’m on my commute, and it’s such a different I feel so comfortable and open and clear that I can share a lot of stuff when I’m just here looking at you in my face, but when I’m in a room with 500 people, it makes me feel nervous, right?

So it’s really identifying like that comfort zone for yourself and and saying, but I do think, I do think it is important, especially in today’s day and age, with AI, with a local business, you’ve got to get some face time in your community, no matter how nervous it makes you feel right, and finding that right avenue for you, or hosting events so that you’re in control of the space, it doesn’t matter whatever it’s going to be right, it’s a necessary evil to be able to get out there and do it. So you know one of my local friend who’s like a local food influencer, but she started a podcast, and she started bringing on other small business owners in her area, because that’s how it made her comfortable to do it. So she found time to be able to create that for her. I always say like this, like if you’re thinking too much, you’re not acting enough, because if you’re acting then you’re forgetting to think, right? If you walk into that room, you’re there already, you’re going to open your mouth and talk to somebody. And I think we put a lot of pressure on ourselves in those environments, as well as to perform or to be this bigger than life, because you see the extrovert in the room. But I always think it comes back to goals. And definitely I think being the mayor, I love the mayor of your town is media. But what is your goal when you’re out there? Is it more awareness for you and your brand and your shop and your spa.

Is it you’re trying to create opportunity to bring clients in? Is it the credibility, so that people know that you’re the expert in your specialty? Instead of giving yourself this larger, right? I have to go meet people, if we can make it smaller, and talk about what we do really clearly, and have that ask which is connected to the goal really simply. I think it just makes it easier and takes some of the pressure off.

Yeah. And I think for spa, there’s kind of a combination, like we definitely want branded brand awareness that we exist, right, but we also are wanting to meet other small business owners that serve the same ICA as us, who are, you know, that could potentially be strategic partners for us, that could potentially co host events? I mean, there’s so many benefits, but that’s like, one of the toughest questions you’re like, Well, how do I meet people I you know, my kids have sports after school every single day, and I’m working a full time you know, it’s like a full time job to run the business, and so like, how am I finding the time to do these things? And I think it’s the the opportunities that happen when you have that face time, and if you are introverted, God bless. The extroverts out there that are the ones that will just come up and say hi to you and do like there. There are people there that will say, especially if you’re at a networking event like you did not have to be the busy bee that goes and talks to everybody. If that’s like not your safe space, you can show up and guarantee there’s going to be someone that comes and talks to you 100% it’s funny. You say that because I’m an extroverted extrovert, and I have friends that that invite me or buy me tickets to events so that they can go with me, because they know I’m going to talk to everybody.

See. So, you know, finding that one friend or that employee that can come with you so you can be a team, it’s just about doing it. And then once you’re there, asking for what you want ask, you know, connecting with the people having that conversation. Be able to explain yourself really clearly so they understand. And again, it’s not just about what you offer, but it’s about how you decide things, how you how you say yes or no to things, like what you think and what your expertise is. Because I think sometimes we fall forward into like, what are we’ll talk about what the expertise is, and not our philosophy behind why we do it, or why it’s beneficial, or how it serves our clients.

So, like, I’ve been an aesthetician for 20 years. Here’s, you know, instead of, I believe in high quality skincare paired with energy based devices, because of XYZ, right?

Even going a little deeper than that, right? Like, what’s energy based devices? Or what’s it’s more than I just want women to feel beautiful. I want them to be able to take chances in their life and risk everything. Or, you know, be able to, like, get on stage when they’re when they want to, you know, be sick in the corner before it starts, which I feel like sometimes too. It’s not, it’s, you know, it’s everybody, yeah, I think it’s more the philosophy behind why you started the business and communicating that because in my town, there’s three big spas, and I don’t know the difference between any of them, but I met, I’ve met the owners. I know who they are and what they’re about, and that’s the differentiator for other small business owners in your area, so that they can really understand what you’re about. If everyone offers the same services, but your philosophy around why you do what you do is different, that’s going to make connections that again, we’ll get back to doing collaborations, doing referrals, people you know, doing events together, and becoming, as you said, the mayor of your town.

So let’s talk about television. Because you were saying, I know, I know. You were saying that you have like, you feel like there’s a big opportunity for local TV, for brick and mortar. And so how do you even get started with something like that? For if you’re a spa owner, aesthetician, nurse, yeah, or anything. So that’s how I got my start. At my start, I went on my town’s television station. Sorry, my town’s High School television station. You know, it was in the Facebook group, you know, looking for guests like their people are out there having those conversations. So everything from, you know, if you’re like, Beth, I’m never going on my town television. You know, whatever it is, start at the high school level. Start if you have a college near you, they all have college shows. It’s, and that’s, I would say it’s like putting in the reps before you get to the larger stations. So let’s not even think about what it could be in being on a bit on a big stage. But if you’re on your town’s High School television station, the people in your town are watching, and it’s a great place to build that. And if you don’t know how you go to their website, and there’s an email or there’s a telephone number, because they’re all looking for guests.

And one level up from that, like I live in North Jersey, there’s a couple television stations here, I literally called the news desk and asked who I can talk to if I wanted to do a segment on their TV, on their show. It’s again, it goes back to asking for what you want. It’s not people make it very difficult, but it goes back to like, what social media is as well. If I’m a TV producer in my town, I need people to come on the show to have content. You’re my content, right? So yeah, and I you, I think there’s this like, disconnect, because I noticed, especially in the early years of having a podcast, people were like, Oh my gosh, you have a podcast. And I’m like, Yes, and you can too. There’s not a barrier to entry. It’s like, yeah, you have to do the work to market it and to create something that’s a value to your listeners. But it’s not like you have to apply and say, you know, so if I think the key is, like, what value can I provide to this news station and in our community, the estheticians and spa owners that have been on TV in the past, they’re talking about, like, lip scrubs for Valentine’s Day, or like, how do we change our skincare routines through the different seasons? Or like, so think about something that’s like, going to provide value to those people who are going to watch and then pitch that thing, right? So are we just calling and pitching, or is there, like, a formal pitch process, like, how, you know, I know, like with the podcast, it’s like, every day, there’s all these AI pitches that I’m like, what’s happening? But. Yeah, it depends on where you live on the show. You know, I’m always a proponent of call if you can find a number make a phone call, because I think about it this way, who’s answering the phone? Usually a young person, maybe a year or two out of school right then admin person and enrolling them and helping you figure out who the right person is to talk to. So my advice would be like,

Hi, my name is Beth. I’m looking for the lifestyle producer. Who can I talk to? You know, I I’m a spa owner. I do X, Y and Z, you know, enrolling them in the in the idea again, you know what you’re asking for. It always goes back to that question of, like, what do you actually want? But they’ll either tell you to email somebody hears a voicemail, and then it’s continuing until you get to talk to somebody. I actually talked to a client this morning that was pitching TV, and I was like, How many times did you pitch this month? And she said two. And I said, six, because it’s not it’s about follow up, right? It’s about getting in front of the right people and then doing a great job so you can be asked back. It’s not as hard as it sounds, right? You do it every day in your salon. Why not do it in front of a camera so that the people in your town can get to know who you actually are, why you do what you do, and really be in on you.

So they come in and say, Hey, Daniela, I saw you on the, you know, on the High School show. I loved it. It it was so great. I can’t wait for my services. And that’s what I’ve seen happen over and over and over again, well, and I think about the skincare studios that are focusing on acne and doing, you know, educational talks or tips and, you know, something like that at the high school would actually be like ideal right to be able to get in be if you’re dealing with teenage acne and not like menopausal acne or something, but that we could use some help on that too. So I’m a mom of boys, and if somebody would have had some sort of video, my kids are graduating college, so they didn’t have it back then. But I would love somebody to go in and show my show men and boys how to have a skincare routine, because most don’t right. And if you have a male acne facial, I know it’s not the encompassing of what you do, but if I’m going to send my child, my son, to go get a facial, I’m going to probably come too. So it’s thinking about it on a broader sense of what you’re talking about. You don’t always need to be talking to your exact client about their exact needs, thinking about the larger process of it, and who’s, in that case, who’s actually probably paying for the facial Yeah. So we, like, when we’re teaching your ICA, it’s like you, because the brand that does everything is the brand that does nothing, right? So we want to make sure that we’re really honed in but 100% like when we’re doing the consultation, we’re always thinking about the spouse or partner, about the children, right? Because we’re still honing in on this one ideal client. But how can we serve the people in the immediate vicinity of who that person is? Because if you are serving moms, which a lot of people are serving moms, they have kids, and at some point they’re going to have acne and that, you know. And it just depends on if that’s like, aligned with what it is that you want to do in your practice, but 100% that can be another vertical of business that is just like, connected on how you can go deeper with your existing patient base.

I totally agree, you know, and it makes so much sense, because it’s broader than the conversation we’re having in our marketing. Our marketing is all about letting people know who we are when it comes to media. It’s allowing people to know what we’re about, what we think, how people misunderstand what we’re what we offer, and what the process is for clients to get success from it.

Okay, so what else am I not asking that’s important for a brick and mortar business owner that is wanting to get media

I think most people and business owners, they’re like, Well, I have nothing to talk about. Or, what should I talk about? Or, you know, what’s that? What’s my topic? I always think about, what are you already explaining to your clients every day that could work as a conversation? I think for spa owners, I was thinking with expectations, right? You spend all day long talking about results, take time and maintenance and coming in for consistent services, and you can’t rush better skin, right? But that exact explanation, the one you said like a million times in consults, it’s gold for media and saying it publicly and saying it to the right audience so they can recognize themselves and come in already educated again, the console is going to be easier and faster.

You can probably upsell into other products, but you’ll also be creating a relationship with that person, so that you have a client for life. I love that. So the message is, get out there. Put yourself out there. Step out of the comfort zone. I mean, I filmed I think. Our first podcast of the year, I was talking about the things that I was going to do that were outside of my comfort zone. The first one was circadian Connect, which was amazing, and I was so glad that I did it. But between now and April, I’ve got all kinds of things that I’m doing that are not in my comfort zone. And the the joy, like of giving somebody a hug that you know, you impacted in their life in some way, just from listening to the podcast, it was worth every moment that I felt like I was going to puke.

Amazing, you know, because it’s just so nice to have those opportunities. And that’s the same thing for our spas, right? Like you as a spa, are making an impact in that individual’s life by allowing them to be calm, allowing them to breathe, allowing them to have a moment to themselves, allowing them to feel good about how they look. I mean, there’s so many ways that you are impacting them, and you don’t even realize it. Like you may realize it to a degree, but you’re not realizing like, how that is cascading down into the way that they show up, as a mother, as a partner, as a friend, you know, in all of those different aspects.

So it’s entrepreneurship is such a gift. And it’s, I think it’s okay and normal that there’s parts that are not comfortable for us. It’s, I mean, that’s 100% normal, but it’s how can we have the strength to push ourselves out of the comfort zone, to do those things, to then be able to form deeper connections and make a bigger impact? That was my takeaway from this conversation.

So I’m so happy, and I appreciate and I want to congratulate you, and like, really be able to stand in how much impact you’re making on strangers and get that hug after hug after hug that had to be an amazing feeling, besides the nausea going away, but also just like, how, you know, we make

I loved them. I loved me, like every single person. I was just like, Oh my gosh. Like, I just wanted to hear their story. I just wanted to hear it. And, like, having a face, yeah, you know, it was such a gift.

And when those hard times come and you don’t want to, you know, those things that we always don’t want to do or are terrifying of the next hard thing you need to do now, you can pull that feeling, you can pull that interaction. Because I, I somebody said this long time ago. I don’t know. I wish I knew who said it. If anyone out there knows, please let me know. But they said that personal entrepreneurship is actually personal development on crack.

Okay, so I have a version of that. I say that’s my jersey version. Jersey version. I always say that entrepreneurship is your greatest lesson in personal development, apart from having children. Oh, that’s very that’s much sweeter the way I say

That’s the Maryland version. It’s fine.

It’s fine. It because it, I think it’s really about pushing ourselves and failing and getting back up and doing it again, and no matter what’s happening or not happening, getting back at your desk, getting back on camera and doing all the hard things. I actually took a stand up comedy class last year because I was like, I need to do something that’s more difficult for me. You know, I can get up and just talk, but talking from a script and telling jokes and doing, you know, pushing myself out of my comfort zone in that way, so that when it came back to business and things were pushing back on me, I had that skill to go to say to myself, or to experience for myself, like I can do hard things. I’m capable. So those of your audience that’s listening that’s like, I’m never doing TV. I don’t want to be on camera. Let’s take that fear based reaction away and then really think about like, what happened with you, Daniela last weekend was like, how you’re impacting the people in your community, how your community is going to come into your salon or your spa and be like I saw you on the high school I was so amazing. I love I love when you said, X, Y and Z. That’s what makes it worth it. I go on national TV, you know? I do New York TV all the time. I’m shaking before that green light goes on right that morning, I’m always like, why do you do this to yourself? But I because afterwards, I’m so happy I did it. It was such a great experience, and then the reaction I get validates it and personifies it so that I can do it again.

And I think it’s it’s building resiliency. I love that, like we can do hard things, when something that I love and I feel like is like a calling for me is to help women see how incredible they actually are. Because when, when a woman. And the guys too. We love you. But when a woman understands what she’s truly capable of and believes in herself and sees herself in the way that others see her and know what is possible, that is the like, the sparkle in her eye comes and she like, takes over the world, like women are so incredible and what they can do, and so I feel like if more and more women encourage each other and celebrate each other for doing those hard things and putting themselves out there and supporting and cheering when someone’s trying something, even if it’s not perfect, like they’re out there trying, they’re out there pushing themselves, you know, and that is such a beautiful thing. So, you know, it’s okay to not be perfect at what you’re doing. It’s okay to be nervous. It’s okay to, like, not have it all figured out yet, but like, try give yourself that gift.

I totally agree, because I feel like a lot of us believe that everyone else has it together, everyone else like, I’ll tell you a quick story. So one of my first internships was refer the tonight show in LA and we had, that was the summer Jay Leno, is that okay? 95 and it was like, that was a summer. It was Tom Cruise, Tom Hanks, Arnold Schwarzenegger, like all the all these amazing people, and they would come off the set and say to sometimes even me, and I’m like this, I was like, the intern taking them to the car, but they would say it to their publicist, like, how was that? Was that okay? And you would think these A listers, which have been doing it forever, would be confident what they’re doing. No one ever came off and felt great about what they did. No, because no one does.

I think even Oprah. I’m obsessed with Oprah. She, she said the one question that, like every single person asked after was, how was that? Was that okay? Like, that’s the first thing. Like you know they want to know that way. And if you’re doing something and you don’t feel that way, or you’re like everyone else, can do it better, I promise they can’t. So if this conversation can inspire the art listeners to just do one thing that’s hard for them, that’s maybe even terrifying them, and that could be going to a chamber event, or going to a networking event, or calling their local high school TV station, whatever it is, but I ask you to be in action. I ask you to share it with Daniela and I so we can celebrate you, and we can support you on that too. But this is a question that I think might be helpful, is a lot of people say to me, Well, why me? Why am I the one to have this conversation with the world. And my response is, why not you? So when that Gremlin comes in and tells you you shouldn’t, I want you to punch it in the face and tell tell them it was from Jersey. Like, I could No, but I went, like, on salad, Jersey punch. Really Jersey punch. But I really want you to everyone to ask themselves, like, why not me? And when you can answer that question with like, yeah, why not me? There’s no There’s no answer, then let’s go and let’s do it.

That feels like the perfect place to wrap this up. So thank you. You’re so incredible. I love talking with you. I appreciate you. Where can people find you and follow you.

I think the easiest way is Beth nitic. That’s NY like New York dick. Find me on Instagram. Send me, I know, send me the word Daniela, and I’ll send you something that I just send my podcast listeners. Don’t forget to like me while you’re there and follow along for all you can learn about how to use media to actually bring in revenue.

Love it. Love it. Love it. Thank you so much, my dear. Thank you.

Read More
EP 468: From Burnout to Balance: Building a Seven Figure Spa Without Losing Yourself

Your Business Can Only Be as Healthy as You Are

If you’ve been chasing revenue goals while sacrificing your sanity, this episode will change how you think about success.

In this conversation on Spa Marketing Made Easy, Daniela welcomes Fola, founder of Gizel Atlanta, who achieved something most spa owners dream about: building a seven figure med spa in under four years. But here’s what makes this story different. Fola didn’t just scale revenue. She scaled herself as a leader, learned to give herself grace, and redefined what success actually means.

This isn’t about hustle culture or grinding harder. This is about the internal shifts that create sustainable external growth. If you’ve ever felt guilty for taking time off, struggled with people pleasing your team, or wondered if there’s a better way to lead your spa, this episode is for you.

The Entrepreneurial Foundation: How Upbringing Shapes Leadership

Fola grew up surrounded by entrepreneurs. Her father, grandfather, and grandmother all built businesses, instilling values of resourcefulness, hard work, and self belief from an early age. Her mother repeatedly told her, “Their problem is not your problem,” teaching her not to limit herself based on others’ limitations.

But being raised around entrepreneurship didn’t make scaling easy. In fact, it created pressure. As the oldest of eight siblings, Fola felt responsibility to make her family proud, which led to an unhealthy relationship with proving herself through business performance.

Sound familiar? Many spa owners tie their self worth to revenue numbers, working harder to validate their success. But sustainable growth requires separating your value as a human from your business results.

The Breaking Point: When Success Feels Like Resentment

Despite building a successful business, Fola hit a wall. She was stressed, unhappy, and started resenting the spa she’d built with passion and purpose. The turning point came during a conversation with Daniela, who kept asking, “Are you sure you want a million dollar spa? Would you be happy with $900K?” and later advised her to “Give yourself some grace.”

At first, Fola didn’t understand why someone would question her goal. But then it hit her. She wasn’t chasing the million for the right reasons. She was operating from a need to prove something, running herself into the ground without boundaries or rest.

The hard work wasn’t the problem. The issue was guilt around rest and an inability to give herself permission to be human. When Fola examined what mattered most, her family topped the list every time. Yet her business demands were stealing time, energy, and presence from the people she loved most.

This is the trap many spa owners fall into. You build a business for freedom, only to create a prison of your own making.

Leadership Transformation: From People Pleaser to Confident CEO

Fola’s journey to seven figures required confronting her leadership gaps. Like many spa owners, she struggled with people pleasing, avoiding conflict, and doing everything herself because “it’s easier than explaining it.”

She experienced team turnover, hiring mistakes, and the pain of employees walking out and taking clients with them. Each failure forced her to look in the mirror and ask tough questions about her leadership.

Through personal development and therapy, Fola realized that whatever hasn’t been dealt with personally will show up in your business. Your business can only be as healthy as you are. Conflict management, assertiveness, delegation—these skills require you to be whole and healed first.

Now, Fola has a four step hiring process that includes screening, multiple interviews, and a practicum. She no longer tries to make people fit. She leads with confidence, sets clear expectations, and releases team members who aren’t aligned without guilt.

The shift? She stopped operating from scarcity and started leading from abundance, knowing the right people will come.

Redefining Success: Freedom Over Revenue

Today, Fola defines success as freedom. Time freedom to take mental health days, reschedule patients when needed, and prioritize monthly massages and self care. Financial freedom to be debt free personally and in her business, having just paid off a major laser device.

She no longer wakes up thinking about the next revenue milestone. Instead, she focuses on being present with her daughter, supporting her husband and her marriage, and enjoying the business she’s built.

This is what sustainable growth looks like. Not hustling harder. Not sacrificing more. But building systems, leading confidently, and giving yourself permission to rest and enjoy the life you’re creating.

The Path Forward: Building a Business That Serves Your Life

If you’re feeling overwhelmed, burnt out, or resentful of the business you once loved, this episode offers hope. Fola’s story proves that you can scale to seven figures without losing yourself. But it requires looking inward, addressing what’s driving you, and being willing to give yourself grace along the way.

Your business is a gift. Not a prison. Not a source of validation. A tool to create the life you truly want.

Ready to hear the full conversation? Tune in now.

 

Resources Mentioned in Episode #468:  From Burnout to Balance: Building a Seven Figure Spa Without Losing Yourself

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Hello, my dears and welcome to Spa Marketing Made Easy. I am your host. Daniela Woerner, if you’re new here, welcome. We are so happy to have you. If you are a longtime listener, thank you for tuning in. I am so grateful for you. So I was on a call with my team last week, and I remember saying to my coaches, our clients are not paying us to be their friends. They are paying us to get them results. And I believe that, I believe that deeply that’s a important part for us to stay extremely focused on. We have a responsibility to our clients to ensure that we are focused on their profit. But when you’re blessed to work with so many incredible entrepreneurial women, and yes, we’ve got guys in our world too, we love you too. I know whenever we have guys pop on, they’re like, Hey, you’re always talking about women. But we love our guys too. But for the most part, we are serving female founders. When you’re blessed to do that work with so many incredible women, deeper relationships, personal relationships, are bound to form, and that is exactly what happened with my guest today, fola. So I met her a few years ago when she joined our growth factor program, and gosh, talk about being an action taker like from day one, she showed up for the call, she was open to feedback. She was able to take what she learned and apply what was relevant to her business, to her vision, to her goals, so that she could build a business around the life that she wanted to live. That goal is different for every single person, right? So fola is the founder of Giselle Atlanta. It’s a luxury skin health and esthetics clinic in Atlanta, and she went from zero to seven figures in three and a half years. Yes, you heard that right seven figures in three and a half years, and she did almost burn out getting there, but through a deep belief in herself, which you’ll hear her talk about a little bit in this episode, and a lot of personal development work, she learned the difference between working hard and working yourself into the ground. So today we’re diving into what it really means to give yourself grace as a CEO. We’re talking about the guilt that comes with rest, the pressure to prove yourself, and the moment when you realize your business has stopped bringing you joy and what you’re supposed to do about it. So if you’ve ever felt like you’re running on empty, if you’ve ever struggled with people pleasing in your leadership, or if you’re trying to figure out how to scale without losing yourself in the process, this episode is for you. All right, my dears, let me go ahead and play that interview. Huge. Thank you to the incredible fola for sharing her expertise, her time, her energy on this episode, I know you’re going to love it. All right. Miss fola, welcome to the spa. Marketing Made Easy podcast. I am so excited to have you here. I’m so excited to share your story of inspiration and growth and continued development in what it is that you’re building and this incredible life that you’re building that is being provided in part to the incredible business that you have been building. So thank you so much for being here.

Thank you. I’m excited.

So when you know we were talking a little bit before the show or before you started recording. And one of the things that I want to just acknowledge about you that I want you to be able to receive, and sometimes we don’t see ourselves as other people see us. And you have, always in the time that I’ve known you been so focused on personal development, on reflection, on looking at yourself, on self care in general, and that’s such an important part of leadership in a business. I think often, you know, you said, Oh, sometimes I like being a girly and doing my hair and getting a massage and all those things. And it’s almost like people think that you can’t have that and also be an incredibly productive and effective CEO, because it’s it’s equating like time with money instead of money as a tool. As you said, like, I like to look at money as a tool. So I want to kind of start there and dive into like, how did you develop that kind of approach to life? Were you a. Around other entrepreneurs, is this something that was just you were self driven? How did you get into the space to be able to have that relationship with yourself, with money, with success?

It’s a good question. I will always say my upbringing is the reason I am who I am. I think I have natural talents. I also have a calling on my life. I’m in deep relationship with God, and I grew up seeing entrepreneurship. My father was an entrepreneur, or is an entrepreneur. My grandfather was an entrepreneur. My grandmother was an entrepreneur. I have a very value driven mother. So I think growing up, I had people pour into me a lot, a lot of just values, Education, being hard, working, you know, living life. And my mom will always tell me to dance to my own drums. And, you know, life was, I could, I could do anything that I wanted to do in this world, right? And so I think that

You were told that from a young age, from a young age, my mom, my

Mom was always like, I remember even when I applied to nursing school, I applied to this very competitive school, and I’m like, you know, some people don’t get in, and my mom would say their problem is not your problem. Like, just because they didn’t get in doesn’t mean you won’t get in. And so my mother, all of my life, she was just like that, you know? And then I had a father that was very hard working entrepreneur, and taught me a lot about going outside, getting what I needed to get out of life. And I think that is truly the essence resourcefulness. Yeah, it’s just you go get it. It’s your life. You live it fully. Always tell people, I’m here for a good time, not a long time. Might as well,

You know, how does that look like? You know, one of the things I’m really interested in life in general, because we’re both mothers, we both are deeply dedicated to our family. We talk about building a business around the life we want to live, and that means having time to be fully present with our with our kids, our spouses, etc. And when you look at raising children, and we’re looking at you know, you obviously had a great upbringing, you the the Self confidence is something, especially with girls, that we want to instill because when you have that self confidence then the girls, they and we want it for boys too, but we it’s like when you believe in yourself, you do go out and start that business. You do believe that you’re a numbers person, or that you can solve whatever type of problem. So for you, being raised around so many entrepreneurs. What did that like, I get the bigger picture, but in the day to day, in the tactical like, how you’re raising your your children, your daughter, like, are you applying things from an entrepreneur mindset that you’re like, I want my daughter to think differently or act differently, or, you know, like, how do we raise this next generation of kids that not everybody has to be an entrepreneur? Yeah, but I feel like it’s such a important part in helping you live the life that you want to live.

Yeah. Actually think entrepreneurship is a gift, right? I truly believe it’s a gift. And with my daughter, I think the biggest thing is teaching her the same values that were taught to me. You live life on your own accord. You can do whatever you put your mind to. My daughter is very she’s very bright, very analytical, very deep thinker, and those are her gifts. I think children are born with natural gifts, and then as a mother, you see those gifts, and you nurture them. And so with Giselle, she’s very matter matter of fact, she’s very driven, naturally on her own, like the child literally will check her own grades and say, Oh, I’m a 92 I need a 96 but I also, honestly, too, I’m Nigerian. My father is Nigerian, and there are certain values that cultural values that just are passed down from generation to generation. And so I’m doing the same with my daughter, but trying to be a little bit less. I. Less tough, like some balance right? Teaching her that rest is okay, just because if you got a 92 and you did your best, then that’s okay, as long as you do your best, so that she can still give herself grace as well.

So let’s talk about how that applies to you and your leadership style with your spa, because I remember, you are a seven figure spa owner. How long did it take you to get to seven figures?

Ah, so this is August. Would be four years. So three and a half years. Three and a half years, okay, so when we first met, that was your number one goal, and it was, it was above all else. Like, I was like, Would you be happy if you hit 900,000 and he said, No. Like, yeah, Daniela, I want a million. And, yeah, okay, but it’s, I It’s I see this like this drive, this passion, this commitment to growth, to reaching and attaining your goals. And yet you’re here talking about being gentle with yourself, and being gentle. So how do you how do you talk to yourself? How do you you know the internal voice or the way that we feel about ourself? Now you’ve crossed the million dollar mark, so you made it there. Yeah. Are you giving yourself some grace? Are you giving yourself some peace? Or do you have, like, the next goal? Because I think this is a battle with entrepreneurs, is it’s you hit 1 million? All right, let’s go to 10. You know, yeah,

I also, I’ll be honest with you, I remember when we first met, and you kept asking for, like, you sure you want a million dollars? You sure you want a million dollars? Like, is it? And I was like, why does this woman not want me to have a million dollars? Oh, so I remember when we first met, was that in DC, it was in DC, yeah, and you were like, fola, give yourself some grace. I was like, give myself some grace. And I think in that season, or a lot of seasons in my business, or in my life, general, in general, I’ve always been, the harder I can work, the harder I can work, the harder I can work, which, as women, I think it really puts you in your masculine

Well, yes, 100% and those first couple years of business, I Think really up to the 250, to $300,000 mark, you’re hustling like you, oh, absolutely you. You got to figure it out, you know, like but there has to be a you can’t sustain that pace.

It has to be a balance, because the hard work is not the issue if you are still pouring into yourself and pouring into the things that are important, the hard work is an issue when it holds you captive, right? And so I would feel guilty when I would rest, I’m like, Oh, I have something to do. I have something to do. I have something to do. And I think that time that we had in DC is when it hit me like a bus full of you’re not giving yourself grace, and you’re going to burn out. You’re going to become resentful of this business, which did happen for a short period of time. I had to take some time off to just and this is where the personal development piece comes in, right? Why do I feel the need to run myself in the ground in order to be successful. And at the time, we weren’t a seven figure business, but I mean, you were still doing great. You were doing really well. But I was so stressed. I was so stressed. I was so unhappy at a certain at a certain time, like originally, when I created the business, it brought me so much joy. Felt like so much. I had so much passion and and purpose for it. And somewhere where I noticed, oh, wow, I’m doing this, I started to put so much pressure on myself instead of giving myself grace. And then I started resenting it. You know, this the the switch came that day, you said, fola, give yourself some grace. And then we kept having that conversation, do you really want the that million dollars? And I had to ask myself, Is it the million dollars, or am I operating in a space where I feel like I have to prove something, and when I let go of the need to prove and just let it be like you have seasons sometimes where you’re just maintaining you have seasons where there’s growth. And as long as my family and I remember you asking me follow, write down what is most important to you, my business was last it was you had a whole page i i made you guys. Write for five minutes and you had a whole page, and every single thing was your family. And I was like, where? That’s why I kept drilling you on it, because there’s a disconnect happening here. There’s nothing wrong with wanting a million dollars. I believe that there is so much abundance in this world that every single spa owner, every single business owner that wants that, especially today, with the tools that we have with AI and the like you, you can have that like, if that is truly your desire, there is more than enough for all of us, but at with what cost, at what cost, and that’s the thing is, like, when we talk about building a business around the life you want to live, it’s actually going much deeper and understanding what brings you joy, what makes you happy, and disconnecting the dollar amount that your business brings in with your worth and value and success as a human being. And that’s a big problem, which is why I kind of started with the family and the morals and the values, because I think that so often we get that I did, where I equated my success when I was in my 20s with the amount of money that I made. If I don’t make six figures, I’m a loser like that was ultimately the story that was going on in my head. And I mean, I didn’t say it to myself that bluntly, but that was my belief. Like I was, I missed out on a lot of things in my 20s because I was so focused on hitting six figures in revenue. And I think that’s a problem. I think it’s a problem in in today’s world. So you were able to, and this is also an incredible skill that I want to acknowledge you for is like you can have a coach, a friend, a family member. You can have someone say, give you, give yourself some grace, but most people will not actually do that. You know, it’s your you have a well enough developed and established self worth that I deserve rest, that you know that you actually allow yourself to have that, and I think that that spills into your leadership, your and Ultimately your success as a business owner, yeah, because if something fails, which it will. I mean, I fail every day at something in my absolutely every day. And if I were to be like, I suck, I’m I am messing up every single day, you would just quit. There would be like, so you have to have that understanding and like, oh, that didn’t work. Let’s go to the next thing you know, to be able to reach the goal.

Yeah, I think it’s important. One thing I I realize, and personal development is so important to me. Personal Development, I think it’s important for entrepreneurs to do therapy. You’ll find that whatever is hiding in your closet with you, know, just pain or trauma or whatever the case may be, if you have not dealt with that, I promise you would show up in your business, your business can only be as healthy as you are. And I realized the healthier you are, the better leader you are. You have to be very good at conflict management. And if you have not dealt with yourself, you cannot, you cannot run a healthy business. And I think the biggest thing for me was I do not have to be superwoman. I can be human. It is okay to be human. It is okay to drop the ball. It is okay to not feel like it. It is okay to fail. And I’m the oldest, right? So I’m the oldest girl in my family. I have eight siblings. I’ve been responsible for people for a very long time, right? And my family, I am there. They love me. I’m there. I’m their joy. They’re, you know, my father, my mother, is always like, Oh, look at your sister, you know. And so pressure would come from that as well, because you’re like, I as much as Giselle. I want to make her proud. I want to make my family proud. I want to make my siblings proud. And I realized they never asked me to run myself in the ground. They actually like when I’m healthy. Have time to spend with them, you know, I’m in a good place and so, yeah.

So when we talk about this kind of aspect of being everything to everybody, and how you’re. Own stuff is going to show up in your business. I see it a lot in in kind of the people pleasing tendencies that so we don’t want to disappoint our team. We don’t want to, you know, and so we’ll go in and we won’t. It’s, there’s this fine line between taking ownership, and I very much believe, you know, I, I love the book Extreme Ownership. I love taking responsibility for what is mine. But at the same time, that can be a double edged sword, where, if you’re like, Oh, well, I hired them, so it’s my fault, but it’s also like, Yeah, but you still have to do conflict management, you still have to develop that person. You still have to and it’s also your fault if you keep them there, if it doesn’t work as long So how has that been with you in your journey? Because I know that part of growing a successful business, you’ve got to hire a team. You have a team of eight now, but when I most spa owners that I’m talking with, they go through turnover, 2345, times before they find the right fit, and it’s because they’re trying to understand their own leadership style. What did that look like for you and what kind of, what kind of came up for you in that growth?

Yeah, so I’ll be honest, the part that I did not like or enjoy in the beginning was hiring, especially for me, I’m like, I can do it myself. I can do it myself. I can do it the way I want to do it. It was very difficult to kind of give away some control, give away some power. However, if we’re talking about scaling a business and truly scaling it, you cannot do that on your own, right? One of the challenges was definitely around one people pleasing. I think a lot of women deal with that. That challenge being very knowing balance between being nurturing and being assertive and like, I just need you to get this done. And that was a challenge for me in the beginning. Now I’m in a stage where I’ve had so much turnover. I’m like, it’s just it happens. You know? I’m no longer tying it to, oh, it was my leadership. Like, did something wrong. However, every single time I do have turnover, I look in the mirror. Where can I grow? What did I miss? What did I see in their interview that I looked past? And then sometimes, also,

I think also, like, sometimes you hire someone that’s a great fit for a $500,000 business, yes, it is not a great fit for a million dollar business.

Absolutely, I think that sometimes, just like the person you were that got you to a 500,000 the person you need to be for 100 I mean, a million is different, and the same thing with the team. Sometimes people will grow with you, sometimes they won’t, and sometimes we’re just hiring people without truly knowing what it is that we want. So now I have a very good idea about what kind of employee fits Gisele, Atlanta, what kind of employee supports me and my needs versus just feeling a body right? So my interview process in the beginning was kind of all over the place. Now I have a very extra or intense hiring process, and I’m okay with that. I i have think four steps to an interview, my VA will screen the hire to make sure they’re a fit. My manager will bring them in for an interview, and then after that, they will interview with myself, my manager, and after that, we have a practicum. And whoever doesn’t fit, they just don’t fit. I don’t make people try to fit anymore. And I think in the beginning, I try to make people fit, and now I don’t. I don’t have a scarce mindset around employees or staff, and I lead with confidence in knowing that I’m not always going to get it right, and that’s okay, just like my staff is not going to always get it right, and if I need to fix something, I will look at myself and say, Okay, we need to adjust here. But now I’m no longer I would at first try to someone would have responsibility, and I would put myself in the mix to kind of take that responsibility. Off of them. Now I’m like, This is what I expect of you. This is what I need. You have to get it done, and if they don’t get it done, then I know this person is probably not a fit for my business, and that’s okay.

So at this stage that you’re at, now, how are you defining success? Success?

For me is about my freedom. I feel most successful when I don’t have to go into my business.

So freedom, we’ve got time financial freedom, you know? So the time freedom, time freedom, money freedom, freedom is just my jam. I’m a free spirit. If I want to wake up tomorrow and say, Hey, can you reschedule my patients for such and such day? Because I’m just I need a mental health day, then that’s what I will do. And I wasn’t doing that before. So now I make sure every month I get my massages, I take myself on a little Sephora trip if I if I want to buy a new body butter, I’m just really into making sure that I am taken care of, and then that allows me to pour into my family and be really present in my marriage and my relationship with my daughter and my my parents, my extended family. That is what success feels like to me. Of course, I like money. Okay, I’m Nigerian. We like money.

I saw that money dance. I saw that money dance at the wedding.

We like we like money. There are some things that just will never change. However, I’m not strapped. I’m just like, I’m like, Oh my God. I’ve kind of just let it be and so, so I love that for the personal aspect of your life and and even the business, but you’re with the business still relatively new. It’s not new, but it’s moving into that more mature stage. Where do you see, like, where do you want to take this, this business? What is exciting and has you kind of, you know, when you come up with an idea for your business, you said, in the very beginning, I’m like, obsessed with it, until you get to the burnout point, there’s always something new that’s like, Oh, I really want to get this. What is that for you in the next five years?

Oh, that’s a good question. I think, for me, from a financial standpoint, one thing I’ve learned is, you know, when you first come into the med spa industry, you have all these people, they’re trying to sell you this and sell you that. And for me, is just like, I’m debt free. Personally, I would like to be debt free in my business, right? I’ve just paid off one of my big devices, my air lace laser, that felt amazing. So that’s my goal for the next, you know, couple of years, I’m kind of open, right? I think I used to think like I only had a certain amount of time to live out this dream, and I realize, as long as I’m alive, I have, I can be a six year old Med Spa lady if I want to, right? And so, and you’ll still look the same.

Yeah, you know, now I’m doing Botox. I will. So we’ll see what happens.

I love that. Well, fola, thank you so much for this is such a beautiful gift to share with our industry, with other spa owners, I think it’s so important to go back and remember the importance of why you’re building the business in the first place. Remember the joy of it. Remember that it’s a gift, as you said, which I think is so incredibly beautiful. I love sharing stories like yours to reignite that passion, that excitement, and remember that it truly is a gift. So thank you so much for taking your time, for sharing with us, and I’m so excited to see what you create. Thank you. Thank you for having me.

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EP 467: Why Winging It Is Costing You Growth (And What To Do Instead)

The Hidden Cost of Running Your Spa Without Systems

You’re booked solid. Your schedule is full. Revenue is coming in. So why does it feel like you’re working harder than ever with less to show for it?

If you’ve hit a wall somewhere between $20K and $35K per month and can’t figure out why you’re stuck, this episode of Spa Marketing Made Easy is for you.

In this conversation, Daniela reveals the uncomfortable truth that most spa owners don’t want to hear: the scrappy, figure-it-out-as-you-go approach that got you to six figures is the exact thing preventing you from scaling beyond it.

Winging it might feel productive in the moment. You’re hustling. You’re answering DMs at 10 PM. You’re creating Black Friday promotions on November 20th. You’re being your own receptionist, marketer, bookkeeper, and service provider all at once.

But here’s what happens when you try to scale that approach: everything breaks.

The same reactive marketing that worked when it was just you in a treatment room three days a week completely falls apart when you have five team members, dozens of clients, and a business that’s supposed to run whether you’re there or not. Your team is texting you constantly because all your systems live in your head. You can’t take a vacation without your phone blowing up. New hires don’t last because there’s no real onboarding process.

You don’t own a business. You own a really demanding job that you can never leave.

This episode walks through the three major places winging it shows up: last-minute marketing and promotions, systems living exclusively in your head, and hiring without proper onboarding. Each one is costing you revenue, time, and growth potential.

But more importantly, Daniela shares exactly what strategic, systems-based businesses do differently. From planning promotions quarters in advance to documenting procedures with custom AI tools to creating structured onboarding timelines, you’ll hear practical frameworks for working smarter instead of harder.

And if you’ve been wondering whether AI is just hype or actually essential for your spa business, this episode settles that question. Daniela breaks down why AI adoption isn’t optional anymore and how custom GPTs can function as team members who know your systems, train your staff, and handle the administrative work that’s currently eating your time.

The truth is, we’re at the beginning of a massive shift in how businesses operate. Those who adapt will thrive. Those who don’t will struggle to compete with rising payroll costs and slower operations.

The choice is yours. But if you’re ready to stop winging it and start building a predictable, scalable, seven-figure spa business, this episode gives you the roadmap.

Tune in, take notes, and get ready to make the mindset shift from service provider to Spa CEO.

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

Subscribe to Our Newsletter

Stay up-to-date with our email newsletter to receive important updates, news, and offers!

This field is for validation purposes and should be left unchanged.
Name(Required)

IG / @addoaesthetics

WEB / addoaesthetics.com

YOUTUBE / @addoaesthetics

LINKEDIN / @addoaesthetics

About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Hello my dears and welcome to Spa Marketing Made Easy. I am your host, Daniela Woerner, and I am so happy that you are here today. If you’re new here, welcome. We focus on sharing actionable strategies specific to esthetic professionals to help you build a systems based business. And right now it is. It’s just such an interesting time. Things are changing so rapidly with the way that we are doing business. Yes, I’m talking about AI. I’ve been talking about AI for, I feel like two years now, how it’s incorporated into all aspects of our daily lives, and we are still just at the very beginning. That’s so incredible to me. So a friend of mine, tan, he runs a company called Asian efficiency. He’s actually going to be speaking at our Texas event, our spa CEO intensive, which I’m super excited about. And his newsletter this week said that we are in the adoption stage of AI, like at the level of being adopted in our daily lives, the same place that we were with the internet in 1996 so I’m turning 45 this year, in just a few months. So if you are in that kind of same age range, that same bracket. You remember when the Internet became like a thing. It would people had AOL, and it would like it would take minutes for a website to upload. I remember buying airline tickets, and I thought it was like the most incredible thing. I was probably in college, and I would just be sitting there waiting for the page to load, and it was still like, oh my gosh, what is this? I mean, I grew up in a time when you used Encyclopedia Britannica to do your book reports, and today, my five year old is shocked if we lose Wi Fi in the van for like less than two minutes. So we’re in one of those transitions, and it’s going to be even more drastic than the internet. We’re going through that massive shift, not just in the way that we do business, but in the way that the world operates. I mean, it is such a huge transition, and I in no way want to scare you.

I don’t like scare tactics, but I just want to be very honest, very transparent in my thoughts, and that is that you will simply not be able to compete in business if you do not adopt AI into your business operations, your payroll will be too high, your operations will be too slow, and that is exactly why I wanted to talk about today’s topic of why winging it is going to cost you growth is going to cost you your business, and what to do instead. Okay, so when you first start your business, you’re winging it all right? We’ve been in business for over a decade. We’ve worked with over 1700 spas. So please believe me when I tell you that everyone is winging it when they first start. It’s like sort of this rite of passage in the entrepreneurial space. So you’re figuring it out as you go. You’re posting on social media whenever inspiration strikes. You’re running promotions based on what feels right in the moment. You’re handling everything yourself because you’re the only one there. And you know what that scrappy figure out. Figure it out as you go. Energy can absolutely get you to your first six figures. There’s a lot of hustle and a lot of grind that happens in that first 250,000 that first 250,000 of annual revenue.

You’re in the treatment room constantly. You’re answering DMS at 10pm you’re creating Black Friday sales on November 20, because you just remembered that Black Friday exists and you have a business, and you should probably participate in that. You’re your own receptionist, marketer, bookkeeper, service provider, and somehow it all works. Your clients love you. Your revenue is coming in. You’re growing. But here’s what I see when clients spa owners come to Addo esthetics. Clients in that space, they come to Addo esthetics for support, they hit that wall between the 20 to 35,000 per month in revenue, and they’re stuck. It’s a revenue plateau. They’re like, what is going on? Winging It is not working. It does not work past that, okay, that approach that got you to that 250,000 ish mark in annual revenue is not going to get you to 500,000 and it 1000, and it definitely won’t get you to a million and plus. So the hustle and grind that felt empowering and scrappy in the beginning and exciting in the beginning, honestly, it starts to feel exhausting and chaos. Robotic as you grow. So what worked when it was just you in a treatment room three days a week, completely falls apart when you have five team members, dozens of clients and business that is supposed to run whether you are there or not, okay? And now we’re layering AI into the mix this whole other aspect. So today we’re going to talk about exactly where winging it shows up in your business, how much it’s actually costing you, and, most importantly, what to do instead. Okay, so let’s start by getting really honest about what winging it actually looks like in a spa that’s trying to scale past that kind of mid six figures mark. So it’s November 20. You’re scrolling through Instagram, and suddenly you realize, oh, crap, Black Friday is in five days. Everyone else is promoting their sales. You should probably do something too, right? So you panic, create a promotion. Maybe you’re doing 20% off everything. Maybe you’re doing a gift card with a bonus value add. It’s literally whatever sounds good in the moment. You throw together a graphic in Canva, you post it on Instagram.

Maybe you’re sending out a quick email, if you remember that part and you’re just hoping for the best. And listen, you might get some sales from that, but there is a huge opportunity cost. Okay? The opportunity cost is the potential sales, the money that you are leaving on the table by not strategically planning, intentionally planning your promotion specific to your ICA. ICA is your ideal client avatar. So when you plan your Black Friday promotion, say, in September or even early October, you’re going to have time to really craft an offer that drives the behavior that you want. Maybe you want to pre book January appointments, and that’s a bonus for your Black Friday offer. January, you want to get filled up, right? Maybe you want to build anticipation with your audience through kind of teaser and education content on social and in emails. You want to have emails going out to your list to let them know what’s going on. You want to coordinate with your team so that everybody knows the offer, so that they can talk about it with their clients as they’re coming in beforehand. You want to know what to track, and you want to actually track what is working and what is not working. And you also want to ensure that you have adequate inventory and appropriate appointment availability to promote something Okay, when you randomly throw something together on November 20, you don’t get any of that. You are throwing spaghetti at the wall and hoping that something sticks. This is winging it.

Okay, this pattern is going to show up in a lot of different places in your business. Last minute Instagram post because you should probably post something today, reactive email campaign sent out only when you notice that your schedule has openings promotions created based on what sounds fun or cool, rather than what your specific ICA really needs. Winging it in your marketing means that you are constantly in reaction mode, and reaction mode is exhausting. It’s also significantly less effective, and the goal is intentional marketing specifically for your ICA, okay, another symptom of winging it is having all of your systems living in your head. All right, so everything you know about how you run your business is inside of here. You know how to check someone in, you know how to fold the towels. You know which clients prefer which treatment rooms or which services are done in which treatment rooms? You know exactly the way that you want the phone answered. You know your pricing, you know your cancelation policy. You know what you’ll discount for and what you won’t discount for, but nobody else does, because it’s all in your head. So what happens every time that you are not physically in the spa, things fall apart.

Team members are texting you constantly. Where do I keep this? Where do we find that? How do I process this package purchase? What do I tell this client who’s asking about you know, X, Y or Z, you cannot take a vacation without your phone blowing up. You can’t even take a full day off without checking in multiple times. Your business, quite literally, cannot run without you. And when that happens, you don’t actually own a business, you have a really hard, demanding issue. Job that you can’t quit. So when everything lives in your head, you become the bottleneck of every single operation in your spa. You want more clients. You’re the bottleneck because you’re the only one that knows how to schedule appropriately, or how to market or who the ICA even is right. Want to hire someone new. You’re the bottleneck because you’re the only one who can actually train them. Want to grow impossible, because growth requires systems, and you don’t have systems. You have knowledge that exists nowhere except your brain. So how do you fix this? All right? Well, here is one of the cool ways that you’re going to see AI being incorporated in two businesses. You can create a custom password, protected GPT that you share with your team that you are training on your system. Shout out to Kyrie. She is a dear friend of mine. She came in and did an AI talk inside of our growth factor group, and gave us some of these great ideas of how we can simply, effectively and at a very low cost, if not free, incorporate these into our business. You can create a custom GPT for free. You can share that with your team for free, and this can give you a tremendous ROI on your time, your energy and revenue generated in your business. All right, so how do you create a custom GPT? You are creating and training one inside of any of these AI tools. You can do this in Claude. You can do this in chat. GBT, that is for another episode. But how you train it is. You spend 15 minutes a day sharing your knowledge around systems. Okay, you spend 15 minutes a day sharing how you operate your business so that GPT becomes the source that your staff can ask. It’s essentially cloning yourself. Okay, so AI is not just for helping you write copy for your next social media post. Think of custom gpts as team members in your business. Okay, so let’s move on to hiring without onboarding. And this is a major place that we see problems. This is a major place where spa owners, especially at that 20 to 35,000 per month revenue Mark, this is one of the major reasons that they get stuck. They need to hire a spa manager. That’s a kind of a plateau mark where they need someone to help with operations, but they cannot onboard, whether that is the manager that they’re trying to onboard, an additional provider if they’re going to be in the role of manager. So they’re hiring someone, they’re drowning and desperate, and they’re trying to grow strategically, and we’re saying, Okay, I’ve got to get someone else. I’ve got to bring someone on the team. You hire them, and then you throw them in the deep end, and they hope that they swim. Maybe you’ve given them a quick tour.

Maybe you did a shadow day, or maybe even two shadow days, but there’s no real onboarding process. There’s no documented procedures. There’s no clear expectations of what you want them, what KPIs you want them to reach. There’s no training timeline. There’s no check ins to see how they’re progressing. You just expect them to figure it out, and you want to do that because it’s like it takes so much time to train somebody. You don’t want to do that every time you have turnover. And what we see is because new team members are not onboarded properly, it can take 2345, hires before we find the right person for that fit. That’s a lot of time and a heck of a lot of money to go through to find that role. So let’s do it better when you

When, when that team member that you hired does not figure it out in the timeline that you want. You get frustrated when they don’t do things the way that you would like them. You get annoyed when they ask you questions. You feel irritated because they should know this by now, but they can’t know what you have not taught them. They are not mind readers, and if you have not taught and documented that they’re not going to know so winging it in your business means high turnover. It means frustrated team members. It means a not so great reputation in your community, having a difficult place to work. Means you’re constantly training new people instead of developing experienced team members who could actually help you grow. It means you’re working harder, not smarter, and again, that is costing you a ton of money. So how do we fix this? Again, a new AI solution. You can have a custom GPT trained on your internal policy and training you want to keep them meaning, when you’re creating a custom GPT, you’re going to have multiple gpts in your business, multiple custom gpts. Okay, so this is a skill that you’ll want to learn, or you’ll want to hire somebody to build these for you, and you have to know how to train them. Okay? So you want to have one focused on policy and training. You are going to constantly train them. Say, on your skincare philosophy. All right, what are the skincare lines that you carry? How are you recommending those products based on the skin conditions and concerns? And the more data that you put in there, the better. Okay, in past years, hustle and grit could totally get you ahead, but now with the low cost of AI that’s available, there’s no amount of hustle and grind that’s going to be able to beat the speed of AI. So it is time now 2026 to step up your level of leadership. It’s time to set boundaries and keep them around, what you accept, what you tolerate and what you do not. There are no AI experts out there. There’s people that know a lot, there’s people that put themselves out there. There’s people that are testing and trying new things and accomplishing really cool things. But the truth of the matter is, AI changes every two months. So it’s impossible to be an expert. There’s experienced people who have tried and tested things, but no one is truly an expert in this space as of right now. Okay, so let’s build strategic systems based businesses where success is predictable and repeatable instead of random and exhausting. Okay, no more winging it. I don’t want to over complicate your business. I don’t want to make it this corporate bureaucracy, okay, I don’t want to lose the personal touch that makes your spa special.

I’m not talking about sucking the joy out of your business. I’m talking about working smarter, not harder. I’m talking about creating a business that can scale without you sacrificing your life, your health or your family time. So let’s talk about what strategic systems based businesses look like all right, so instead, when we’re looking at your marketing, instead of just posting on social media, whenever you remember, you have a content calendar. You know what you’re posting, you know when you’re posting, you know why you’re posting it. You’ve batch created content in advance, you have a clear strategy for how your content moves people from awareness to consideration to purchase. Instead of creating promotions five days before you start, you plan them quarters in advance. Your q1 promotion is designed and ready to go before q1 begins. You know exactly what offer you’re making, who it’s for, what it’s solving, and how you’re going to market it. You’ve built anticipation, you’ve built awareness, you’ve created the email sequences, you’ve trained your team, your gpts, any agents that you’re using. I know that sounds like a lot, but with the power of AI utilized in your business, when you learn how to use AI as a tool, you can move so incredibly fast. The amount that you can do, the amount that you can produce in so much less time for so much less money is unbelievable. So instead of hoping clients book their their next appointment or buy their next retail you have a sales system. Every single client goes through the consultation process where you’re identifying their goals, you’re creating their treatment plan, you’re creating their maintenance plan. You’ve got protocols for their follow up. You’ve got systems in place for their retention. You’ve got a defined process for how clients move through your business.

This doesn’t mean that you can’t be spontaneous or creative. It means that your baseline operations run systematically, which frees you up to be strict. Teaching and creative. When those opportunities arise, we want you to have a documented systems and procedures in place. So instead of everything living in your head, you need to document how things work in your business. Again, this does not have to be complicated. There’s an incredible software called loom. It’s about $100 a year, maybe even a little bit less than that. It video records you, video record you doing a task. You drop it into chat, GPT, have it create the SOPs for you. And hey, you can even build a custom GPT for all your SOPs. Okay, so there’s so much that you can do to document this and get it out of your head. That is how you’re going to scale. Now, here’s the amazing thing, the act of actually documenting the things that you’re doing reveals inefficiencies that you may not know even existed. So when you have to write out your process for onboarding a new client, you might realize that the process is actually way more complicated than it needs to be, or you might realize that you’re missing a ton of opportunity to get people to come back to your business documentation creates clarity, and clarity creates improvement. All right, so let’s talk about a structured onboarding process and team development. So instead of just throwing new hires into the deep end, let’s create a structured onboarding process.

So the way that we do this, inside of growth factor, we actually have a two week onboarding process. So week one, they’re learning all of the specific like the traditional way of learning. So your policies and procedures, you’re getting the spa tour, you’re getting the training on the software, you’re watching any videos around the skincare lines that are carried anything like that. So it’s we’re really focusing on the traditional way of learning. Then Week two is all hands on. We want to see how they’re performing the services. Okay? So we have regular check ins. We have clear milestones. We have documented expectations at different parts of the onboarding process, and when you do this correctly, when they start week three, their first day of services, their day is full, and that is a completely different energy that you can start a new provider with. Okay, so this doesn’t just help your new team members, it’s helping you, because instead of spending weeks and months frustrated that someone isn’t reading your mind, you have a clear timeline for development. You know exactly what they should know by when you can identify gaps quickly and you can address them. And this structured onboarding means less turnover, faster time to productivity and team members who actually know how to do their jobs well, which means you can scale without the chaos. Now, there is a mindset shift required, and I know mindset is one of those things that’s kind of hard, but it is such a powerful thing in business. So when you’re moving from winging it to Strategic Systems, it’s not just about tactics. There is a fundamental mindset shift that takes place. You have to stop identifying as an esthetic professional, a service provider, and start identifying as a CEO. Okay, that is who you are. When someone says, Who are you, you don’t say, I’m an esthetician, I’m a nurse. You say, I’m a spa CEO. Okay, that’s a huge identity shift. All right, so when we are service providers or esthetic professionals, a lot of times we’re reacting when we’re CEOs. We’re strategizing when we are service providers. We often are doing everything ourselves. When we are CEOs, we are building systems. We are building teams. When we’re a service provider, we are measuring our success by how busy we are when we are a CEO, we’re measuring the outcomes of the business. Service providers are winging it. CEOs create predictable, repeatable processes, okay, and I’m talking about service providers as business owners, okay, I don’t want to get confused there, because our businesses need service providers. We need incredible providers that are of the employee mindset. There is a big difference between entrepreneurs and employees. The world needs both to function. Okay, we need both to build. And our vision of our spa that we want to create. Okay, so I’m when I am referring to a service provider winging it, I’m talking about a service provider who’s still in the room the majority of the time, which means you’re not giving the dedicated time, energy and focus to the role of CEO, which is damaging your company. So the shift is uncomfortable, all right, because what got you to that, you know, 250 ish 1000 mark annually, the hustle, the grit, the doing everything yourself. They’re not the skills that are going to get you to seven figures. In fact, those skills actually become liabilities if you don’t evolve past them. So getting to seven figures a million dollar spa, that’s going to require strategic planning. It requires letting go of control. It requires trusting systems and team members. It requires working on your business instead of in your business. This is hard. Okay, I am not going to say it is easy at all, especially when the majority of us start as aestheticians, as nurses, right? It’s, it’s the few and far between that actually are not service providers that start spas. Okay? So we have this identity of we went to a school for a specific trade for a specific thing, and now we need to let that go and focus on business leadership. We learned how to do the work, not how to build the systems that do the work.

All right, but the great thing is, is you can learn this. You can do this, and it is extremely important that you commit to learning the skills that will help you get there, that you commit to implementing the systems that will help you get there, that you commit and you decide to stop winging it and start building strategically. Okay? You don’t have to do this all at once. Building a business is a marathon, not a sprint. All right, I really am focusing, especially right now, with the students in our growth factor program, on not allowing all of these changes to overwhelm them. Okay, so we want to focus on the can I get 1% of this done? Can I build this bridge and then move to the next thing? Okay, so I want to give you a brief action plan on how to start making this shift. Okay, I’m going to give you a couple of steps. First, I want you to take a real look at your business. Be honest with yourself. Where are you just making it up as you go? Where do you lack systems? Where are you the bottleneck? Write it all down. Okay, this is nothing you have to share with anybody. This is for yourself, but just be honest with yourself. And sometimes you don’t know what you don’t know. Oftentimes you don’t know what you don’t know. But list out be as as reflective and honest as you can. That’s the only way. If we don’t know what the problem is, we don’t know how to fix it. Okay, second prioritize based on impact. So you are not going to be able to fix everything at once.

So start with the area that causes you the most pain or is costing you the most money. So for most spa CEOs at your level, that’s going to be marketing and sales or team operations. Okay, third, commit to one quarter of strategic planning. Don’t try and plan the whole year. Okay, we do that in October. We’ll have an event that we do that together in October. But right now, let’s just focus on q2 okay, let’s say, What am I doing? Don’t even try and finish the rest of q1 What are you going to be doing in q2 okay, what promotions are you going to run? What marketing content will you create? How will you support your team? Put it in the calendar. Fourth, I want you to document as you go, so every time you find yourself explaining something to your team and or explaining to them the third or fourth time, stop and document it every time you do a key process, record it. Start building that library of systems of processes, of procedures. Do it little by little and fifth, get support that might be joining a program like growth factor, that might be hiring a coach, that might just be finding an accountability partner. You need support for this transition, okay, because trying to shift from winging it to Strategic Systems while still running your business day to day is really hard to do alone. All right, so. So it’s a new year. If there were ever a moment to commit to doing business differently, let’s take advantage of this new year energy to stop winging it and start building strategically. You’ve proven that you can build a successful spa. You’ve hit six figures. You might be closing in on the half a million mark. That is no small feat. That is something you should be very proud of. But I know that you listen to this podcast because you want more. You want to scale. You want to build a seven figure business. You want a team that operates without your constant oversight. You want systems that create predictability. You want to work smarter, not harder, and all of that is absolutely possible, but not while you’re winging it. The choice is yours, but I really hope that you start to build strategically this year. Okay, thank you so much for hanging out with me today. I’m so appreciative. I’m so grateful. And I do have a quick ask for you. So this year we can you believe this year we are going to hit our 500th episode of the spot marketing Made Easy podcast. We started back in April of 2018 we have been going strong, releasing an episode every single week, and my goal is to hit 500 reviews on Apple podcast before we hit our 500th episode this year. So if you found value in today’s episode or any of our episodes that you’ve listened to.

Could you please take two minutes right now and leave a review? It is truly the best way to support this podcast, to help other spa owners find the podcast to help our industry. We often say a rising tide floats all boats. I would be so incredibly grateful. So thank you so much for being here. Thank you for investing time into your business. Thank you for doing the hard work of building something meaningful for your team, for your community. I’m grateful for you, and I will see you in the next episode.

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EP 466: From Solo Esthetician to Spa CEO: How to Build a Team That Runs Without You

What Happens When You Can’t Work? The Wake-Up Call Every Solo Spa Owner Needs

If you’re working solo in your spa, ask yourself this: What happens if you get pregnant? Hurt your hand? Need surgery? Want to take an actual vacation?

For most solo providers, the answer is terrifying: revenue stops completely.

In this week’s episode of Spa Marketing Made Easy, I sat down with Susan, a spa owner who faced this exact reality. After seven years of running her own practice and 13 years in the esthetics industry, she found herself pregnant with her first child and suddenly realized she had no safety net. No savings specifically set aside for maternity leave. No backup plan. No one who could keep the business running while she was out.

That moment of clarity led to her first hire, a decision she credits to listening to this very podcast during room flips and appointment gaps. What followed was a masterclass in learning to lead, building systems that actually work, and making the strategic transition from primary revenue generator to spa CEO.

The Hiring Reality Check: Systems Must Come First

Here’s what Susan learned the hard way: you can’t just bring someone on and expect them to read your mind.

When she hired her first esthetician before maternity leave, she assumed the new team member would simply know what to do. After all, they were both estheticians, right? The technical skills were there. But within weeks of being on maternity leave, Susan discovered countless gaps. There was no operations manual. No clear opening and closing procedures. No standardized client communication approach. Everything that made her spa successful was locked inside her head, running on autopilot.

The lesson? Hiring isn’t just about finding good people. It’s about having documented systems that allow those people to succeed. Before you can scale, you need handbooks, training protocols, and step by step processes for every aspect of your client experience. Otherwise, you’re not building a business. You’re creating another full time job for yourself as the person who has to explain everything constantly.

Learning to Lead: Why Your First Hire Might Not Be Your Forever Hire

Susan’s first hire didn’t work out long term, and she’s refreshingly honest about it. After about a year, they parted ways. Her second hire? Still with her today.

The difference wasn’t the people. It was Susan’s evolution as a leader.

Leadership is a skill that has to be developed, just like mastering a facial technique or learning a new laser protocol. You have to learn how to communicate clearly, set boundaries, give constructive feedback, and create accountability. You’re not hiring someone to be your best friend. You’re building a team to serve clients, generate revenue, and create a sustainable business model.

Many spa owners go through multiple rounds of turnover before they truly understand their role as leaders. That’s normal. Every hire teaches you something new about what you need, how to communicate it, and what kind of culture you’re trying to build. The key is treating each experience as a learning opportunity rather than a personal failure.

The Revenue Paradox: Why You Have to Step Back to Scale Forward

Susan hit the classic sticking point that traps so many spa owners between $25,000 and $35,000 per month. She was still the primary revenue generator, working in the treatment room multiple days per week. She wanted to hire more support, but she was terrified that if she stepped back, revenue would drop.

It’s a catch-22. You can’t grow the business while you’re stuck doing all the treatments. But you’re afraid to stop doing treatments because that’s where the money comes from.

The solution requires strategic planning and intentional execution. Susan started by communicating openly with her clients about her plans to step back. She introduced them to her other providers, emphasizing that they would receive the same exceptional care. She gradually shortened her hours, giving clients time to adjust and build relationships with the rest of her team.

Then life made the decision for her when she injured her hand and had to step out completely. What she discovered surprised her: the business didn’t fall apart. In fact, with proper systems in place and a well trained team, the spa could run without her being in the treatment room at all.

The CEO Role: What Actually Happens When You Step Out

Once Susan was fully out of the treatment room, she expected to finally have time to relax. Instead, she discovered just how much work there was to do on the business itself.

Systems she thought were solid had holes everywhere. Marketing needed consistent attention. Team development required ongoing coaching and support. The operations she assumed were running smoothly needed refinement and adjustment. She hired a spa manager to help oversee the day to day details, which freed her up even more to focus on strategy and growth.

This is the reality of becoming a spa CEO. It’s not about working less. It’s about working on the right things. Instead of performing treatments, you’re building the infrastructure that allows your business to scale. You’re developing your team, refining your client experience, implementing marketing systems, analyzing your numbers, and planning for future growth.

Planning for Evolution: The Med Spa Vision

Susan didn’t step out of the treatment room to disappear forever. She’s currently in nursing school with a clear vision: she wants to come back part time as an injector, offering services like Botox and fillers while keeping esthetic treatments at the heart of her business model.

This is what I call “med spa light.” You’re not abandoning your esthetic roots. You’re elevating the experience you can offer clients while building a business model that doesn’t require you to be the only provider doing everything.

Her plan demonstrates the power of strategic thinking. She’s not reacting to circumstances. She’s creating the future she wants, one decision at a time. That’s what spa CEOs do.

The Bottom Line: Systems Are Your Safety Net

Even if you want to stay solo forever, you need systems. You need documentation. You need a plan for what happens when life throws you a curveball, because it will.

Whether it’s a baby, an injury, a family emergency, or simply wanting to take a real vacation, your business needs to have some protection built in. That might mean hiring team members. Or it might mean creating enough financial cushion and documented procedures that you can step away temporarily without everything crumbling.

The spa owners who thrive long term aren’t just great at their technical skills. They’re strategic about building businesses that can function beyond their personal capacity to perform treatments.

Want to break past $25K–$35K months without adding more treatment hours?

Watch The Systems Shift and learn how 600+ spa owners are scaling into their Spa CEO role (without sacrificing family time or sanity).

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About Your Host, Daniela Woerner

Daniela Woerner is the founder of Addo Aesthetics and creator of the Growth Factor® Framework, a proven system that’s helped hundreds of spa owners build profitable, systemized businesses. With nearly 20 years in the aesthetics industry, she transforms overworked aesthetic professionals into confident Spa CEOs through strategy, systems, and soul led support. Daniela is also the host of Spa Marketing Made Easy, a top ranked podcast with over 1 million downloads, where she shares real world strategies to help spa professionals grow with clarity and confidence.

Hello my dears, Daniela here And welcome to another episode of the Spa Marketing Made Easy Podcast. You are listening to our 466 episode right now? Yes, we’ve been going strong since April of 2018 sharing marketing strategies and business development for esthetic professionals. Today’s guest has been a longtime listener of our show. She’s been a member in our growth factor community, and more importantly, she’s actually implemented what she’s learned to build a business around a life she wants to live.

Now, I love sprinkling in positivity and possibility into your morning routine. So if you’re listening right now while you’re doing your makeup or going for your morning walk, I truly hope that this episode makes your day just a little bit better. Now, before I jump in and play that interview, I want to share a goal that I have myself this year. Now I know that this is January. It’s the time of resolutions and all of those things. And I’m not really like a resolutions or that type of girl I’ve shared before. I pick kind of a word, like a theme. My theme this year is open, being open to so many new possibilities. But we’re going to hit 500 episodes on the show this year. And you know, I want to hit 500 reviews, that’s my goal. And obviously I want those to be five star reviews. So 500 episodes, 500 reviews, five stars, that would be a dream, if I can make that happen, and you are the ones that can help me. So on my end, I am committed to bringing you so much value in this show that you can implement in your business, week after week, month after month, and year after year. And if you take the information from this podcast, just like our guest Susan has, and you implement it into your business. Imagine the positivity and possibility for you as well. So if you’re enjoying this show, please take two minutes out of your time, leave us a review, help us get that much closer to our goal, I would so deeply appreciate it. All right, so let’s go ahead and play the interview with Susan.

I hope that you enjoy all right, Susan, welcome to the spa. Marketing Made Easy Podcast. I’m so happy to have you here and to share your story today, which was like such a such an uplifting you sent us an email. It was like, the most beautiful story of progression. And I was like, this is exactly like the this is like the best email I got today, the best like, our whole team was so happy we shared back. So I’m excited to share it with the rest of our community.

Well, thank you. I’m excited to share too.

So why don’t we start kind of at the beginning? Tell us, like, how did you get into the esthetic space in the first place? What was your vision? What were those early years like for you?

So I have been in esthetics going on for 13 years now, seven of those have been in my own practice. I started solo back in 2019 in a small little Salon Suite about 250 square feet, just me. And it kind of just kind of like progressed from there, and I moved this was right before the pandemic, so it was a very scary time. So right before the pandemic, I had moved into another space, and then it kind of all just shut down. And so I made it through that, and then I ended up getting pregnant with my first child after we got married. And I was like, I don’t know what to do, like, if I’m not working, I’m solo, I’m not making any money. I didn’t really have, like, a savings like that. It just wasn’t something in my thought process at the time to have something like a savings account to be prepared for a baby or if I ever get injured or anything like that, really.

And I had followed along on the Addo esthetics podcast, and I’d be listening to the podcast as I’m flipping my rooms, having my cancelations or any downtime, and it honestly that’s really what gave me the courage to do my first hire and confidence to do my first hire, because I’d never really thought about that before. And so when I was about to go on maternity leave, I started looking, and I hired my first person, and that was my first esthetician that I brought on, and she was going to be working while I was on maternity leave.

I think it’s such an interesting point, because the schools, and not to downplay. Anything with the schools, but I think that they really encourage people to go solo. They kind of lead with that of, like, you can make all this money and you can be your own boss and and that’s great. Like, I feel that entrepreneurship is such an opportunity and a gift, and I would never want to discourage anybody from doing that, but to go solo right out of school. I mean, there’s so much that we’re learning in just our craft, in just our technique of and then if you throw in there, like, how do you run a business? Because that’s a whole other thing. It’s challenging and and so I love that, you know, you had time to go solo, and that’s, that’s good, but we’re not. It’s almost like solos are thinking about it as a job, like, that’s their job.

And like, Oh, I’m just gonna take time off, but you don’t get paid vacation, and you don’t get all of these, these other things that it’s like, no, this is actually, this is a business got a lot of other things to be thrown in there. So you kind of, were you thinking that? Or were you and it was the podcast that kind of said, Hey, I need to hire or, I’m sure the baby and like, the reality of life setting in was like, Oh, wow,

yeah, yeah. I think it was like a mixture of all of it, to be honest, because it was like the delusion of, like, I’m gonna have this grand business by myself, and I’m gonna have it run while I’m not there. But that doesn’t work like that when you’re not in it and you’re solo. And so it was that. And then, like, what am I going to do for six months? Like, I can’t take six months off if I don’t have income. It was all of it, I would say, yeah.

So what was the and then just throw a pandemic in there, yeah. So once you hired your first person, I mean, did you go through like leadership is a skill. You’ve got to be able to speak what you need. You’ve got to be able to have boundaries and be able to be kind, but also be able to give constructive feedback, because, like, you’re not hiring somebody so you can be besties, like, you know, you’re trying to do, you’re trying to serve a person, you’re trying to build a company together. You’re trying to make money, right? Yes, yeah. And that was a huge learning experience for me, because, so I brought the esthetician on and at the time, so it was like, Oh, just bring someone on, and they should know what to do, right, wrong. And so I went on maternity leave. And yes, the business was kept afloat, but there were so many little things that went into it, like, I need a handbook. I need to train her. She doesn’t know exactly what I’m thinking, so I need to tell her step by step, like, this is the process that we do every day. This is how you close, this is how you open, this is how I would like for you to talk to the clients and all that stuff. And it was me just bringing her on, like we’re good, and then quickly finding out there’s a lot more systems that have to come into play for it to work and be smooth.

So much of it is in our head, isn’t it? You don’t realize, like, how much you’re doing on autopilot and how much, and that’s what they talk about when they’re talking about decision fatigue and the exhaustion, just like the mental exhaustion of because you also you have a new baby at home, you’re running a household. There’s all kinds of like, I remember when my so my son was born April 2020, so I had a newborn, but he was my second.

But there’s still like, sleep schedules and eating schedules, and who washed the bottles. And do you know there’s all of that that’s taking up mental space. I nursed so I had, like, a pumping schedule, also that you’re like, throwing into the mix the eating. Did they eat this? Did they poop? You know, it’s like everything’s going on while you’re also still thinking of the details. And I find that if we don’t get that out of our head and onto paper so that other people can support us. We are just creating a giant trap for ourselves 100% so did that? Is that gal still with you? Or did you have some turnover? How did that? Yeah, so no, she is not currently with me, there was a parting of ways. It just didn’t work out in the end, and that’s okay. It’s, you know, it’s not always going to work out, which I’ve learned, and you’ll just move on.

But the person that I did hire after she is still currently with us, because I learned a lot. The first hire in order to prepare myself for the second hire so that one went a lot better.

Yeah, and honestly, that’s great. Like I will often see people that go through three, four or five times of turnover before they really understand every piece and and it’s not that’s actually normal. It’s nothing to feel bad about, and it’s it’s a learning process. Just like, you know, we have to learn how to do a particular service or treatment. We have to learn how to lead. We have to learn how to find our people and communicate effectively with our people. 100% Yeah, and it’s all about communication. I feel like, if, like you said, like, if you aren’t communicating with your team and telling them your needs, they don’t know they they’re not mind readers and vice versa.

So okay, so you came back, you hired, you know, you had the turnover. You came back from maternity walk me through kind of the process, because I know you have much more than one employee now, so tell me kind of the next steps of growth

In the business. So after that hire, I we actually partnered ways about, I would say it was, like a year into her employment. So then hired a new esthetician that’s still with us, and then we were both working. I was still in the treatment room at the time, and so I wanted to expand a little bit, so I moved, actually, across the street, to a larger location, and then hired my second esthetician. So there was three of us on staff, and that also didn’t work out for some reasons. And then hired someone else, and that worked out, and then hired a receptionist, because it was just kind of getting too busy, where I couldn’t take on the responsibility of the front desk, and either could the girls and we had, like, 30 minute turnaround time, so I wanted to shorten that, so we brought on our receptionist, and then I stepped back out of the room, and it’s just been kind of going since then.

So talk to me about the experience of getting your providers busy, and also, because are you in the room at all now? Are you totally out? Okay? So that I always, I feel like there’s a sticking point when you have a solo and I usually see this somewhere between 25 to 35,000 a month, the provider, the owner of the business, is still in the room, but they don’t want to hire support, because they’re the primary revenue generator. But then you’ve got to get your other providers busy, and you it’s like, this cycle of like, well, I need help. If I get out of the room, then the revenue is going to go down, because I’m the only one that makes the revenue. So it’s this kind of like, very it has to be a very intentional and strategic dance to be able to hit those milestones. And it sounds like you’ve done it well in terms of getting your providers booked and also getting yourself out of the room, because there’s also clients and patients that say, like, Hey, I only want to be with you. I don’t want to be with

anybody else. Yeah, yeah, there was a few points of that, so I knew that at some point that I wanted to go back to school. And in order to do that, I did try to juggle it both at one time, and found that was very difficult to do. So then, after realizing that, I knew I had to get out of the treatment room, and what I started to do was tell my clients, one that I was going to be stepping back, and I shortened my hours a lot, and then started introducing them to my other providers. And there’s always the worry like, oh, they want to see me. They only want to see me, but if you train your staff just as good as you are, they will be willing to go to someone else if they’re getting the same exceptional care. So I started transitioning most of my clients to my other estheticians, which they’re still seeing them today. And then I just kept shortening back my hours, back my hours. I actually hurt my hand, and then just kind of had to get out of the treatment room completely. And so that was like the final step of that. And then I completely stepped away, just started doing back at business the school, and then keeping them booked. That’s always a constant. It’s a worry because, like, if they’re, you know, not booked again, you know, it’s just a business owner kind of worry thing, but keeping them booked is priority. We do a lot of marketing, social media, ads, referrals are really big in the community that we’re in, so that’s been great, too.

So you’re in nursing school. Yes, you just said school. We didn’t say nursing school. So is the plan for you to go back into the room as an injector or as a. You know what? What is the vision? Why did you want to go to nursing school?

Yes, so the vision is for myself to come back and do esthetic treatments, such as, like Botox fillers and things like that. I knew I wanted to get back in at least, like part time, like one or two days a week doing that, because I still love seeing people and interacting with them, but just I want to elevate the services that I provide to them.

So as you’ve stepped out of the room, I know you, I know you’ve got nursing school, which is, you know, a big thing in itself. What were you the most surprised about because I know when a lot of times when people step out of the room, they’re like, Well, what am I supposed to do now? What am I supposed to do? And there’s actually, like, once you really get into it, you mentioned social media, ads, there’s there’s like, brand development, there’s online presence, there’s marketing, there’s getting out in your community. There’s team development, you know, fine tuning your systems. There’s all of these aspects that are not even on your radar when you’re full time in the room, because you’re just focusing on fulfillment. So what were the biggest surprises for you in terms of, like, Oh, wow? Like, now that I’m out of the room, I can actually focus on these things as well.

Yeah, I think the biggest surprise would be, I thought that my systems were, like, fine tuned, but how many loose screws there were? So I had the systems in place, but as I started to have time to look at them and kind of reevaluate them, is that there were a lot of holes in them. So I think that was the biggest surprise, because I was like, kind of set it and forget it, and that’s, that’s not true. Yeah.

I mean, systems, that’s such a great point, because it’s, we talk a lot about how systems are a lifestyle. A lot of times when people in our in our programs, and we will set out, you know, we’ll do this calendar, and it’ll be, you know, you create these 18 month plans that you’re executing in quarters, and they’ll be like, Okay, well, this month I’m going to get all my systems in place. And I was like, Okay, it’s, I mean, hundreds of people have said that it’s not and it’s just this misconception that you can just get everything in place and set it and forget it. And it’s true that, like, once you have a good working system and you’ve also built the culture in your company that we follow, we are a systems based business. We just because you have a policy doesn’t mean that it’s being enforced. Just because you have a system doesn’t mean that it’s being used. And so part of the role of the CEO is to be able to oversee and spot check, refine all of those things. And I think that that’s so apparent when you step out of the day to day, the fulfillment, and really take a look at what it is that you’ve felt 100%

Yeah, and I wouldn’t be able to have done that unless I stepped out like that, because even half in, half out, you know, you’re still juggling, you know, your life and treatments and clients, and Then you’re trying to do the business end, and it’s just, it’s a lot. And I do have now a spa manager who also helps with refining the system, so that also is a great deal of help.

So how are you when you were talking with your clients about stepping out of the room, were you sharing that you were going to nursing school, or were you just okay? So that made it like an easier thing, like, Hey, listen, I’m, I’m, you know, really wanting to elevate our experience. I’m going to be going to nursing school. I’m going to pass you to this person, etc,

yes, yeah, they knew, and they’re excited. They, I mean, they still ask, I’ll see them in passing, and we’ll chat. We’re all very excited.

And so I imagine you’ll have to do, you know, some esthetic training also, once you get out. And, yeah, before introducing that. So do you have a vision of going like, full blown med spa or you wanting to do what I call Med Spa light? What do you feel? What’s your what’s your goal?

I think the vision right now, it would, maybe would lean more towards like, med spa light, just because I’m still an esthetician and like, skin is still like my heart and soul. So everything I feel like stems from that. So maybe just light right now. I’d love to, like I said, introduce, like, the Botox fillers and maybe a nice laser for some resurfacing. But that, that’s the vision right now. But who knows, it could involve evolve into more? Yes.

Okay, so for our spa owners that are listening. Thing that are out there right now, I would love any insights that you want to share, because I think that number one, there’s so many solos out there that are in that place, like, Oh, what if I want to have a baby, or what if I hurt my hand, or what if I something comes up that you’re not able and I’m actually in conversation with a lot of women who have been in the industry for 2030, years, and they’re physically like their bodies are just, I can only do this many facials because my body just won’t allow it. And so, so it’s a, it’s a physical work. You know, if you’re, if you’re, especially with your hands. And so what is your advice for someone at that stage solo? Because there’s a lot out there that say I just want to stay solo. That’s what I want to do.

Yeah, I think some good advice, even if they want to stay solo, is to still do systems and still plan, because I feel like if you’re not planning, then that’s when things can go wrong. Of course, things can go wrong even if you do plan, but you’ll be a little bit more prepared on that side. You know, if you do want to have a baby, or if you do hurt your hand and things like that, you just always have some kind of like safety

behind it. Yeah, wonderful. Well, I hope that everybody listening just takes a little bit of inspiration. I love hearing from spa owners, especially spa owners that started during the pandemic, because, my gosh, like that. The past like five ish years have been the craziest years in our industry. I’ve been here for 20 years, and I’m like, the last five years have thrown so many curve balls, and it’s so inspirational to hear spa owners that are like, knocking it out of the park, continuing to grow, continuing to evolve, even with those things. I feel like, if you can make it through those things, you can make it through anything.

Yeah, a little bit of grit goes a long way.

So good. Well, thank you so much for sharing your story. I know it’s going to touch so many estheticians and spa owners out there, and congratulations on all that you’ve accomplished. It’s really wonderful.

Thank you.

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